1. Cohort Implementation Process
Congratulations!
The college has approved a new cohort/learning community.
STOP!
Identify program lead
Program lead is responsible for maintaining cohort list, and ensuring courses
and registration are
scheduled properly.
Has a program lead been identified to coordinate the operational components? NO
YES
Meet with Enrollment Services Dean, who will create an 8-character code for banner screen and provide training
Is there a curricular component?
Will student support be needed?
Do other similar programs exist on campus?
Will students need to be identified for program?
Meet with Academic Scheduling Coordinator
Meet with Student and Academic Support
Meet with other program coordinators/leads to discuss processes and practices
Meet with Marketing & Public Relations Director
Meet with course division Dean(s) and Administrative Assistant to apply program identifier (and close course if not limited to program students)
Meet with
College Researcher (evaluation)
E. Kuo
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2. Cohort Registration Process
If there are courses attached to the cohort or learning community program…
Division must build course(s) with appropriate section identifiers
*If a cohort has to enroll in multiple divisions,
the Deans of these divisions must be consulted for coordination.
Is the course(s) designed for the cohort ONLY?
YES NO
Notify A&R to confirm cohort code and the designated course(s)
Program lead must identify students through banner (SGASADD) cohort fields
Students can register for class(es) because they have cohort clearance
Course must be closed until registration (date determined by program)
Program arranges registration for students
Program notifies A&R when class(es) should open
Students register as a group – at orientation or in class (A&R can provide support)
FALL: During program orientation
WINTER and SPRING: Set aside (class) time; reserve computers
After course(s) enrollment is completed, program lead must identify students through banner (SGASADD) cohort fields for evaluation purposes
Repeat for each quarter
where there are
designated courses
E. Kuo
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