1. Hitchhiker’s Guide
Hitchhiker’s Guide to
Microsoft Outlook 2003

2. Welcome
We hope this will become a "Power Users Group" for Microsoft Outlook 2003.
Our plan is to offer monthly workshops on various aspects of this program.
Participants are encouraged to attend as often as they can and to submit questions or suggestions for topics to cover.

3. Learning Style Striving for a better way to present the material
We will show a number of slides per topic
Switch to Real-time Outlook to make sure everyone is on the same page
Then, go back to another topic for some slides
Ask questions, if you have them, in between topics

4. Hitchhiker’s Summary Guide
Today's focus will be on using and managing the Outlook Calendar in conjunction with:
Customizing Views
Appointments
Reminders
Tasks
Using Labels or create your own
Using color coding
Using Categories or create your own
Flags

5. The Outlook Calendar as a Scheduling Tool
What does your calendar look like and is it working for you?

6. Customizing Views Tools > Options
The Options dialog box provides access to most of the customization options for Outlook
They are organized by categories & subcategories within the tabs

7. Customizing Calendar Options

8. Customizing Planner Options

9. Resizing Navigation Pane buttons
Horizontal Splitter Bar
Navigation Pane

10. Calendar Work Week View

11. Navigation Pane Options

12. Hitchhiker’s Summary Guide
Today's focus will be on using and managing the Outlook Calendar in conjunction with:
Customizing Views
Appointments
Reminders
Tasks
Using Labels or create your own
Using color coding
Using Categories or create your own
Flags

13. Appointments
In Calendar view, easily create new appointments by clicking on New
Or go to Actions > New Appointment
You can also create an appointment by dragging an from your Inbox in the Folder List view

14. Calendar and Folder List View
With the Calendar showing, use the Navigation Pane to click on Folder List

15. Recurring Appointments

16. Moving Appointments when others are involved...
When you have an appointment where others are involved, and you move that appointment from one date to another, you will get the above dialog box.
Moving Appointments when others are involved...

17. Send Updated Appointment

18. Adding Contacts to Appointments

19. Editing the Notes space

20. Scheduling Appointments

21. Hitchhiker’s Summary Guide
Today's focus will be on using and managing the Outlook Calendar in conjunction with:
Customizing Views
Appointments
Reminders
Tasks
Using Labels or create your own
Using color coding
Using Categories or create your own
Flags

22. Reminders

23. Dismiss All - Open Item - Dismiss - Snooze
Reminders Options
Dismiss All - Open Item - Dismiss - Snooze

24. Reminder Sound

25. Hitchhiker’s Summary Guide
Today's focus will be on using and managing the Outlook Calendar in conjunction with:
Customizing Views
Appointments
Reminders
Tasks
Using Labels or create your own
Using color coding
Using Categories or create your own
Flags

26. Assigning Tasks

27. Tasks

28. Task Views
Simple List View

29. Tasks Views
Category List View

30. Hitchhiker’s Summary Guide
Today's focus will be on using and managing the Outlook Calendar in conjunction with:
Customizing Views
Appointments
Reminders
Tasks
Using Labels or create your own
Using color coding
Using Categories or create your own
Flags

31. Right-click any appointment...
Editing Labels
Right-click any appointment...

32. Labels in Calendar View
Select any appointment...
Then, go to Calendar Coloring

33. Edit your Calendar Labels
Default Labels
Edited Labels

34. Hitchhiker’s Summary Guide
Today's focus will be on using and managing the Outlook Calendar in conjunction with:
Customizing Views
Appointments
Reminders
Tasks
Using Labels or create your own
Using color coding
Using Categories or create your own
Flags

35. Right-click on an e-mail, under the Flag Field
Color Coding s
Right-click on an , under the Flag Field

36. Color Coding e-mails Color coding is also assigning a flag
Use your own priority system for colors
Check mark a flag complete
Add a reminder
Clear a flag

37. Calendar Coloring

38. Hitchhiker’s Summary Guide
Today's focus will be on using and managing the Outlook Calendar in conjunction with:
Customizing Views
Appointments
Reminders
Tasks
Using Labels or create your own
Using color coding
Using Categories or create your own
Flags

39. Categories

40. Categories List
When you click on Categories, this dialog box comes up where you
can search the list for an appropriate Category or make your own.

41. Categories in Calendar View
Right-click any item to see what Categories it belongs to...

42. Hitchhiker’s Summary Guide
Today's focus will be on using and managing the Outlook Calendar in conjunction with:
Customizing Views
Appointments
Reminders
Tasks
Using Labels or create your own
Using color coding
Using Categories or create your own
Flags

43. Flags Reminder for New Mail

44. Enter any message you like in the Flag to: field
Adding a Flag
Enter any message you like in the Flag to: field

45. Reminder a part of the e-mail

46. Thank you for coming today!
Please consider ideas for future topics
Spread the word
Be organized