1. Community Building and Crime Response: “Our Neighborhood: a Safe and Beautiful Place”

2. Guidelines and Concepts Contractual and Federal Funding Requirements
Madison’s: CBCR Our Neighborhood - A Safe and Beautiful Place Youth Mentoring RFP Application Workshop
1. Welcome and Introductions
Review of DOJ / CBCR Our Neighborhood - A Safe and Beautiful Place Initiative
Guidelines and Concepts
Contractual and Federal Funding Requirements
Application Process
Committee Process and Timelines
Contracting Process and Reporting

3. CBCR “Our Neighborhood: A Safe and Beautiful Place”
History of Project & Planning Phase
Identified Priorities for Implementation (3pillars)
Stephanie Bradley Wilson, Common Wealth
Director-Health Equity & Violence Prevention
LT. Mike Hanson West District, MPD

4. “Our Neighborhood: A Safe and Beautiful Place”.
This plan identifies three “program pillars” that will work together to reduce crime and improve underlying social conditions that contribute to crime:
Increased guardianship (including increasing opportunities for mentoring and the Safe Passage program.)
Support for struggling parents: FAST program, Families and schools together
Increase Community policing.

5. Mentoring Resources Contact Person
on_Fourth.pdf
Contact Person
Hugh Wing, Community Development Specialist ,

6. Geographic Boundary Defining Madison’s Westside for the Purpose of this RFP
1—Park Edge/Park Ridge
2—Raymond-McKenna
3—Raymond Road
4—Theresa Terrace

7. Funds available: Individual Mentoring Group Mentoring
Up to $60,000 - $100,000 available for individual mentoring for youth
18 month contracts
Up to $45,000 $60,000 available for Group mentoring per year for youth
18 month contracts

8. Youth Mentoring Programs for Middle and High School youth
Individual Mentoring
Group Mentoring
One adult matched to one young person.
contacts per month (minimum 1 a week)
Minimum 18 month commitment
A small group of adults mentoring a larger group of youth.
For example, 3 adults mentoring 10 youth
2 - 4 contacts per month
Minimum 18 month commitment

9. Required Program Features
• Commitment to positive youth development, violence reduction and connectedness as an overall goals.
• Intentional program design with identified program standards and outcomes.
• Individual mentoring for middle and high school age youth or Community based group-mentoring opportunities for middle school age youth.
• Support young people’s efforts to celebrate their identities and explore issues that are relevant to their everyday life.
• Commitment to training and continuous improvement for service delivery.
• Emphasis on youth and parent voices in the mentoring relationship.

10. Strong proposals will include descriptions of the following STRATEGIES that align with selected best practices:
RECRUITMENT
SCREENING
TRAINING
MATCHING AND INITIATING
MONITORING AND SUPPORT
FAMILY ENGAGEMENT*
STRUCTURED ACTIVITIES*
TRANSITION
SUSTAINABILITY*

25. Contractual and Federal Funding Requirements
The source of funds for the mentoring Initiative are Federal Funds awarded through the Department of Justice, to achieve outcomes required to reduce crime and improve social conditions that contribute to crime. Federal requirements are a significant additional set of standards and policies – specifically:
Requirements re: program design
Federal Civil Rights Laws
Financial documentation
Training resources and requirements
limitations on allowable expenses (for example- no food can be billed to the grant )
Funds are available for
January 2019 – September 2020

27. Time line
Date RFP Activity
January 11, Release of RFP
January 14, Mandatory Application Workshops
January 25, 2019 Deadline for scheduling consult with city staff in lieu of workshop
12:00 p.m. (CST) Feb 11, DEADLINE FOR SUBMISSION OF PROPOSALS
Feb 18, Applicant Presentations
March 19, Common Council Approval
March 20, Notification of Award
April 1, Anticipated contract start date

28. Contracting Process and Reporting
Mandatory contract meetings
18 month Plan and Budgets
Standard City contract with some additional Federal language
Technical support funds may be utilized in the provision of required “content” trainings.
Reporting
Service reports
Program Activities
Measurement and Evaluation Outcomes
Quarterly In person reports to Community Advisory Board