1. Leadership Training Extended Unit 1: Base Camps

2. 1.1 – Base Camp Basics What is a Base Camp?
How does it differ from a single day walk?
More than one day
Accommodation to consider
Transportation to consider
Finances to consider
Maybe use a team to organise the event
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

3. 1.2 – Getting Started Where are you going to go?
When are you going to go?
How are you going to get there?
Where are you going to stay?
How long are you going to stay there?
How many people do you want to take?
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

4. 1.3 – Walks Program Research your chosen area for walks
How many walks per day?
Up to 20 walkers – 1 walk per day
20 to 30 walkers – 2 walks per day
More than 30 walkers – 3+ walks
If more than 1 walk per day choose a variety of walk grades
How many walk leaders will you have?
Do you want rest days?
Prepare more walks than you will need
Prepare the usual walk notes and maps for each walk
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

5. 1.4 – Accommodation Caravan Parks are the simplest option
Walkers can make their own bookings for cabins, tent or caravan sites
Other options include:
Camping only:
Are bookings required and who will make them?
What are the costs?
Availability of water and toilet facilities
Do all the walkers have tents?
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

6. Other options include: Group accommodation:
Can be catered or self-catered
A group booking or individual bookings?
What are the costs and how can payment be made?
Room configurations, allocations and linen requirements may need to be determined
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

7. Using walker’s own cars: Normal club rules should apply
1.5 – Transportation
Using walker’s own cars:
Normal club rules should apply
Using aeroplanes:
Research and then recommend flight options
For onward travel:
Use public transport
Or hire minibuses
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

8. 1.6 – Pre-departure Information
Prepare information sheets:
Details of transport
Note any special items such as fruit fly quarantine areas or limited petrol availability
Details of accommodation:
List what needs to be taken
List what is provided
Program of walks
Lists of participants with next of kin and car registration numbers
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

9. With arranged accommodation:
1.7 – During the Base Camp
Arrival Day:
With arranged accommodation:
Assist walkers to find everything
Roster housekeeping tasks
Check that everyone has arrived:
Group meeting (Happy Hour):
Welcome and answer questions
Arrange next day’s walks
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

10. Group meeting (Happy Hour):
1.7 – During the Base Camp
Each Evening:
Group meeting (Happy Hour):
Discuss that day’s walks
Arrange next day’s walks
Post-dinner activity
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

11. Group meeting (Happy Hour):
1.7 – During the Base Camp
On your Last Evening:
Group meeting (Happy Hour):
Discuss departure arrangements
If in arranged accommodation set out roster for final cleaning tasks
Possibly all go out to dinner at local pub
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

12. On your Departure Morning: For arranged accommodation:
1.7 – During the Base Camp
On your Departure Morning:
For arranged accommodation:
Check cleaning tasks are done
Check everyone has left complete with their gear
Complete any locking up
Be the last to leave
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

13. Liaison with local authorities: Local National Parks:
1.8 – Administration
Liaison with local authorities:
Local National Parks:
Check Parks web site for track closures
Contact local Park rangers about permits and number restrictions
Local police:
If you have a large group, let the police know that you will be walking in the area
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp

14. For group bookings or payments: Use your club’s rules
1.9 – Finance
For group bookings or payments:
Use your club’s rules
Ask for a deposit
Set date for final payment
Set rules for the return of a deposit
Keep accurate paperwork
BWV Walk Leader Training Extended Unit 1 – Conducting a Base camp