1. Structure of the global framework in SharePoint (MOSS 2007)
Matthias Otto (GRS), Stefan Kraemer (BMU)
05th July 2011
GNSSN Workshop on National Nuclear Regulatory Portals

2. Agenda Introduction What is SharePoint? Capabilities of SharePoint
More Features
Q&A
Ladies and Gentlemen,
welcome back after the lunch. In the next minutes my colleague, Matthias Otto and me, Stefan Krämer, from the GRS, will present you the framework of Microsoft SharePoint.
Therefore we talk about, what SharePoint is all about. This includes, what are the main capabilities, are there also more features. And if you have any questions, we will try to answer them.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

3. What is SharePoint?
Microsoft Office SharePoint Server (MOSS) 2007 is an integrated suite of server functionalities that provides
comprehensive content management
enterprise search
accelerates shared business processes
and facilitates information sharing.
These technologies range from collaboration to portals to enterprise search to workflow and business process.
Let us start with the question, what is SharePoint?
Microsoft Office SharePoint Server, abbreviated MOSS, 2007 is an integrated suite of server functionalities that provides comprehensive content management, enterprise search, accelerates shared business processes and facilitates information sharing.
That is what Microsoft says about MOSS By the way, you see the GNSSN is based on the 2007 version and perhaps you have heard that last year a new version was released.
According to my information, the IAEA would like to upgrade to SharePoint I would recommend it anyway. But back to the presentation…
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

4. Capabilities of SharePoint
Collaboration
Portal
Search
Content Management
Business Intelligence
SharePoint capabilities ranges from collaboration to portals to enterprise search to workflow or content management and business processes.
And about these areas, we will now briefly report.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

5. Business Intelligence
Collaboration
Collaboration
Portal
Search
Content Management
Business Intelligence
Document libraries
Tasks, calendars
Blogs
Wikis
integration
Notifications
Project management
Outlook integration
Offline documents and lists
Nowadays, teams work in different locations or at different time zones.
So there is a need for a common working platform. SharePoint supports this distributed work by various features.
There are document libraries and lists in which documents (e.g. Word documents or PowerPoint slides) or other information can be stored.
More details to document libraries are explained in the content management section later.
Furthermore, there are task lists for job scheduling and appointment calendar. Even blogs and wikis are provided by SharePoint.
For all lists and libraries you can configure alerts so that you are notified about changes by .
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

6. Business Intellegence
Collaboration
Collaboration
Portal
Search
Content Management
Business Intellegence
integration
Send to SharePoint lists
Send from SharePoint sites
Receive an notification when changes are made
Outlook integration
Outlook supports taking document libraries offline
Bidirectional synchronization of calendar and tasks
SharePoint 2007 is almost seamless integrated in Office 2007.
This means, among other things, that calendar can be synchronized with Outlook. This also applies to tasks.
Another feature of Outlook 2007 and Share Point 2007 is the ability to store and edit document libraries offline.
These can then be synchronized when you are next online.
In addition to the notification, it is also possible to send s to libraries.
The message or the attachments are then stored in the library. Lists also have the capability to process incoming messages.
For example a announcements list can be configured with an address that users can send messages to.
When a user sends a message to this address, the content of the message is saved as a new announcement in the list.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

7. Business Intelligence
Portal
Collaboration
Portal
Search
Content Management
Business Intelligence
Various site templates
mySites
Knowledge Network
Social networking
Privacy control
In SharePoint 2007 different templates for Collaboration, Meetings, Enterprise and Publishing are available.
Another Feature of SharePoint is the mySite.
My Site is a personal site that gives you a central location to manage and store your documents, content, links, and contacts. My Site serves as a point of contact for other users in your organization to find information about you, your skills and interests.
The whole portal is security trimmed. You only see that sites, lists and documents, you have the permissions to see.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

8. Portal Breadcrumb navigation Top navigation Quick launch Recycle bin
At the top of every page of the GNSSN portal you can find the breadcrumb navigation. Based on this navigation, you can see at all times where in the site structure you are.
Below the breadcrumbs is the top navigation. This navigation contains the main links of the site.
On the left side is the Quick Launch. With this bar you can reach the various libraries and lists of each site.
At the lower end of the quick launch is the recycle bin. The recycle bin can be used to review and, if necessary,
restore items previously deleted from SharePoint. Items that can be restored include documents, list entries, document libraries and lists.
Deleted items are placed in the recycle bin until they are manually purged from the recycle bin
or until they have been in the recycle bin for a set number of days, defined by a technical SharePoint administrator.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

9. Business Intelligence
Search
Collaboration
Portal
Search
Content Management
Business Intelligence
Contextual relevance
Receive alerts and RSS feeds of search results
Rich people und business data search
SharePoint provides extensive content indexing and searching capabilities. These capabilities
allow users to search for content in SharePoint (such as sites, lists, libraries, list items and documents).
The results are sorted by relevance, but you can also sort the results by date.
After you perform a search, you can configure a notification.
Then you receive an when any of the search results change. Or you can subscribe to RSS feeds of search results.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

10. Business Intelligence
Search
Security Trimmed UI
Only show UI to users to which they have access
Breaking through silos of information
Search in the context of documents, not only in documents title
Search improvements – relevancy, hit highlighting, query correction
Find people and expertise
Collaboration
Portal
Search
Content Management
Business Intelligence
The search in SharePoint 2007 is security trimmed. This means, you can only view the documents in the search results you have permission to see.
SharePoint search not only in documents title, it search also the context of the documents.
Beside of documents you can search for people and expertise.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

11. Business Intelligence
Content Management
Collaboration
Portal
Search
Content Management
Business Intelligence
Integrated document management
Check-in/check-out with comprehensive versioning
Records management
Web content management with
Policies
workflows
Sharepoint provides many content management capabilities like Check-in and –out.
Check-in / Check-out
After opening a document for editing from a document library and saving your changes,
other users can immediately view the modifications by opening the document themselves.
There may be times when you will want to make changes that are not seen by others until you are ready. Check-In and Check-Out also prevents other user from editing the document. The way to handle these situations is through a control mechanism such as the check-in and check-out capabilities of SharePoint.
Versioning
Like many other document management platforms, SharePoint document libraries have the ability to store every instance of a saved document as a separate version of the file.
A document library that has document versioning enabled allows you to view previous versions of a document from the Version History window.
The Version History window provides the ability to restore an older version of the document.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

12. Business Intelligence
Content Management
Collaboration
Portal
Search
Content Management
Business Intelligence
Document Management
Scalable document libraries and repositories
Workflow and approval
Security and tracking
Enterprise Content Management
Content Types
Compliance and multi-lingual scenarios
Rich and seamless Office integration
Workflow
Another aspect of the content management capabilities of SharePoint are workflows.
A Workflow is the execution of a defined business process
incorporating the corresponding responsibilities, actions, tasks, and documents into the process.
SharePoint provides many benefits to implementing a business process as a workflow
because tasks, documentation, and data are maintained in a central location.
Various workflows are included in SharePoint For example, there exists a workflow for approval.
Furthermore SharePoint provides Content types and multi-lingual scenarios.
As mentioned before SharePoint enables an almost seamless integration with Office 2007.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

13. Business Intelligence
Collaboration
Portal
Search
Content Management
Business Intelligence
Server-based excel spreadsheets and data visualization
Report center
BI web parts
KPIs/Dashboards
In the field of Business Intelligence SharePoint provides Excel-Services for data visualization.
You can use the report center to show your own tasks from every site or from you checked-out documents or even more.
The Business Intelligence capability provides special webparts for presenting you business data in lists and libraries.
More about webparts will tell you my colleagues in one of the next presentations.
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany

14. Thank you for your attention!
Contact:
Matthias Otto
Gesellschaft für Anlagen und Reaktorsicherheit (GRS) mbH
Schwertnergasse 1
D Cologne
Stefan Kraemer
Federal Ministry for the Environment, Nature Conservation and Nuclear Safety
Division RS I 5
Robert-Schuman-Platz 3
D Bonn
Now we come to an end. If you have any questions, don‘t hesitate to ask us or write us an .
Thank you for your attention!
GNSSN Workshop on National Nuclear Regulatory Portals, 04–06 July 2011, BMU, Bonn, Germany