1. School Data & Test Coordinators
Data-Driven Decision Making Inquiry Cycle
February 5, 2019 Meeting
Gerri M. Marshall, Ed. D.
2018

2. SDTC Meeting Norms Respect time and others Remain solution-focused
It’s winter stipend time
Complete DeSSA trainings:
Security
Smarter Interim
ELA/Math Smarter Test Admin 24246
Sci/SS Pearson Test Admin 27306
Enter stipend amount into DSC
Get PAID
Respect time and others
Remain solution-focused
Respect confidentiality
Meeting norm accountability: Silent hand signal to correct a problem
2018

3. Participation, Trainings
General Updates
Participation, Trainings

4. Interim Assessment Blocks: AIRWAYS

5. Participation Last 2 weeks of window: 2019 ELA/Math for make ups
Next year include Sci/SS
New Students- not if entry date is in last two weeks of the window (check DELSIS, check with office)
Participation plan if below 95%
So if falling there do Sci/SS earlier this year (high school especially)
DOE Guidelines shared in October, available at DOE’s website
ACCESS added to Participation policy
Social Studies added to Administration policy
Exemptions (handout, also on STC intranet page)
Procedure FAX with cover

7. Trainings

9. New Staff, Procedures, Signed Verification after School Training
Test Security
New Staff, Procedures, Signed Verification after School Training

11. Red Clay Test Security
Red Clay DeSSA Test Administration and Security Guidelines and Procedures
Part of School Training (copies provided)
Directions for Administering
Copies provided
Cell phone policy
School newsletter and Automated Calling system
Sample Provided
Shredding bins
Share print out of accommodations/designated supports with TAs
Check conditions day of testing

12. Red Clay Test Security
Improprieties & Irregularities (reopen, reset, grace period extension, segment permeability)
TA tells STC (if accom/desig supports need to be correct school does that)
STC submits district google form which notifies DTC
STC collects and s statements from TA and student(s), if applicable
DTC submits KACE (DOE Help Desk Ticket)
Breach
Call office
If Gerri out of office, send her an to call you. Provide contact number.

13. Red Clay Test Security
Following Slides provided in case school wants to use them in their training (repeated from October’s test coord meeting)

14. Red Clay Test Security
Red Clay DeSSA Guidelines and Procedures (printed copies, available on intranet
NEW- Each school is required to have each person receiving school training sign verification
STC or Administartor assigned to testing must scan the signed verification to Gerri Marshall, indicating all test administrators have been trained
DUE April 1, 2019

15. Secure Testing Environment
Provide visual barriers or adequate spacing between students
Ensure no student can be distracted by another’s test
Generally considered to be about 4 feet between each student
Student seating in rows
Comfortable writing/working surface

16. Secure Testing Environment
For all DeSSA assessments …
General rule is no instructional materials, for any content area, during testing (even for content areas outside of the area being tested)
Encouraging materials may remain posted
To prevent misinterpretation of what is “encouraging,” DOE recommends removing everything.  
However, if a school wishes to have encouraging posters, the examples below would be acceptable.  
poster of classroom expectations or the school pledge
a welcome sign near the door
“mindfulness” posters

17. Student Coaching
Providing a student with any type of assistance that may affect how a student responds
Includes both verbal and nonverbal cues
Examples:
Interpreting, explaining, or paraphrasing the test items or prompts
Asking students to re-consider a particular response
Leading students through instructional strategies
Requiring students to show their work

18. Personally Identifiable Information (PII)
Security begins with protecting a student’s unique identify information, known as PII.
School personnel may not share or transfer PII with anyone by , in any electronic device, or in any other documents, either internally or to outside agencies. This includes sending a student’s state ID code through .
Test administrators may not share a student’s accommodations or PII on a screen in a classroom visible to other testing students.
These actions are test security incidents reportable to the Department of Education.

19. Sharing DeSSA Scores with Students
No student scores should be written down or posted (such as in Home Access or Schoology).
No data should be printed and shared with the public.
Scores should only be shared verbally since the scores are embargoed and considered preliminary until mid-August.
Educators may use the following language to VERBALLY share DeSSA scores with students: Congratulations your preliminary test results show you (met your goal, scored a 3 or 4). Your final scores will be mailed to you this summer. We are proud of you.
Districts may create their own policy to embody the above language or further restrict the sharing of scores.

20. Testing Sign

21. Test Process/Procdures/Security Issues
Test Administrators should:
Contact Test Coordinator or Building Administrator
Provide a written statement about what happened ( is fine)
If an interview is needed, test administrators will be notified
DOE’s Test Security Manual

22. Test ITEM issues
Use IF you have a concern about the functionality or content of a test question.
Your STC will get this information to the test vendor.
These are not for student level issues or for issues the district or state needs to act upon.

23. Accommodations & designated supports
RC Procedures, Unique Accom, Printing individual accom/designated supports from TIDE

24. Reminder of Procedures
English Learners
General Education Students receiving support (RTI, PST)
Human Interpreters

25. Unique Accommodations
Scribe- broken bone
Grade 3 charts
Medical monitors (see next page)

26. Medical Technologies-Unique

27. Print Student Accom/ Designated Supports ELA/Math TIDE

28. STC REsponsibilities
Checklist: Test Coord Readiness, Test Administrator Readiness, Testing location Readiness

30. PAN Preview TA check to see if need Pearson in IMS (request)
No Spanish TTS in Pearson so may need translators
Gerri note to show approval form Appendix:
Requirements form Appendix E: that Back to Basic submits to EL Office
Support Staff Security Training provided to Back to Basics
Ask for a copy of their signed security form
Make sure a DE certified, security-trained staff member is with the interpreter at all times

32. New Test Coords