1. REGION VI REGIONAL LEADERSHIP CONFERENCE University of Washington,
Aug 10th-12th, 2018
University of Washington,
Seattle, WA

2. Senator and Parliamentarian
REGION VI
REGIONAL
LEADERSHIP
CONFERENCE
Zone Functions:
Senator and Parliamentarian
Presented By: Dennis Kibe, Region VI Parliamentarian

3. Presentation Overview
Role of Senator
Parliamentary Procedure
Governing Documents Overview
Amendment Proposals
Questions/Comments/Concerns

4. Role of the Senator

5. What is the NSBE Senate
Selected group of collegiate members (2 per chapter), representing their respective collegiate chapters
Represent the will of the NSBE Membership
Have a working knowledge of NSBE governing documents and the proper use of Parliamentary Procedure
Make informed decisions on behalf of the membership in regional and national business
Report to their chapters all issues discussed during National/Regional meetings

6. What is the Regional Senate
Subset of the NSBE National Senate representing the membership of a particular region
Convenes at all Regional Conferences and during the National Convention
Elects the members of Regional Executive Board and National Executive Board
Vote on matters related to issues and concerns that affect the members of the society on the regional and national level

7. Senator Responsibilities
Have a working knowledge of NSBE governing documents and the proper use of Parliamentary Procedure
Vote on the elected officers of the National Executive Board and Regional Executive Board
Vote on amendments to the National Constitution and Bylaws
Speak on behalf of their respective chapter in Regional and National business

8. Senator Selection Each chapter should appoint two (2) chapter senators
Must be a member as defined by Art III Sec. 3 (a) of the Nat’l Constitution.
Chapter senators should be selected as soon as possible
Should select senators when CEB is elected
Ideally someone with previous NSBE experience or who is willing to put the time in to learn about NSBE operations
E.g. previous or potential NSBE leader

9. Regional Conference Attendance
Regional Leadership Conference
Each chapter should be represented to collect information
Chapter Senator/Delegate Training Workshop
Training on parliamentary procedure and overview of governing documents
Empowering senators to adopt the House of Senate
Fall Regional Conference
Present initial proposals for National and Regional Ballot
Any additional Regional Business

10. National Convention National Senators receive discounted registration
Names must be on file with National Parliamentarian in NSBE Connect
Mandatory sessions at convention
All General Sessions and regional meetings
National Forums, National Candidate Functions
National Q & A
Be aware of any regional obligations
National Voting will take place Saturday of convention
All senators must vote!

11. Role of the Parliamentarian

12. Parliamentary Responsibilities
Assists the president with managing meetings and advises on parliamentary procedure
Chairs committee to review chapter constitution each year
Arranges elections committee
Provides guidance to the Chapter Executive Board while using Robert’s Rules of Order

13. Parliamentarian Procedure

14. Parliamentary Procedure at a Glance
1. Adjourn Meeting
“I move to adjourn”
2. Amend a Motion
b. “I move to amend the motion by……”
3. Temporarily suspend topic
c. “I move to table the motion”

15. Governing Document Procedure

16. VoteNet Voting Process Breakdown
National Documents
Governing Documents
National Constitution
National Bylaws
National Code of Conduct Policy
Operating Documents
National Operating Guidelines
National Conflict of Interest Policy
National Logo Policy
National Verification Policy
National Advisory Board Operating Guidelines

17. VoteNet Voting Process Breakdown
Regional Documents
Chapter Documents
Regional Bylaws
Regional Operating Guidelines
Regional Advisor Board Operating Guidelines

18. Amendment Proposal Process

19. Amendment Proposal Process
Proposing an Amendment
Complete Amendment Proposal Form
Submit to
DRC will review and provide recommendations
Document with recommendations sent to authors and respective parliamentarian
Timeline
All Amendment Proposals are due on the last day of the month
The DRC will meet on the 2nd Sunday of each month

20. Amendment Proposal Form
This form ensures consistency of information submitted by members of society

21. Amendment Approval Process
Regional Governing
Documents
Requirements outlined in Regional bylaws
National Governing Documents
Bylaws Amendment
Amended by:
2/3 vote of senators attending convention
2/3 vote of voting NEB members
Constitutional Amendment
Proposed by:
2/3 vote of NEB
1/3 voting members or chapters through national referendum
2/3 of the senators at a regional meeting
Ratification
3/4 affirmative vote of the senators present at convention

22. Questions? Comments? Concerns?

23. Thank you !!! Dennis Kibe 2018-19 R6 Parliamentarian