1. EUPAN HANDBOOK

2. EUPAN Handbook Finnish
Presidency
Brought up the issue and related to the updating of the IPSG handbook proposed that the handbook should be updated so that it would cover the whole EUPAN Network
Guidelines for the work within one group
Principles of co-operation between the different working areas and different levels of the Network
The role of the Troika work
Practical information concerning the whole Network, such as administration of CIRCA
The co-operation between the EUPAN and the relevant partners outside the Network

3. EUPAN Handbook The EUPAN handbook draft presented by the Portuguese
Presidency took into account
The handbook draft presented by Finland
Several documents from previous presidencies available on CIRCA
The contributions from the Working Groups delegates and EC

4. EUPAN Handbook What is a «Handbook»?
Concise manual or reference book providing specific information or instructions
Why a Handbook?
Lack of coordination and co-operation between the WGs
Lack of knowledge management in the Network
Need to integrate the new EU Member States
Need of basic organisational and proceeding guidelines
What are the objectives of the Handbook?
To work as an information bank for new individuals joining the network and its meetings
To promote information sharing and horizontal co-ordination and co-operation inside the network as well as strengthening the effectiveness of the co-operation in the EUPAN network
To share a common vision of knowledge management inside the network
To promote good practice and continuous development of working methods
To provide information of the network to outside co-operative and interested partners.

5. EUPAN Handbook Handbook Introduction What is the EUPAN Handbook?
Why the Handbook?
How to maintain the Handbook updated?
How to make the Handbook visible?

6. EUPAN Handbook
What is the EUPAN Handbook?
This handbook is a concise manual, intended to be a guideline book that provides specific information concerning EUPAN functioning.
It describes the EUPAN mission, structure, and standard procedures as recommendations for the different fora of the Network.

7. How to maintain the Handbook updated?
EUPAN Handbook
How to maintain the Handbook updated?
This handbook is not intended to be a static document.
It is crucial for its permanent usefulness that the Presidencies update the information when deemed necessary, in light of Network developments.

8. How to make the Handbook visible?
EUPAN Handbook
How to make the Handbook visible?
The Handbook should be available in CIRCA and on the EUPAN Website.
Furthermore, each Member State should make it available on their national websites.

9. EUPAN Handbook Handbook Table of contents
I. EUPAN – General information about EUPAN
Definition
History
Organisation
Mission
Vision
Network

10. EUPAN Handbook EUPAN Definition
EUPAN is an informal network of the Directors General responsible for Public Administration in the Member States of the European Union, the European Commission and observer countries.
The informal structure of the Network is steered by the Ministers responsible for Public Ad-ministration.

11. EUPAN Handbook EUPAN Mission
To improve the performance, competitiveness and quality of European public administrations by developing new tools and methods based on the exchange of views, experiences and good practices among EU Member States, the European Commission and observer countries, in the field of central public administration.

12. EUPAN Handbook EUPAN Structure
Network Structure and the two Groups (DISPA and DEBR) that work in co-operation with EUPAN:
Ministers
Directors-General
HRWG
IPSG
DISPA
E-GOV
DEBR
DG Troika
NCP
Troika
Secretariat
CAF

13. EUPAN Handbook Handbook Table of contents
II. The Role of the Different Actors
Ministers
Directors-Generals
Presidency
European Commission
Troika (DG Troika/Troika Secretariat)
Working Groups
Sub-groups
Ad hoc groups/Task forces
Learning teams
Delegates

14. EUPAN Handbook Handbook Table of contents III. The Working Groups HRWG
IPSG
E-GOV
Co-operation with other groups

15. EUPAN Handbook Handbook Table of contents
IV. Setting targets and reporting results
Ministers Resolutions
Directors-General Resolutions
Troika Recommendations
Medium-Term Programme
Work Programme
Agenda
Meeting Minutes
Results report
Evaluation results

16. EUPAN Handbook Handbook Table of contents Meetings periodicity
V. Directors-General meetings guidelines
Meetings periodicity
Chairmanship
Venue
Coordination and logistical issues
Preparation of documents
Language regime
Expenses
VI. Working groups meetings guidelines
Before the meeting
During the meeting
After the meeting

17. EUPAN Handbook Handbook Table of contents
VII. Knowledge management, working methods and tools
Co-operation within the WGs
Co-operation between WGs
Working methods for sharing knowledge
Tools for sharing knowledge
Continuous improvement
VIII. Visibility of the network, products and accessibility
EUPAN Website
Newsletter
Conferences and events
Studies
Frameworks
Guidelines

18. EUPAN Handbook Learning Teams
Temporary LTs can be set within each WG or within EUPAN, on the basis of particular common interests of some members, with the objective to produce outputs to share within the WGs.
The LTs work has to be connected to WGs/EUPAN mission, as well as the MTP in course.
The role of the presidencies is strictly to approve the creation of each LT, oversee the work developed and collect the results of the LT working plan. Is responsibility is only to facilitate the work, not to finance or to assume the direct coordination of the LT

19. EUPAN Handbook Learning Teams Main advantages of the LTs
Aligning the WGs activity to the Member States needs and expectations (volunteer basis).
Covering more themes in the MTP which increases the WGs results.
Sharing practices and findings among MS in a more deep way.
Working on specific themes which don’t have the necessary consensus of the WGs to be a common project.

25. EUPAN Handbook Newsletter
The country that holds the Presidency is responsible for producing the newsletter with the contributions of the WG members.
There are two newsletters per year and the updated version should be available no later than one month after the end of the Presidency.
The newsletter goal is to inform citizens and public administration what the Network is doing, what is new and where to find the information to learn more about it.

26. EUPAN Handbook Annexes OVERVIEW OF MTP MAIN TOPICS SINCE 2002
LIST OF SOURCES
CONTACT LIST
4. BRIEF MANUAL FOR THE CIRCA MANAGEMENT