1. Derby Chamber of Commerce – Public Procurement Seminar

2. Contact Details
Denise China – Head of Category Management Phone: Anna Salt – Senior Category Manager – Professional Services Phone:

3. University of Derby - Procurement
Top 30 University
TEF Gold Teaching Excellence
Campuses:
Derby - Kedleston Road, Markeaton Street, Britannia Mill & One Friar Gate Square
Buxton & Leek - Devonshire Dome, Oaklands Manor
Chesterfield
Over 20,000 Students
Annual procurement spend is in the region of £59million

4. University of Derby - Procurement
Wide range of goods and services is required – from physiotherapists and ground penetrating radar (!) to cleaning, catering and printing
New developments in Procurement at UoD:
Oracle Cloud
Category Management - the main aim behind category management is to aggregate the internal demand and achieve economies of scale by contracting the best suppliers at the lowest price.  In its best form, it involves an active category manager to roll out category plans, strategic sourcing and supplier management initiatives. IT
Facilities Management
Professional Services
Business Services
Regulatory bodies – EU, UK procurement law & Public Sector – why we do what we do
What about Brexit – currently applying to have GPA status – continue to access European and world-wide trade.

5. Common misconceptions about tendering

6. Common Misconceptions
Tenders are not suitable for SMEs – too many documents, lengthy processes, requirements are too large – small suppliers can’t resource all of the work
Only interested in large, national companies
Have already got someone in mind for the work - fixed
Lowest price is the most important thing

7. Opportunities to work with us

8. NEUPC – Delta - https://www.delta-esourcing.com/
Contracts Finder -
OJEU -
After 1st Nov, will be using Oracle Cloud although not for eTendering straight away –
– Supplier Zone
£2.3million spend with organisations in the East Midlands which correlates to 1344 purchase orders in the last year.
Derbyshire companies 1,402 purchase orders
133 SMEs in Derbyshire
£165, of which £92, was with sole traders, small, micro or charity organisations

9. What makes a winning tender?

10. HINTS AND TIPS…
First point of call should be the instructions document – and keep referring back to it
Includes key timescales for the project
Gives information about how the evaluation will be undertaken
Provides the weightings of the different elements of the tender (i.e. shows you where to concentrate your efforts)
Read the specification and supporting documents thoroughly – make sure you can meet the requirements, in particular the pass/fail requirements
Don’t change the format of the documents!
Answer the questions that are asked – in full! By missing bits out, marks will be lost
For example if a question asks you to include XXX in your response, make sure you do
Ensure your response is related to the University – don’t just copy and paste
Ask questions if there is anything unclear – before the return date via the system
Upload your response in plenty of time – don’t leave it to the last minute!
Respond in detail to any clarification that is requested
Don’t chase us too soon

11. Thank you for your time today