1. Fiscal Year 2018 RTIP Amendment
Welcome
Hope this workshop is beneficial to you
Ask questions anytime – open to discussion

2. Do I need an RTIP Amendment?
Project has negative ending balance:
Project needs more funding!
If there is enough funding held at the jurisdiction under the same TII MPO ID, okay to move funds between CIPs without RTIP Amendment
If there is enough funding held at the jurisdiction under the same TI MPO ID, okay to move expenditures from TI to TII without RTIP Amendment

3. Do I need an RTIP Amendment?
Project has negative ending balance:
Project needs more funding!
If enough funding held at the jurisdiction from other MPO ID to cover shortage, may need RTIP Amendment
Pool your Interest & want to use some? May need an RTIP Amendment
If not enough funding held at jurisdiction, determine what future funding is Programmed

4. Do I need an RTIP Amendment?
Project has negative ending balance:
Check RTIP public website (or ProjectTrak ‘Add Payments’) for 2018 RTIP:
If enough TransNet is Programmed in 18/19 and/or 19/20 to cover the shortage, you may be ok
If not enough TransNet is Programmed in 18/19 and/or 19/20 to cover the shortage:
May need an RTIP Amendment
Check ProjectTrak

5. Do I need an RTIP Amendment?
Project has negative ending balance:
Check ProjectTrak for 2018 RTIP:
If enough TransNet is Programmed in the 2018 RTIP in 18/19 to cover the shortage, you are ok
If not enough TransNet is Programmed in 18/19 to cover the shortage:
May need an RTIP Amendment

6. Do I need an RTIP Amendment?
RTIP Public Website vs. ProjectTrak
Public Website provides current (approved) 2016 RTIP
Available to draw through September 2018
ProjectTrak provides proposed 2018 RTIP
Expected approval at SANDAG Board 9/28/18
Available to draw beginning October 2018
Exception: Add Payment section will be 2016 RTIP until switch to 2018 RTIP

7. RTIP Public Website vs. ProjectTrak Clarification
Let’s Side Step….
RTIP Public Website vs. ProjectTrak Clarification
ProjectTrak ‘TIP Programming’ tab provides proposed 2018 RTIP
ProjectTrak ‘Payment’ tab provides current (approved) 2016 RTIP
Only when using ‘Add Payment’ option

8. How can I tell which RTIP I’m viewing?
Let’s Side Step….
How can I tell which RTIP I’m viewing?
2018 Proposed RTIP
TIP Programming Tab

9. How can I tell which RTIP I’m viewing?
Let’s Side Step….
How can I tell which RTIP I’m viewing?
***Note: This is when ‘Add Payment’ option on Main Menu is used***
Payment Tab
2016 Approved RTIP

10. How can I tell which RTIP I’m viewing?
Let’s Side Step….
How can I tell which RTIP I’m viewing?
2016 Approved RTIP
PUBLIC WEBSITE

11. FY19 & FY20 Programming has $500K LSI 2018 Proposed RTIP PROJECTTRAK
Let’s Side Step….
What is the difference?
FY19 & FY20 Programming has $500K LSI
2018 Proposed RTIP PROJECTTRAK
TIP Programming Tab

12. Let’s Side Step…. What is the difference?
FY19 & FY20 Programming has $400K LSI
2016 Approved RTIP PUBLIC WEBSITE
City increased FY19 Programmed LSI in 2018 RTIP
Funds will not be available to draw against until October payment

13. Let’s Side Step…. What does this mean?
Affects August & September payments
Still using 2016 RTIP in Aug & Sept
Can request payment up to $400k (FY19 & FY20 Biennial)
Can tap into additional $100k once 2018 RTIP is approved at SANDAG (9/28)

14. Let’s get back to where we left off…

15. Do I need an RTIP Amendment?
Project has negative ending balance:
Project is complete in RTIP and needs more $
Usually only requires Council/Board approval
If large amount needed, project could be reopened in RTIP to Program
Always check with SANDAG
Important to take action early in audit process to meet timeline

16. Do I need an RTIP Amendment?
Project has negative ending balance:
If Project is active in 2016/2018 RTIPs
If less than $3,000 is needed to Program & draw in 18/19, check with SANDAG
May only require Council/Board approval
If over $3,000 is needed to Program & draw – need RTIP Amendment (generally)
Always check with SANDAG
Remember that payments are made against the 2016 RTIP for August & September. If a payment is requested beginning with the October payment to cover the negative ending balance, then the 2018 RTIP is used.

17. Do I need an RTIP Amendment?
Always check with SANDAG when in doubt
If no RTIP Amendment is required; may require Council/Board approval
Very few situations do not require RTIP Amendment and/or Council/Board approval

18. How do I find payments received?
From the Tool Bar in ProjectTrak, choose ‘Reports’
On the Reports Page, choose ‘TransNet Payment Scheduled (PDF)’
On the Payments Report page, choose your options to run your report

19. How do I find payments received?
Example of the Report provided to Auditors at year-end

20. How do I find payments received?
I received TransNet Grant funding but don’t see it on my report
Grant Projects (unless old TI Bike/Ped) are in SANDAG’s payment report. Follow these steps to locate projects:
Main Menu page, choose ‘Reports’
Reports page, choose ‘TransNet Payment Scheduled (PDF)’
Payments Report page, choose the Grant Program from the TransNet Fund Type drop box

21. How do I find payments received?
The amount in the (grant) Report doesn’t tie to my records
Payment Report should tie to the invoices submitted for FY 18
May include prior year invoices submitted after SANDAG accrual deadline for FY 17
Use your G/L & provide documentation to auditors for actual payments received
May be less than Payment Report due to retention held
May be more than Payment Report due to retention payment
Provide auditors with a reconciliation between ProjectTrak report and G/L

22. Fund has other funding sources
Add a ‘Non-TransNet’ section
Use the same MPO ID as TransNet project
Only report activity related to funding source other than TransNet that is reported in your TransNet Fund

23. Contacts: Lisa Kondrat-Dauphin lko@sandag.org 619.699.1942
Audit, General, Funding
Sue Alpert
RTIP, ProjectTrak
Sarah Pierce
EMP Land Mgmt Grants
Tracy Ferchaw
Smart Growth (SGIP) Grants
Bike (ATGP) Grants
Sam Diche
Monthly payments, Funding
Ariana zur Nieden
RTCIP, ITOC
Audrey Porcella
Senior Mini Grants
Tritia Foster
TransNet AUP (audit) Manager

24. Thank you