1. Faculty Center
for Instructors and Roster Contacts

2. Faculty center for Instructors and Roster Contacts
The self-service Faculty Center is the component used by Instructors and Roster Contacts for
class roster, grade entry, grade changes, and for notifying students in a class via .
This training will cover the following topics:
Roles and Access
Faculty Center Features
Grade Changes and Approval

3. Faculty center for Instructors and Roster Contacts
Roles
- Faculty/ Instructor
Do NOT need to request access to the Faculty Center role, this will be generated for
them based on their entry in the CLASS_INSTR table, picked up in a batch job that
run periodically.
- Roster Contacts
SR Roster Contacts
Roster Contacts will also need the written approval of their Chair/Director before
being given access to the Faculty Center.
Level 1 and Level 2 Approvers
TBD
Roster Contacts should request the role of: SR Roster Contacts. Roster Contacts will also need the written approval of their Chair/Director before being given access to the Faculty Center.
Roster Contacts, who typically have other access in the PeopleSoft system, will access the Faculty Center via the PeopleSoft Navigation menu. While instructors have access to just the classes they are teaching, Roster Contacts will have access to all classes they are responsible for supporting. Roster Contacts will be required to complete online training before being granted access.
Roster Contacts should rely on the faculty center only when they need to work as a faculty proxy. Standard Screens within the PeopleSoft menu are available for viewing class information without going through the faculty center.
When a Roster Contact selects what they need to work with in the faculty center, they are actually becoming a “proxy” for a faculty member. When a roster contact selects a faculty member, or a specific class, they will enter the faculty center as that individual. If a Roster Contact selects a specific class to work with, when they are taken to the faculty center they will see all of the classes taught by that instructor.
Since the faculty center will always default to the most current active term that the faculty member is teaching, the default term will not necessarily be the term of a class selected on the Roster Contact selection page.

4. Faculty center for Instructors and Roster Contacts
Accessing the Faculty Center
Roster Contacts
Use your ASURITE ID and Password to sign in
ASU Customizations>Student Records>Faculty Center (Roster Contct)

5. Faculty center for Instructors and Roster Contacts
Roster Contact Class
Selection
Roster Contacts will be presented with a
selection page to identify the class they want
to work with in the faculty center.
Roster Contacts are only allowed to work
with classes within their designated
Academic Org.

6. Faculty center for Instructors and Roster Contacts
Roster Contacts will be allowed to select from classes that are within their own Academic Org.
Once in the faculty center, and once they have become a proxy for an instructor, they will have access to all classes that that instructor is teaching, regardless of the Academic Org.
This will allow a Roster Contact to fully support the instructors in their department, even if they are teaching classes outside of their academic department and/or a cross-listed class.
Once the Roster Contact enter their selection criteria, if there is more than one class returned, another selection option displays, allowing them to further select the class(es) they need to work.
When a selection is made, control will pass to the faculty center, displaying all of the classes for the instructor selected.

7. Faculty center for Instructors and Roster Contacts
Accessing the Faculty Center
Faculty/ Instructor
ASU Interactive

8. Faculty center for Instructors and Roster Contacts
Once classes are display for a faculty member, or selected by a Roster Contact, the operation of the faculty center is the same for all users.
Select Term
Refresh Term
Download
Icon
Select Term – enter the term you wish to work with. Click ‘change’ to refresh data.
Note: The selected term will default to the most current active term that the person using the Faculty Center is scheduled to teach. If the instructor is not teaching during the current term, the next active term that the instructor is teaching will be the default term. If an instructor is teaching consecutive terms, the default term will be the current term until the last day of the term, and will change on the first day of the next term. Instructors teaching Spring and Fall only will see Spring until the last day of the spring term, after which they will see Fall until the last day of the Fall term.
All terms that the instructor has taught, and that were converted into the PeopleSoft system, will be offered in the select term.
Note: Terms prior to fall 2006 were not converted as individual sections with instructors, and are therefore not available to instructors via the faculty center. These classes are available to Roster Contacts.
Options – you can display all classes for the selected term (Show all Classes), Only classes with enrollment, or View a weekly schedule of your classes.
Class Details - view details about a class by clicking on the “class” information.
Class Search tab – takes you to the general class search for the entire ASU schedule of classes.
Class Roster – The class roster icon will take the user to the roster for the selected class.
Download – The Download icon will download an excel spreadsheet with a list of classes begin taught that term.
Note: Browser settings can affect your ability to successfully perform downloads.
Grade Roster - The Grade Roster icon will appear beside a class when grade rosters have been generated for a class. Grade Rosters are generated nightly by a batch process controlled by the Office of the Registrar. Student enrollment activity (adds and drops) will not be reflected real-time on the grade roster, but will be included each time the grade roster is generated.
Click for
Class Detail
Click for
Grade Roster
Click for
Class Roster

9. Faculty center for Instructors and Roster Contacts
Class Detail

10. Faculty center for Instructors and Roster Contacts
Class Roster
Select the Class Roster icon to display a class roster. This class roster displays all students in the class as defined by the selected enrollment status (default is enrolled).
Posting ID
Notify Students Function
Printer Friendly Version
Downloads

11. Faculty center for Instructors and Roster Contacts
Notify Students Function
The notify option allows you send s to all, all enrolled, or all selected students in your class. The note that you create will be sent to you for your records (these s will not appear in your ‘sent’ mailbox), with a Blind Copy sent to each student (this prevents students from seeing other student names in the they receive).

12. Faculty center for Instructors and Roster Contacts
Printer Friendly Version
Select this option to display a class roster best suited for printing.

13. Faculty center for Instructors and Roster Contacts
Downloads
The Download feature allows you to obtain spreadsheets of a list of all your classes for a term or a roster of a selected class.
You can obtain a spreadsheet of any class you are teaching by selecting the class roster icon and then the download icon : :

14. Faculty center for Instructors and Roster Contacts
Faculty Center Grade Roster
Grade Roster icon will appear beside a class when grade rosters have been
generated for a class.
Grade Rosters are generated nightly by a batch process controlled by the Office
of the Registrar.
A grade roster is available for a class when the grade roster icon appears.
The Grade Roster icon will appear beside a class when grade rosters have been generated for a class. Grade Rosters are generated nightly by a batch process controlled by the Office of the Registrar. Student enrollment activity (adds and drops) will not be reflected real-time on the grade roster, but will be included each time the grade roster is generated.
A grade roster is available for a class when the grade roster icon appears:
Find Function
Find – to find an individual student on the grade roster, use the Find option. Click on Find and enter the student information in the pop-up box

15. Faculty center for Instructors and Roster Contacts
Grade Roster
The grade roster type: Final Grade
Approval Status:
Not Reviewed
Post Tonight
Complete
Find Function
Unassigned grades only
Add this grade to all students
EN Grades
The grade roster type will always be ‘final’. No other grades will be collected via the faculty center grade roster.
Approval Status - The Approval Status will begin as NOT REVIEWED. Once you have entered grades and you want to post them to the student’s record, change the roster status to POST TONIGHT. You cannot change grades on the roster once the status is set to POST TONIGHT, though you can change the status back to NOT REVIEWED any time before the batch posting process runs and change a roster grade.
When the batch process runs, it will change the Approval Status of the grade roster. If the roster is still incomplete, the status will be set back to NOT REVIEWED. If the grade roster is complete, the status will be set to COMPLETE.
Note: While the status of COMPLETE will appear and be selectable in the Approval Status drop-down, the status is only set by the batch process and will generate an error if it is selected and will not allow a SAVE.
Unassigned grades only
To show only missing grades, click the option. The grade roster will redisplay with just missing grades.
Add this grade to all students
To set all unposted grades on a roster to the same grade, use this option. Use the dropdown to select a grade and click on the grey box.
You can select any valid grade for the class, or set all grades to blank. You can then go back and adjust any that need changing prior to saving the roster, and setting the approval status to POST TONIGHT if you are ready to post grades.
EN Grades
NOTE: EN GRADES and LAST DATE OF ATTENDANCE will not be implemented until late in the Fall 07 semester.

16. Faculty center for Instructors and Roster Contacts
TBD
Grade Changes
Grade Change Approval Process