1. Digital Preservation and Trusted Digital Repositories
Priscilla Caplan
Florida Center for Library Automation
ALA 2005 Chicago IL

2. Two entirely different things:
Digitization for preservation
Reduce handling of non-digital originals
Increase access
Alternative to microfilming or analog reformatting
Digital preservation
How to ensure long-term usability of digital objects
Protect from loss of data, media and software obsolescence
Maintain authenticity and understandability
ALA Annual Conference Chicago 2005

3. Digital preservation technologies
Tools
Applications and Initiatives
E-Depot (KB)
Portico (E-Archive)
PANDORA (NLA)
FCLA Digital Archive (DAITSS)
JHOVE
Format registries
METS
Web Archives Workbench
Standards and Frameworks
Preservation Strategies
OAIS
Z39.87
PREMIS
PDF/A
Media migration
Format migration
Emulation
Universal Virtual Computer
ALA Annual Conference Chicago 2005

4. Digital preservation technologies
Tools
Applications and Initiatives
E-Depot (KB)
Portico (E-Archive)
PANDORA (NLA)
FCLA Digital Archive (DAITSS)
CRL Certification project
JHOVE
Format registries
METS
Web Archives Workbench
Certification metrics
Standards and Frameworks
Preservation Strategies
OAIS
Z39.87
PREMIS
PDF/A
Trusted digital repositories
Media migration
Format migration
Emulation
Universal Virtual Computer
ALA Annual Conference Chicago 2005

5. Towards trusted digital repositories
Preserving Digital Information (RLG/CLIR, 1996)
Trusted Digital Repositories (OCLC/RLG, 2002)
Digital Repository Certification Task Force (RLG/NARA, ongoing)
Working Group on Trusted Repositories Certification (nestor, ongoing)
CRL Certification of Digital Archives
ALA Annual Conference Chicago 2005

6. Preserving Digital Information
“A critical component of the digital archiving infrastructure is the existence of a sufficient number of trusted organizations capable of storing, migrating, and providing access to digital collections…”
“A process for certification of digital archives is needed to create an overall climate of trust about the prospects of preserving digital information.”
ALA Annual Conference Chicago 2005

7. Trusted Digital Repositories: Attributes and Responsibilities
Defined Trusted Digital Repository
Listed Attributes of a TDR
Listed Responsibilities of a TDR
Discussed and Called for Certification of TDR
ALA Annual Conference Chicago 2005

8. A trusted digital repository…
… is one whose mission is to provide reliable, long-term access to managed digital resources to its designated community, now and in the future.
May be locally run or third-party
Must accept responsibility for the long-term maintenance of digital resources on behalf of its depositors and for the benefit of current and future users
Meets organizational, curatorial and operational responsibilities outlined in paper
ALA Annual Conference Chicago 2005

9. TDR Attributes Framework
OAIS Compliance
Administrative Responsibility
Organizational Viability
Financial Sustainability
Technological Suitability
System Security
Procedural Accountability
ALA Annual Conference Chicago 2005

10. ALA Annual Conference Chicago 2005
“Stewardship is easy & inexpensive to claim; it is expensive and difficult to honor, and perhaps it will prove to be all to easy to later abdicate.”
Clifford Lynch
ALA Annual Conference Chicago 2005

11. Digital Repository Certification Task Force charge
Identify a list of certifiable elements (attributes, processes, functions, activities) of a digital repository or types of repositories
Create a standard certification process or framework that can be implemented across domains or types of digital repositories
Define the conditions for revocation of certification and suggest appropriate action plans for endangered digital information
ALA Annual Conference Chicago 2005

12. Emerging Certification Framework
Cross-domain, international, repository neutral
Key responsibilities and certification metrics
Dual-purpose toolkit
Self-evaluation
Independently administered audit
Draft for pubic comment due July 2005
ALA Annual Conference Chicago 2005

13. ALA Annual Conference Chicago 2005
nestor Working Group
Network of Expertise in Long-Term Storage of Digital Resources (nestor)
Repository certification effort based on TDR
Started December 2004
German academic libraries only
Begin with low bar for certification and raise over time
ALA Annual Conference Chicago 2005

14. CRL Certification of Digital Archives
Mellon-funded, began May 1, 2005
Focuses on resources not necessarily owned by community (e.g. ejournals, news)
Will develop processes and activities required to audit and certify digital archives
Target archives:
Koninklijke Bibliotheek
Ithaka’s Portico
Medical journals
ALA Annual Conference Chicago 2005

15. ALA Annual Conference Chicago 2005
CRL Project Phases
Design audit process and documentation of metrics and terminology to be used
Model audit process through test audits of three repositories
Develop the profile and business model for a certifying agency
ALA Annual Conference Chicago 2005

16. ALA Annual Conference Chicago 2005
Trust, but Verify
ALA Annual Conference Chicago 2005