1. Elementary Hot Topics Summer 2018
Data Quality

2. What does Data Quality DO?
ALL things related to eSchool, TAC, HAC & PEIMS
Ensure data is quality & compliant
Submit PEIMS data files to TEA
Train & provide support
Attendance Specialists
Registrars
TAC Contacts & Teachers
HAC Contacts
Mark Reporting Contacts
Discipline Contacts
Data Entry Specialists
Counselors
Administrators
More!

3. Official Attendance Time (OAT)
OAT is mandated by TEA & included in Humble ISD internal audit process
Each campus MUST:
Select an OAT for the entire school year
Campus Attendance Specialist
run reports and document OAT daily
Campus Administrators
monitor & ensure teacher compliance

4. Discipline Referrals Elementary campuses have a CHOICE!
Teachers may use the Humble ISD Elementary Discipline Referral Form for reporting all offenses (incidents) OR
Teachers may track Classroom Issues and report Conduct Referrals through TAC

5. Discipline Referral Forms (old way)
Teacher finds referral form in the tools menu in TAC or Data Quality website (or saved on desktop)
Teacher fills out form, saves, and s to administrator for processing
Administrator prints form, decides incident & action codes, enters all information on the form and into eSchool
Administrator communicates actions to teacher

6. Discipline Referrals in TAC (new way)
Teacher enters Classroom Issues and/or Behavior Referrals in TAC
Administrator views each Behavior Referral in eSchool
Resolve Referral (done)
Return Referral (needs corrections by teacher)
Escalate Referral to Incident (and finish coding the incident in eSchool)
Teacher views Administrator Actions in TAC

7. Which method is your campus doing?
Please with your choice (or combination) by August 9 so we can complete setups.

8. Discipline Entry Training Information
Training is required for NEW personnel
discipline data entry clerks
administrators who enter discipline data into eSchool
Dates: August 7 or 15 (AM or PM)
sign up ASAP - sessions fill quickly
Make-up session: August 29 (AM or PM)
Training includes use of district forms, data entry in eSchool, general discipline rules, and understanding Certify reports for discipline data

9. What is a PEIMS Discipline Record?
a record that is required for each disciplinary action which results in the student’s removal from regular classroom
reported at end of each school year
a single student can have multiple records throughout school year if removed from classroom more than once for discipline purposes

10. What actions trigger a PEIMS discipline record?
ISS - In School Suspension
OSS - Out of School Suspension
DAEP - Discipline Alternative Education Program
Highpoint
Expulsion - JJAEP

11. Out of School Suspension (OSS)
Student may be assigned maximum of 3 days of OSS per incident - NO EXCEPTIONS!
OSS for a partial day (even if only one period) is considered one of the 3 total allowable OSS days
Know your campus Official Attendance Time when suspending students from school for partial days
student at school at O.A.T. = present for day
student suspended prior to O.A.T. = not present for day

12. Out of School Suspension (Cont.)
Grades EE-2nd grade may not receive an OSS behavior action code unless they are being disciplined for the following reasons
Reason Codes: 04,05,11,12,13,14,27,28,29,30,31, or 32 (major offenses)

13. Incident Numbers
State Discipline Incident Numbers - generated by eSchool when an incident is entered for a student
Always link all offenders involved in one discipline event to the SAME incident number!
Each offender under one incident can have the same or different types of actions assigned and for the same or different lengths
Incident reason code must be the same for all offenders tied to one incident

14. Multiple Offenses During One Event
If more than one offense occurs during the same discipline event, only report the most serious offense in eSchool
Use the incident description/comments field in eSchool to document the other offenses that occurred

15. Discipline Coding Decisions
Campus administrator MUST determine correct coding for discipline incidents & actions

16. Verification of Discipline Data
Certify reports are for verification of data; necessary changes in eSchool should be made in a timely manner
Campus principal:
list of staff members to receive weekly PEIMS Discipline Data Scorecard from Certify (AP’s, Principal, Secretaries, etc.) by August 9 to

17. Importance of Discipline Data Accuracy
Bad data presents an invalid image of the district’s discipline management
Safe Schools Report
Incident reason codes included for each campus:
11-14, 16-19, 29-32, 36-37, 46-48
Must report each incident using correct incident code

18. Importance of Discipline Data Accuracy (cont’d)
TEA monitors district’s discipline data for anomalies through PBM Discipline Data Validation Process
9 indicators for discipline data validation:
1. Length of OSS >3 days per incident
2. Length of ISS
3. Unauthorized Expulsion of students >10 yrs
4. Unauthorized Expulsion of students <10 yrs
5. Unauthorized DAEP of student <6 yrs
6. High # of discretionary DAEP placements
7. African American discretionary DAEP placements
8. Hispanic discretionary DAEP placements
9. No mandatory expellable incidents for multiple years

19. Teacher Referral Example

20. Referral Completion

21. How do you know which Incident Code and Action Code to use?

22. Admin version of SCOC

23. Newly Added Discipline Code
21CYB – Cyberbullying

24. PEIMS Discipline Appendix E

25. App. E Code Definitions

26. App. E Decision Chart

27. Important Discipline Reminders
Link incidents with multiple offenders
OSS max 3 days
Update Actual # of days served for ISS and DAEP
Use Admin version of SCOC and PEIMS Discipline Appendix E to determine the correct incident code
Use PEIMS Discipline Appendix E to assist with action decisions

28. Upcoming DQ Training
July 30 - NEW registrars July 31 – Returning registrars Aug 1 or 6 – Elementary Attendance Aug 7 or 8 – Campus TAC Contact Aug 7, 15 or 29 – Discipline Entry

29. We still have . . . eSchoolPlus Admin Mobile App
view student demographic info on the go
District Passkey: 4UJ-B1J-VAS
eSchoolPlus Family App
better viewing for HAC

30. Annual Update Opens July 30th
Parents complete AU through HAC for EVERY student
Verify residency at camp

31. Questions???