1. UW meets the Cloud Service Planning & Migration
Terry Gray, PhD
Associate Vice President,
Technology Strategy
&
Chief Technology Architect
University of Washington
August 2009

2. Meeting objectives
UW populations
Platform migration
Svcs/Contract model
Service requirements (free & premium)
Drivers & Constraints

3. Possible Meeting Objectives
Help MS plan evolution of & BPOS
Help MS understand UW drivers & constraints
Help UW make planning decisions e.g. fall roll-out, domains, & contract choices
Reach common view of desired Services/Contract paradigm
Discuss requirements for both free & premium services

4. About UW $3.5 Billion/yr enterprise Driven by research $$
“The purpose of industry is to convert ideas into $$; the purpose of universities is to convert $$ into ideas” --former UW VP for Research
Research Universities: Best thought of as a federation of a thousand independent businesses.

5. UW Populations not counting partners, applicants, patients, etc
GROUP
SIZE
DATA OWNER
Faculty
14K UW
Staff
30K
Students
48K
Personal + UW
(10K are also employees)
Alums
> 100K
Personal

6. Platform Migration PAST FUTURE Personal Cloud Services Personal Cloud
40K
40K
Dedicated
Exchange
Dedicated
Exchange 5K
10K
Premium Cloud
(BPOS)
Deskmail
(Uniform Access)
50K
10K
Free Cloud
(O.L. Or GAEE)
MyUW.net
(Alumni )
40K +++ 5K
New Alums

7. Service/Contract Paradigm
We want “branded” for students and alums, but make no claim to their data...
Except for ~10K student employees!
We don't think separate ID s for students vs. student employees is workable.
We need institutional access to fac/staff data even on “free” cloud services.
Issues:
How many services, contracts, credentials
Relationship of insititutional & consumer svcs

8. Drivers & Constraints Strategy: Enable choice of MS or Google
Students: STFC decision on UA funding
Fac/Staff: Oracle Calendar phase-out
Constraints
MS calendar sync timing (summer 2010)
MS BPOS evolution timing (summer 2010)
MS Online Apps timing (summer 2010)
MS Contract (Fall 2009)
Google/MS calendar interop not yet solved

9. Cloud Services Roadmap
Timeline
Students
Faculty / Staff
Fall 2009
Announce availability of UW Google Apps and Windows Live services
Accept early F/S adopters (both MS & Google)
Winter 2010
Announce phase-out of Deskmail for students; No new student Deskmail accounts
Announce F/S early adopter program (both MS & Google); Begin work on premium svcs
Spring 2010
Begin DIY migration of existing student Deskmail accounts and data
Begin testing / integration of new MS features, as available
Summer 2010
Continue DIY migration of existing student Deskmail accounts and data
Begin transition of OL and local Exchange users to BPOS
Fall 2010
Retire student Deskmail servers
Implement “Dedicated Exchange” plan