1. Public Engagement During Scoping Peer Exchange
MnDOT June Engagement Meeting 6/7/18
Andrew Emanuele
Community Planner

2. Customer Engagement Risk
“If engagement during scoping is improved, then the customer needs can be understood to help design projects and built public trust.”

3. Public Engagement Risk
Supports MnDOT’s WIG of earning customer trust through better engagement
Peer Exchange one of several risk response strategies.
Sponsored by FHWA Technology Transfer (T2) Funding

4. Key MnDOT Issues Variability statewide Staffing structure limitations
Lack of documenting mechanism
No specific guidance for engagement during scoping

5. Peer Exchange Overview
June 12th and 13th (1.5 days) at CO
Skype is available
Four state DOTs
Goal to gather national best practices

6. Exchange Highlights Peer Spotlights and Best Practices
District/CO Perspectives
Mentimeter Exercise and Report Out
Lunch Keynote – Bill Goins, FedEx
Facilitated Panel Discussions

7. Key Questions
What does the process of public engagement during scoping look like?
How is “successful” early public engagement defined? How is it measured?
How is the level of early engagement determined (project size, cost, controversy, etc.)?
How do you document public engagement and project commitments?

8. National Search Difficulty finding peers MnDOT assistance
Literature review
FHWA Division Offices
Immature process nationally
Lack of DOT similarity
MnDOT assistance

9. Vermont - VTrans Small, centralized Mature process
1990’s design standards formalized engagement at all stages
Engaging the Public Guidebook (2017)
Outreach format for projects and plans
Project Definition (Scoping) Process Guidebook (2017)
Includes outreach process

10. Florida - FDOT Consultant reliant, very decentralized
Efficient Transportation Decision-Making (ETDM) Process
Designed to improve consistency
Online screening tool
Includes public portion
Formal system for measuring success

11. Oregon - ODOT Extremely decentralized, urban vs. rural
Very early outreach (pre-NEPA)
Information catalogued online for use
Community Engagement Liaisons
Recruit underrepresented communities
Meals and financial incentives

12. Illinois - IDOT Decentralized, Chicago dominated
Engagement improvements ongoing
Manuals to assist engineers creating Public Engagement Plans
Public meeting “dry-runs”

13. Attendees Vermont, Florida, Oregon, Illinois
MnDOT district staff (key audience)
Skype Accessible
MnDOT central office
FHWA staff

14. Thank You!