1. Decision-Support Tool For PSCOs
6th IMO Workshop for PSC MoU/Agreement
Decision-Support Tool For PSCOs
Korean Register of Shipping
July 2013

2. CONTENTS 1 2 3 4 WHY DECISION- SUPPORT TOOL? WHAT IS DECISION-
▪ Current situation
▪ Necessity
▪ Application 1
WHY DECISION-
SUPPORT TOOL?
WHAT IS DECISION-
SUPPORT TOOL?
▪ Existing Tools
▪ Contents
▪ Functions 2 3 4
ISSUES OF DECISION-
SUPPORT TOOL
SUGGESTION FOR
DEVELOPMENT
▪ Regional Issues
▪ Technical Issues
▪ Cost-related Issues
▪ Options suggested
▪ Comparison table
▪ Maintenance

3. 1 1. WHY DECISION- SUPPORT TOOL? Current Situation Necessity
Application

4. Increasing Changing Current situation Various Various Conventions
SOLAS Amendments
2010/2011 Amendments
2009 Consolidated Edition
2008/2009 Amendments
2006 Amendments
2004 Consolidated Edition
2003 Amendments
2000 Amendments
2001 Consolidated Edition
1997/1998 Amendments
1997 Consolidated Edition
1996 Amendments
1994 Amendments
1992 Amendments
1992 Consolidated Edition
1990/1991 Amendments
1989 Consolidated Edition
1986 Consolidated Edition
1974 Convention
Enormous
Amendments
Keel Laid Date
SOLAS
1992 Amendments
1992 Consolidated Edition
1990/1991 Amendments
1989 Consolidated Edition
1986 Consolidated Edition
1974 Convention
+ Retroactive Requirements
Only need
Different
Implementation
Various
Changing
Increasing
Mandatory instruments have been getting more and more complex over time.

5. Current situation VAST AND COMPLEX MANDATORY INSTRUMENTS Can lead to
HEAVY WORKLOAD
Frequent amendments of mandatory instruments
INDIVIDUAL DISCREPANCY
Discrepancies in application of regulations
Can lead to
LOSE OF LIFE & DAMAGE TO PROPERTY
Important to apply accurate regulations to the ships

6. Necessity of Decision-Support Tool
PROMOTE EFFICIENCY
REDUCE WORKLOAD
CONVENIENT
WORK
▪ Enhancing regional
PSC activities
▪ Increasing productivity
▪ Discrepancy
▪ Human errors
▪ Time saving
▪ Easy reporting
▪ Easy searching
▪ Better understanding
Solution is
Decision-Support Tool For PSCOs
A database system which contains most of the IMO/ILO instruments as well as regional documents to help PSCOs when inspecting the ships.

7. Application of Decision-Support Tool
Hard Copy
Electronic Document
Change to
Inconvenient for carriage
No functions on the text
Can not obtain information
without reading text
Easy to carry
Various functions on the text
Provides brief information on
the top of each regulation

8. Available at anytime and anywhere
Application of Decision-Support Tool
Available at anytime and anywhere
IN THE
OFFICE
Internet
SERVER
Available in the office using PC through internet service
OUT OF
OFFICE
Mobile Internet
SERVER
Available out of office using smart phone or tablet pc ON
BOARD
Without Internet
Available on board without internet service using Windows application

9. Application of Decision-Support Tool
Reporting by hand
Reporting by electronic system
Reporting System
Change to
Checklist Link
Required to find relevant
regulations by themselves
Required to write or insert
all the things in the report
The relevant regulations will be automatically found by Checklist
The relevant regulations will be inserted to the system by clicking

10. 2. WHAT IS DECISION-
SUPPORT TOOL?
Existing
Tools 2
Contents
Functions

11. EMSA RuleCheck Existing Tools Version 1.0 (2007) : CD & Web Version
Version 4.0 (2010) : Check Deficiency
Version 5.0 (2011) : USB Version
Checklist Link
Version 6.0 (2012) : Prospective
EU legislations
EMSA RuleCheck was developed to provide more enhanced and standardized inspection to the PSCOs in the Paris MOU regime. It has 4 main functions – Tree View, My Ship Tree, Check Deficiencies, Word Search. The Check Deficiencies function, which was developed especially for PSCOs of Paris MOU and linked to THETIS, allows an easy access to Convention references supporting deficiencies during inspections.

12. MED MOU MedRules Existing Tools
MedRules was developed in 2012 to be used by PSCOs of the Mediterranean MOU.
The system is comprised of a database of all relevant IMO, ILO conventions and Med MoU PSC manual used by PSCOs.
The Checklist for PSCOs of MED MOU is linked to MEDSIS which is a internal reporting system of MED MOU.
▪ Checklist function based on deficiencies of MED MOU
▪ Local documents of MED MOU
▪ Validate check of IMO number in Checklist.
▪ Ship information auto complete by inputting IMO number in Checklist

13. Contents of Decision-Support Tool
Decision-Support Tool includes vast conventions and codes which to be referred when inspecting the ships. Also it can accommodate various local regulations and PSC instructions.
CONVENTION
CONTAINED
DOCUMENTS
Regional Document
CODE
OTHER
CONVENTIONS
SOLAS, MARPOL, ICLL, STCW, MLC 2006, COLREG 1972, TONNAGE 1969, AFS 2001, BWM 2004, ETC…
CODES
IBC, IGC, IMDG, ISM, ISPPS, FSS, FTP, HSC, LSA, NOX, IMSBC, ETC…
REGIONAL DOCUMENTS
PSC Instruction, PSC Circulars,
Local Regulations, ETC...
OTHERS
IMO RESOLUTIONS, IMO CIRCULARS, ILO DOCUMENTS, UNCLOS, ETC...

14. Functions of Decision-Support Tool
▪ The Decision-Support Tool is composed of 5 functions

15. Functions of Decision-Support Tool
TREE VIEW
Access to IMO/ILO instruments as well as regional documents which to be used for PSCOs in Tree View structure
Amendment
Status
Consolidated
Edition
Document
Link
Head
Information

16. Functions of Decision-Support Tool
WORD SEARCH
Easy search for documents which contains the searched words with various additional searching options
Standard
Search
Bottom-up
Search
Category
Search

17. Functions of Decision-Support Tool
MY SHIP TREE
Customized tree view structure to be applicable only to the individual ships based on its type and construction date
3 Conventions
4 Codes
Customized
Tree View
Retroactive
Requirements

18. Functions of Decision-Support Tool
CHECKLIST
Easy to find a convention reference to support any PSC defective items or Deficiency codes
Criteria
Selection
Auto complete
function
Linkage function

19. Functions of Decision-Support Tool
CHECKLIST LINK
Easy to insert the relevant regulations in the internal reporting system based on the found deficiencies when inspecting ships
2. Click!
3. Select regulation
1. Select Deficiency
4. Paste!
In order to use this function, each internal reporting system shall be harmonized with the Decision Support Tool.

20. 3. ISSUES OF DECISION-
SUPPORT TOOL
Regional 3
Technical
Costs

21. Regional Issues LOCAL DOCUMENTS
▪ Local regulations to be applicable in the specific region
▪ PSC instructions to be applicable in the specific PSC MOU
DEFICIENCIES
▪ Different defective items between each PSC MOU regime
▪ Different deficiency codes between each PSC MOU regime

22. Technical Issues SYSTEM PERFORMANCE
▪ Need to use cloud services to prevent a decline of system
response time caused by a far distance between each region
SYSTEM PERFORMANCE
SERVER MANAGEMENT
▪ It is better to place a main server nearby system developer for the effective management of Decision-Support Tool
VARIOUS ENVIRONMENT
▪ System environment that differ by region shall be considered. (Computer OS, Web browser, Server OS, Develop tools)

23. Costs-related Issues DEVELOPMENT
▪ Development period and costs can be different according to the functions to be developed
▪ Need to come up with a development model to reduce costs
MAINTENANCE
▪ Expenses for updating and maintaining Decision-Support Tool
▪ Expenses for the construction and maintenance of server PC

24. 4 4. SUGGESTION FOR DEVELOPMENT Table of Comparison Options Suggested
Flow Chart 4
Maintenance
Table of
Comparison
Options
Suggested

25. Options suggested OPTION 1 Database for GROUP 2 COMMON DATABASE
MOU
GROUP1
MOU
GROUP2
MOU
GROUP3
▪ Separately developed system based on each PSC MOU regime
▪ Customized functions based on deficiency & documents of each PSC MOU
▪ User friendly interface satisfied characteristic of each PSC MOU regime
▪ A checklist link function between checklist and internal reporting system

26. Options suggested OPTION 2 COMMON DATABASE MOU GROUP1 MOU GROUP2 MOU
Database for GROUP 1
Database for GROUP 3
Database for GROUP 2
MOU
GROUP1
MOU
GROUP2
MOU
GROUP3
▪ Customized checklist and local documents based on each PSC MOU
▪ Reducing the development costs by integrating as a combined system
▪ A system shall be revised in order to link between Checklist and each internal reporting system

27. Options suggested OPTION 3 COMMON DATABASE
COMMON DATABASE
MOU
GROUP1
MOU
GROUP2
MOU
GROUP3
▪ Common functions can be applicable to the all users regardless of region
▪ Cheapest and quickest way to be used throughout the world
▪ Need to develop an additional program to link with each reporting system

28. Checklist according to IMO Resolution
Table of comparison
OPTION 1
OPTION 2
OPTION 3
Main Functions
(Tree View, Word Search, My Ship Tree)
System version
(Available offline(master copy), online)
Check List
based on the deficiency of each PSC MOU
Checklist according to IMO Resolution
Local documents
of each regional group
Checklist link
to the internal reporting system of PSC MOU
Need additional
system revision
Costs
for development and maintenance
Development period

29. Flow chart START 1M 2M 3M 4M 5M 6M 7M Deliverable Report Meeting
Analysis & Design
- Functional specification
- Technical requirement
- DB Analysis & Design
- Enterprise Architecture Design
- Method Design & Verification
Manual & Instruction
System Revision
Feedback
Document Collection & Analysis
Installation & Testing
Data Entry & Conversion
Verification
Implementation
- GUI Design
- Coding
Deliverable
Process model and data model
1st Draft System
Revised Final System
2nd Draft System
Report
Progress Report
Draft technical report &
Progress Report
Final Technical Report
Progress Report
Meeting
Final delivery
Kick off meeting
Interim meeting
Pre-delivery
Final meeting

30. .05 Maintenance Update Documents System Correction Update Function
Update the latest amended or replaced documents in the category
System Correction
Corrective actions in order to proper implementation of the system
Update Function
Update each function for provide more user friendly interface
Contents Addition
Addition of newly adopted IMO, ILO documents as well as regional documents
▪ It is important to maintain system as an up-to-date version for the swift and accurate implementation of criteria.

31. Thank you for your attention!
Any questions or suggestions, please feel free to contact us.