1. SchedulER Training for Student Organizations
Spring 2018 Organization Officer Orientation

2. Events Things to know about creating events:
The Event Type is very important - Group Business and Meetings do not show on calendar
Event description will pull to ERNIE calendar, put good info.
Org name, Org name, Org name
Contact info ( and cell) are important in case there are any questions
All events with facilities set-up should be booked out at least 2 hours in advance of event
Work orders- 7 days in advance!

3. Searches Location quick search can help you determine availability
You can search by event name to check on your reservation

4. Entering Event Info

5. Entering Event Info (continued)

6. Location Conflicts
*The location will not be reserved if there is a conflict!!! Please adjust conflict or pick new time before proceeding.

7. Is the room available?
YES NO

8. Checking your reservation info.
Click on the blue box for detail including set-up and tear down time held. This lets you see the entire reservation timeframe for work orders.
Check that the location and BLUE BOX are listed, if not you have no location reserved.

9. More Actions

10. To Do List Once you have made a reservation:
Media work order for any a/v needs - note that Hangar, Chapel and DLC a/v can not be accessed without this
Facilities work order for event set-up (tables, chairs, staging, podium, trash)
Update event reservation as needed
if you need to update or cancel after confirmed state
Post an event flyer to the Control Tower
Market your event on campus

11. Other Important Notes
Commonly Used Building Numbers 16- Student Union 17- GSIS 20- DLC 72- KETC 74- AC STEM
IMPORTANT THINGS TO REMEMBER: 1) Organization name MUST be included in your event title 2) Event contact name and MUST be included in your comments 3) Remember to star things to find them easily 4) Access granted to SchedulER is for use of recognized student organizations ONLY 5) Ensure you have a green check mark when booking a location, no sharing 6) Questions- please