1. MetaVista Consulting Group
April 8, 2019
MetaVista Consulting Group Establishing a Project Management Office August 25, 2010
4/8/2019

2. MetaVista Consulting Group
April 8, 2019
Background
United States Navy
Cryptologic Technician
Submariner
Federal Government Contractor
Fortran Programmer (Air Force)
State of California Employee
Programmer; Database Administrator; System and Network Implementation & Support
Manager Maintenance & Operations
IT & Business Management Consultant
Strategic Planning; Organizational Change Management (OCM); Project Management
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3. MetaVista Consulting Group
April 8, 2019
Agenda
Establishing a PMO
PMO Services
Organizational Considerations
Additional Discussion
4/8/2019

4. MetaVista Consulting Group
April 8, 2019
Project Management
“Project management has been called the accidental profession.”
Thomas R. Block & J. Davidson Frame
The Project Office
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5. Project Management Office (PMO)
MetaVista Consulting Group
April 8, 2019
Project Management Office (PMO)
“The Project Management Office (PMO) in a business or professional enterprise is the department or group that defines and maintains the standards of process, generally related to project management, within the organization. The PMO strives to standardize and introduce economies of repetition in the execution of projects. The PMO is the source of documentation, guidance and metrics on the practice of project management and execution. ”
Wikipedia
4/8/2019

6. MetaVista Consulting Group
April 8, 2019
Establishing a PMO
Single large-scale & pervasive project
Project portfolio management
Organizational silos
Organization Mission & Vision
(Business Drivers)
Establishing standards
Economies of scale
Improving productivity
Increased executive oversight
Improve status reporting
Operational Issues
(Business Objectives)
On Time… On Budget… Meets or exceeds requirements…
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7. 6 Box Diagnosis (Marvin R. Weisbord)
MetaVista Consulting Group
April 8, 2019
6 Box Diagnosis (Marvin R. Weisbord)
Purpose – Clear or Confused? Level of Agreement?
Structure – Enables or Impedes? Empowering or Frustrating?
Relationships – Interdependent people or units? Built in conflict?
Rewards – How well do rewards help drive behavior? Sanctions for harmful behavior?
Leadership – Communicate purpose? Resolve conflict? Reward behavior?
Helpful Mechanisms – Formal policies, procedures, etc.? Help or barrier? Traditional formal and informal processes?
All – In order to be successful, what needs to change?
4/8/2019

8. MetaVista Consulting Group
April 8, 2019
PMO Services
Project Managers
PM Consulting & Mentoring
PM Training
PM Standards & Methods
PM Administrative Support
4/8/2019

9. PM Administrative Support & PM Standards & Methods
MetaVista Consulting Group
April 8, 2019
PM Administrative Support & PM Standards & Methods
Administrative Support
Schedule
Time Sheet
Reports
Visibility Room
Archiving
Project Workbook
Software Operations
Standards & Methods
Bid-Preparation
Bid/Project Selection
PM Methodology
PM Plans Templates
WBS Construction
Change Control
Issue Management
Risk Assessment
Status Reports
Software Standards
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10. Critical Thinking v. Process Rigor
MetaVista Consulting Group
April 8, 2019
Critical Thinking v. Process Rigor
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11. PM Training & PM Consulting and Mentoring
MetaVista Consulting Group
April 8, 2019
PM Training & PM Consulting and Mentoring
Training
Types
Sponsors & Stakeholders
Project Managers
Business Analysis
Software
Certification
Delivery
In-house or vendor
PM Maturity
Just-In-Time
Consulting and Mentoring
Proposal & RFP Support
Selection Support
Peer Reviews
Audits
Recovery
Senior Management Sponsorship Support
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12. MetaVista Consulting Group
April 8, 2019
Project Managers
Define Roles & Responsibilities
Define duties & reporting
Clarify & define authority
Relationship with Business Analyst, Business Owner, Vendor, etc.
Personnel Requirements
Identify required skills
Define candidate review & selection process
Timing of placement
Periodic assessments
Career development
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13. Organizational Considerations
MetaVista Consulting Group
April 8, 2019
Organizational Considerations
Executive Sponsor
Placement in the organization
PMO Manager
PMO Objective & Lifespan
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14. External Changes versus Internal Human Response
MetaVista Consulting Group
April 8, 2019
External Changes versus Internal Human Response
Situational
External
Focused on the outcome
External Changes
Psychological & emotional
Internal
Focused on endings
Internal Human Response
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15. Intentional versus Imposed Change
MetaVista Consulting Group
April 8, 2019
Intentional versus Imposed Change
For those who make the decisions, Intentional Change:
For those required to implement the decisions, Imposed Change:
Is a conscious decision
Is a decision without choice
Is anticipated
Is unexpected
Is gradual
Is sudden
Is incremental
Is dramatic (lightening bolt)
Is paced
Is rapid (out of control)
Solves problems
Creates problems
Provides new opportunities
Disrupts routines
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16. MetaVista Consulting Group
April 8, 2019
Discussion
4/8/2019