1. Public Engagement Peer Exchange: Takeaways and Next Steps
MnDOT June Engagement Meeting 7/12/18
Andrew Emanuele
Community Planner

2. Peer Exchange June 12th – 13th 40+ in Attendance, 30+ via Skype
Vermont, Illinois, Oregon, Florida
Goal: Highlight tools and processes for improving engagement during scoping

3. Vermont Highlights Mature Process
1990’s design standards formalized engagement at all stages
Fully updated engagement and scoping guidebooks
Effective use of GIS-Based Engagement
Project Initiation and Innovation Team (PIIT)
Optimizes engagement during project development

4. Florida Highlights Suite of Engagement Guidebooks/Manuals
Formal, quantifiable system for measuring success
Efficient Transportation Decision-Making (ETDM) Process
Improves district consistency
Online screening tool
Expedites NEPA

5. Level of Engagement

6. Oregon - Highlights Very Early Outreach (pre-NEPA)
Information catalogued online for use
Community Engagement Liaisons
Recruit underrepresented communities
Meals and financial incentives
CMCG Contracting
“Decision Committees”

7. Mentimeter Highlights
Define Effective Engagement
Not “checking the box.”
Relational vs. transactional
Explore Consistent Documentation Methods
Requested Training/Guidance:
Avoiding generalization based on small population segments
Engagement during Project Selection
Managing raised expectations

8. District Thoughts
Key Takeaways
FHWA and CO – how can we support you?

9. Next Steps - I iHUB redesign – district staff as key audience
Optimize Public Information Officer (PIO) role
Tier engagement size/scope based on NEPA class of action

10. Next Steps - II Explore Potential Documentation Procedures
Liaison Usage Appraisal
Creation of PEP Template for Districts

11. FHWA Thoughts Quantifiable Measures of Success
District-Level Engagement Plans
Eventual Process Reviews
Scorecards/measures
Post construction survey information

12. Thank You!