1. Digital Stewardship Curriculum
Why Digitize?
Digital Stewardship Curriculum
Seems basic but we need to answer this question before we can draft a digitization purpose statement, and later a digitization policy...

2. We Created this chart to represent your digital content policies - your other statements and policies are very important groundwork for these (and will work together), but digital content needs special consideration.
-Institutional level - have more than just you involved, come up with the directions you want to go in, big goals for your digital projects
-Policy level - something that you create, working with others, informed by the goals and plans (the D policy and DP policy work together - you need both to ensure creation and long term preservation) they feed into each other
Project level - make sure they fit in with what you created at the policy level
In our main lifecycle...

3. Where digitization happens: different steps of digitization happen THROUGHOUT ALL parts of the digital stewardship lifecycle. The end goal is access (Share it), but you may create digital files in Get It, manage and make sure files are up to standards in Check It, make sure files are securely stored and created with digital preservation in mind in Save It. These four areas will work together at different times in your digitization projects.

4. Why Digitize?
WHY do you need to/want to digitize materials in your department/organization?
List the main reasons you want to digitize materials
Opportunities
What can you do with digital materials that you can’t with analog/physical materials?
Challenges
What steps need to be taken, or what might impede digitization? (resources, planning documents, staff, etc.)
15 minutes in groups of 3-4
WHY digitize?
LIST reasons
Then list
Opportunities
Challenges

5. Reasons for Digitization
Increase access to your collections within your tribal values
Enhance descriptions
Reunite collections, information, narratives
Preservation for long term
Discuss with others in your department or institution. This is a great activity to have a meeting about – sit down with a pen and paper and MAP out why you want to digitize, and what the pros and cons are, and from there find priorities.

6. Digitization Decision Making (first steps)
Decide and DEFINE priorities
Based on:
Collections (current and/or future)
Collections policy (overall)
Cultural values
EXAMINE Resources and list (current)
Human
Technical
Infrastructure
* list aspirational resources
FIRST step: Priorities -- selection
NEXT: examine Resources--make a list

7. Digitization Decision Making
Define Outcomes
What will be produced?
What will be gained? (knowledge, collections, etc)
Define Benefits
Institutional
Community-based
Educational
Next:
DEFINE OUTCOMES
Produced
What will be gained?
And then from there...
DEFINE BENEFITS from this work in terms of
Institution
Community
Education

8. Discussion
Share one digitization project that you would like to start in the next year.
Why is it on your list of priorities?
What are some challenges to overcome?
What would be the outcomes?
What would be some benefits?
PAIR and SHARE with someone NOT in your ORG.

9. Digitization statements and policy
Digitization purpose statement
stems from your why digitize list and your mission statements
General statement of value and need
Digitization policy
Specific to digitization for your department
guides all steps and procedures (get, check, save, share)
Purpose statement -- general statement of value and need
Goes to POLICY - - Check It Module