1. Online Data System Overview & Tutorials
myIGDIs Data System
Online Data System
Overview & Tutorials

2. What is the myIGDIs Data System?
A web-based hosting environment for storing your myIGDIs assessment data
Online Software Application
Safe & Secure
Accessible from any device with internet connection
Multi browser & mobile device compatible
Chrome, Firefox, Safari & Internet Explorer (updated versions)
iPad, iPhone, etc
myIGDIs Data System is a web-based data management and reporting system dedicated to monitoring the administration results of IGDI assessment data. Use myIGDIs for generating performance reports and collaborative decision-making to help ensure your students are striving towards important achievement milestones.

3. myIGDIs Data System
Purpose
An efficient and easy to use data management system that is a necessary component of an effective early childhood RTI system.
Quickly generate meaningful reports and score/data analysis
Develop data-based decisions
Simplify & streamline the assessment process

4. Implement Instruction
myIGDIs Data System
Assessment Process
Conduct Assessment
Collect Data
Analyze Results
Plan & Communicate
Implement Instruction
Track
Progress Monitor
The myIGDIs Data System in a way to analyze & manage data, supports systems of communication, and is designed to help allow educators to quickly inform instruction.
Assisted by
myIGDIs Data System

5. Important Details System Settings (default)
myIGDIs Data System
Important Details
System Settings (default)
School Year: Aug 15 – Aug 14 (of following year)
Administration Windows
Fall: Aug 15 – Nov 14
Winter: Nov 15 – Feb 14
Spring: Feb 15 – June 14
Summer: May 15 – Aug 14 (if applicable)
Be sure to renew your account annually and complete the account renewal process after the system rolls over on Aug 15. You will be able to “re-enroll” students from the previous year by clicking on the tab labeled “Includes students from previous year.” All data from the previous school year is converted to read-only, but is still accessible for viewing.
Note: The administration windows are suggestions. Your district or school my have different administration widows they may ask you to follow. However it’s encouraged to stay within these guidelines. If using the iPAD application those dates are can not be adjusted so be aware of the starting and ending dates with in a seasonal window.

6. How to Login https://login.myigdis.com myIGDIs Data System
Log into the online Data System by going to and clicking on the Login button located in the Navigation Menu.
New users will be able to login once the District Admin has created the user account.

7. Steps to Setup your District Account
myIGDIs Data System
Steps to Setup your District Account
Step 1: Look for activation & click login
Step 2: Set password
Step 3: Create Schools
Step 4: Create Classrooms
Step 5: Create Admins/Users*
Step 6: Enter Students
Step 7: Create Groups
* New Admins will be ed instructions for how to set their individual user password and login.
Here are the steps to set up your District account. These steps need to be set up in the order listed to insure a smooth transition.
The automated will be sent from If a user does not receive an within 1 hour, have them check their Spam filter. If the problem persists, have them contact their IT department. There are sometimes security issues that does not allow you to receive the generated from myIGDIs.

8. Create Schools myIGDIs Data System
After you have created your account, creating schools is the next step.
All District Admins have access to add Schools to the District’s account. Since most districts/organizations have multiple schools, you will have the ability to add as many schools as you need.
Begin by clicking on “Schools” on the left-hand navigation bar. Next, click the “Add School” button. Assign the School Name and click Save. If the process was completed successfully, you will now see the school in the School List.

9. Create Classrooms myIGDIs Data System
Adding classrooms is the next step. All District & School Admins have access to add Classrooms to the District’s account. Since a school will likely have multiple classrooms, you will have the ability to add as many classrooms as you need.
Begin by clicking on “Classrooms” on the left-hand navigation bar. Next, click the “Add Classroom” button. Assign the Classroom Name and click Save. If the process was completed successfully, you will now see the class in the Classroom List. DURING THIS STEP YOU DO NOT SEPARATE CLASSROOMS BY AM OR PM. That is a later step.

10. Create/Manage Users myIGDIs Data System Its now time to create users.
The data system is set up as a hierarchy. There is one district administer that sets up the account, schools, users and classrooms. There can be multiple school and classroom admins. School admins can access both school data and classroom data. Classroom admins can only access his/her classroom data.
To create a school and/or classroom user you will need to first create schools and classrooms. .
If Districts Admins need to Add or Edit a User – click on “Users” located on the Navigation Menu. Displayed will be a list of users. Buttons are available to edit, delete or create a new user. You will also be able to temporarily deactivate a user if needed. If a teacher retires or departs their position, you can easily assign the new teacher an account and appoint them as the new Classroom Admin.

11. Copyright © 2017 | Early Learning Labs, Inc.
myIGDIs Data System
Create Students
Creating students is the next step.
There are two ways to create new students:
1. Add Students Individually – Click on “Students” from the Navigation Menu and then select “Add Student” (blue button). Required fields are indicated by a red asterisk.

12. Required/Recommended Student information
myIGDIs Data System
Required/Recommended Student information
When creating students there are required, recommended and optional information.
Required information is Students First and Last name, Date of Birth, Student ID and Gender. If you do not have a student id one can be created using both letters and/or numbers. It needs to be at least 2 numbers or letters in length. Numbers and Letters can not be duplicated in a classroom but can be used by another teacher in the same school.
It is important to follow the directions as indicated in the Excel spreadsheet instructions. Such as, if the cell wants you to mark “boy” or “girl”, do not type “male” or “female”. When entering the date of birth the format is as follows ‘12/26/1972. You must add an apostrophe before the numbers. Also, avoid copy/pasting. If you do, make sure the cell formatting does not get changed.
Recommended information is as follows: English Language Learner, Free/Reduced Lunch and IEP. We would encourage you to fill out as many of these as you can.
At the bottom of the District/School/Class Summary Reports you will find a Demographics section. This is designed to provide some context for viewers as to the make-up of students in the designated sample.
Optional information would be age group UNLESS you are using ProLADR and entering that data in the myIGDIs data system. Then it is required to fill out this information. You will need to enter a P3 or P4 depending on the age of the child and if they are 2 years or 1 year out from kindergarten.

13. Bulk Import Students myIGDIs Data System
Another way of creating new students:
2. Bulk Import Student Roster – This options is strongly recommend when trying to add several new students. It is also recommended to use the bulk import option when adding a large list of student scores. This will save you a lot of time.
Find these features by navigating to the classroom you wish to add Students/Scores to. In the upper right hand corner there will be a blue dropdown button labeled “Actions”. Select either “Download Scores File” or “Download Student File”. An Excel spreadsheet should then display on your browser.

14. Manage Students myIGDIs Data System
To manage all of the students in your account, click the “Student” button on the Navigation Menu. This is where you can create a new student, add students from the previous year, view your class roster, and manage their enrollment status. If a student temporarily transfers away from your district/school/class, you can Deactivate them by clicking the green “Active” button. This will open up a new seat on your account. Otherwise you can also delete students if you do not believe they will be returning. If you delete a students there information will not be saved if they come back. Students can be transfer with in your district but not out of your district.

15. Benchmarks myIGDIs Data System
Understanding the colors represented on the reports is as follows:
Purple indicates how many students have not been accessed yet. Grey indicates how many students did not pass the sample cards (or who’s score fell outside of the benchmark range). Red indicates how many students score below the lower cut and would be considered “at risk” on that particular measure. Orange indicates how many students are in the “Cut Range.” Students in the “Cut Range” are showing moderate progress. Finally, green indicates how many students are performing above benchmark and are showing strong progress on that particular measure.

16. Add/Edit Scores myIGDIs Data System
Scores can be added or edited in two ways. One of those ways is adding a score one-by-one.
Begin by navigating to a student’s individual report. In the Screening and Progress Monitoring Results section, find the sub-test that you wish to add a score. Along the right-hand side of the table you will see an “edit” button. Click. A pop-up will appear and allow you to add/modify your scores for the selected sub-test. If adding a new score, be sure to enter the Date of Administration as well. This is a required field. Save when finished.
Remember to enter the date you administered the assessment NOT the date you are entering data into the data system.
Progress Monitoring scores using the iPAD can NOT be modified or changed.

17. Bulk import scores myIGDIs Data System
Another way of adding or editing scores is by bulk import.
Begin by navigating to the Classroom that you want to add scores. Once you’re on the Classroom report, you will see a blue-button in the upper right-hand corner of the dashboard, labeled “Actions”. Click and then select Download Scores File. The browser will alert you that you have a new file downloaded. Next, open the file - an Excel (.xls) document. Populate the spreadsheet with your student test data. Save the file under a name and location easily identifiable to you.
Go back to your browser. Make sure you are still logged into your myIGDIs Data System account. Navigate back to the classroom you are importing scores to. Find the “Actions” button again. This time click Upload Scores File. A pop-up will appear. Click Choose File, find & select the file, and then hit Upload. Your scores should now appear. If there were any errors during the process, you will be notified with alert messages. If this occurs, make the necessary adjustments to the file, resave and re-upload. Duplicate scores will not be created.

18. Report Types District Report School Report Classroom Report
myIGDIs Data System
Report Types
District Report
School Report
Classroom Report
Group Report
Individual Report
There are many reports available to all users. Depending on our Admin Role, you will have access to at least a few of the reports listed here. The next slides will cover each report type.

19. Dashboard/School Report
myIGDIs Data System
Dashboard/School Report
From the left-hand navigation menu, under Manage, select what you wish to edit (Schools/Classrooms/Users). This will generate a table/list view. The column at the very end of the table should read “Actions”. Your options are “Edit” or “Delete”. You can also “Deactivate” the selection. If you choose to deactivate the selection, it will be treated the same as though it were deleted, except with the option to restore it again in the future.
District Profile (for District Admins only)
In the upper-right hand corner, click the “District Admin” label (along the cyan-colored strip at the top of the dashboard). Then click “Edit Profile”. Here you will be able to edit your personal information, change your password, and edit your District Name and Organization Information.

20. Seats/School Year myIGDIs Data System
At the top of the User Dashboard, on the cyan-colored strip, you should see “____ available seats out of ____ seats purchased”. This will tell you how many seats have been activated. If it reads “… 0 seats purchased” you will need to place your order. If you have already placed an order, you can check on the seat activation status by ing
The current school year is the default. If you wish to view a previous school year use the drop down box under school year to view previous years data. You will not be able to edit or delete and previous data but you will be able to print or view that data.

21. District Report by Measure/Domain
myIGDIs Data System
District Report by Measure/Domain
Average Scores for Sub-Assessment – The average score of students for each School/Classroom (F/W/Sp/Su) by the sub-assessment selected.
Screening Results for Sub-Assessment – The number of students in each Benchmark across Schools/Classrooms (F/W/Sp/Su) by the sub-assessment selected.

22. District Report myIGDIs Data System
This is the Dashboard. This is where you can view your schools data at a glance. The dashboard is framed by the navigation menu on the left hand side and additional controls at the top of the page. Inside of the report area (white background), there is a list of the schools/classrooms to the left. To the right, there is a summative report showing scores/data pertaining to those schools/classrooms (in total). Each sub-test is displayed with a bar chart for each season. The numbers inside of the bar charts indicate how many students are in each benchmark.

23. Classroom/Group Report
myIGDIs Data System
Classroom/Group Report
The Classroom & Group reports are nearly identical in structure. They provide a snapshot of how students in the Class/Group are performing by each skill as compared to the benchmarks. As intended, feel free to click on links embedded within the report to dive into the information you’re actively exploring.
Student Scores – A list of students in the classroom with their season scores, color-coded to indicate their Benchmark status, for the sub-assessment selected.
Note: By default, the system will automatically display data according to the current administration period. To view all seasonal data, click on the “+” button. The report will expand out to display the hidden data.

24. myIGDIs Data System
If you would like to know “which students” instead of “how many students” land in a designated benchmark, click on the number in the color band and a list of students will appear. This can be a helpful tool when planning instruction and tiered intervention.

25. Classroom/Group Report
myIGDIs Data System
Classroom/Group Report
General Overview – Score Average & Standard Deviation statistics for students in the selected classroom by season.

26. Student Report myIGDIs Data System
The Student Report provides a 360-degree view of that child: name, classroom assignment, disability, any groups they’re apart of, and all of their assessment results. By default, only the screening scores will initially be displayed. To view their progress monitoring scores, click on the “+” button located next to the name of the assessment. From here, users will also be able to edit a student’s score data.
Screening and Progress Monitoring Results – Each dot represents a data entry point. A dot with a number represents a completed assessment and the score recorded. On the Individual Report you will be able to view/enter Screening and Progress Monitoring results. However, be sure to use the assessments as intended/instructed. Not all myIGDIs assessments are designed as progress monitoring tools.

27. Print myIGDIs Data System
Each report can be printed for easy sharing with parents or colleagues. In the upper-right hand corner of the screen you should always have available the “Print” button. Click this to print a report.
Tips
•The Print function will automatically screen capture the content shown in the space to the right of the left navigation bar and below the top navigation bar.
•If there is any content you wish not to print, you can use the Minimize button to hide.
•If the report is not showing in color: Using Chrome as your browser, click the Print button on the report you wish to print/save. A print preview screen will appear. On the left-hand side you will see a list of settings. Make sure that the “Background Graphics” checkbox is marked on and the printer is set to print in color.
You can also choose to save the report as a PDF instead of printing it on your printer. To do so:

28. Scaled Score (Early Literacy+)
myIGDIs Data System
Scaled Score (Early Literacy+)
As of August 2016, myIGDIs Early Literacy+ scores now appear on reports in the new Scaled Score format. The Scaled Score format will allow you to chart & track growth over time with greater accuracy. When manually entering data, please continue to enter the Raw Score (ranging from 0-15). The system will automatically convert your scores to the Scaled Score. So do not be alarmed if when entering a score of 2, the report shows 44 (an example). The Scaled Score range is roughly The scores will still be color coded the same as usual. If you see an iPad icon located next to the score, this indicates the score was collected using the iPad application.

29. Help Resources Help Center (free for all subscribers)
myIGDIs Data System
Help Resources
Help Center (free for all subscribers)
User Guide
Video Tutorials
FAQs
Contact Support
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This concludes the myIGDIs Data System training. If you need further assistance, listed are some helpful resources to guide you.

30. myIGDIs Data System
Questions?
Thank you!
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