1. Federal Real Property Asset Management Initiative
4/7/2019
2005 TWN Workshop

2. EO 13327
EO 13327
Promoted efficient and economical use of the Federal government’s real property assets
Created Federal Real Property Council (FRPC) and the Senior Real Property Officer (SRPO) position
Directed SRPO’s to develop and implement an agency asset management planning process/agency asset management plan (PBS lead role)
Directed development of performance measures
Directed establishment of a governmentwide real property inventory database to achieve savings (OGP lead role)
Note: OGP and PBS working jointly to implement EO through ongoing support to the FRPC, Committee meetings, and working group assignments.
4/7/2019
2005 TWN Workshop

3. FRPC Guiding Principles
Support agency missions and strategic goals
Use public and commercial benchmarks and best practices
Employ life-cycle cost-benefit analysis
Promote full and appropriate utilization
Dispose of unneeded assets
Provide appropriate levels of investment
Accurately inventory and describe all assets
Employ balanced performance measures
Advance customer satisfaction
Provide safe, secure and healthy workplaces
4/7/2019
2005 TWN Workshop

4. FRPC Committees
Asset Management – chaired by the General Services Administration
Inventory – chaired by the Department of Defense
Systems – chaired by the Department of Agriculture
Performance Measures – chaired by the National Aeronautics and Space Administration
4/7/2019
2005 TWN Workshop

5. FRPC Accomplishments Asset Management
Developed asset management guiding principles
Developed a template for an asset business plan
Developed an asset business plan shelf document
Inventory
Formulated management objectives and derived 23 data elements
Performance Measures
Established 4 performance measures to be used in conjunction with a disposition algorithm
Systems
Established data and other IT standards for the federal real property inventory database
4/7/2019
2005 TWN Workshop

6. Inventory Data Elements
Real Property Type
Real Property Use
Legal Interest
Status
Historical Status
Reporting Agency
Using Organization
Size
Utilization
Value
Condition Index
Mission Dependency
Annual Operating and Maintenance Costs
Main Location
Real Property Unique Identifier
City
State
County
Country
Congressional District
Zip Code
Installation and Sub-Installation Identifier
Restrictions
4/7/2019
2005 TWN Workshop

7. “First Tier” Performance Measures
Utilization
Condition Index
Mission Dependency
Annual Operating and Maintenance Costs
4/7/2019
2005 TWN Workshop

8. FY 2005 Inventory Report (Modified FRPP)
Capture data at the constructed asset level
Accept data from agencies more than annually
Run a disposition algorithm, under development by the FRPC, using the 23 data elements
Provide an automated low-cost data interface to the agencies and a web interface for entering data for agencies with small asset inventories
Maintain ability to store historic data from initial FRPC submission
Allow agency staff (end user) to run queries and create custom reports
Run quality assurance checks on data received
4/7/2019
2005 TWN Workshop

9. FY 2006 Inventory Report Integrate the performance measures
Run enhanced standardized reports for performance measures information, including agency comparisons and progress against government-wide targets
Maintain in the system historical data on assets after disposal is completed
Add edit/validation on data received from agencies at a level TBD
Expand database to capture additional data elements as directed by the FRPC
4/7/2019
2005 TWN Workshop

10. FRPC Future Developments
Asset Management
Develop a FRPC communications and website strategy
Develop a legislative reform initiative
Inventory
Continue to define the 23 data elements
Assess agencies to determine their ability to submit data for FY 2006 report – “stress test”
Performance Measures
Develop additional measures for FY 2006
Analyze the disposition algorithm/decision tree – “pilot test” the algorithm (Note: PBS leads working group)
Systems
Conduct a cost/benefit analysis for the Systems Committee
Develop a Systems Reference Document – a guide to be used by agencies when developing a real property database
Develop system requirements and timeframe for the “to be” system
4/7/2019
2005 TWN Workshop

11. OGP Office of Real Property Management Recent and Planned Activities
Issued in February - Real Property Performance Results 2004 – seventh annual analysis of real property performance in the Federal office space sector
Issuing in May - Real Property Performance Results 2004 – Special Edition – pilot study benchmarking operating costs of monumental Federal buildings
Convening Regular FRPP Users Group Meetings – May, June, and November
Developing a Data Dictionary supporting the 23 new data elements
Completing a Cost/Benefit Analysis for the Systems Committee
Publishing Federal Real Property Profile report for FY 2004 inventory
4/7/2019
2005 TWN Workshop