1. OAKS Online
Last updated: 08/20/09

2. Oaks Online
Objectives
Understand the role and purpose of OAKS in supporting student success and achievement.
Use the OAKS Online Portal with confidence including the User Management System, Session Setup, Student Login, Reporting System, and the Data Archive.

3. Overview Purpose: Definition:
OAKS Online
Overview
Definition:
Web Site Dedicated to OAKS Online and ELPA
Purpose:
To provide ODE, ESD, district, and school staff with access to:
User Management System
TA Interface (Test Administration)
OAKS Online Reporting System
Training Site
OAKS Online and ELPA news and important updates
Download of Secure Browsers (installation instructions and FAQs)

4. OAKS Online
Dos and Don’ts
Dos
Online testing is mandatory for all schools. Schools must offer OAKS Online to students.
Students may take OAKS Online Math, Reading, and Science tests up to three times per year and OAKS Online Social Sciences tests up to two times per year.
Individual students may use paper/pencil tests if it is specified on a student’s IEP or 504 Plan, or if the district documents that the online test is not the most appropriate assessment for the student. Determination to use paper/pencil testing is content-specific.

5. OAKS Online
Dos and Don’ts (cont)
Don’ts
UMS users must not share their UMS log-in information and passwords, even with other authorized UMS users.
Do not use last years OAKS browser. It is old and moldy.
Do not approve students to test until you’re sure the students are taking the right test at the right time.
Do not approve a student to take the ELPA unless LEP. It will be easy to make a mistake.
Do not let tests linger, they will expire after 45 calendar days.

6. Common Login System OAKS Online
Centralized login for instant access to multiple OAKS systems
Via OAKS portal
User has access to all systems (depending on security)
Easily navigate between OAKS systems
TA Interface
User Management System
Oaks Online Reports
Training Site

7. Student Interface Changes
OAKS Online
Student Interface Changes
Persistent strikethrough and highlighting until a test is paused
Time out due to inactivity increased to 40 minute for printed reading passages
Default is 20 minute time out otherwise.

8. UMS: Restrict Student Access
OAKS Online
UMS: Restrict Student Access
Ability to restrict a specific student from testing on content area basis
A student’s test selection screen will indicate if they are restricted from taking a test (subject)
DSA, DTSA can restrict within their district
TT, TA, STC can restrict within their school
Removing a restriction follows the same rules and steps
Search for restricted students within a school/district

9. Test Administrator Interface
OAKS Online
Test Administrator Interface
Sort by Test Grade or Test Subject
Ability to create ELPA test sessions
New Alert Messages
Created by ODE specifically for Test Administrators
TA acknowledgement is required for each alert message

10. Test Administrator Interface (cont)
OAKS Online
Test Administrator Interface (cont)
Approve Students in Multiple Subjects in the Same Session
Multiple subjects within a session appear on the same approval screen
Opportunity number for each student’s test is color-coded by opportunity

11. Reporting Enhancements
OAKS Online
Reporting Enhancements
Link to Participation Reports from Portal
Apply Filters
3. New Features on a
Participation Report
Session ID
TA Name
Student Progress on a test (ex: 6/40)
Filters includeBy Grade
By Subject
By Opportunity
By Expiration
By Completed Tests
By Status
4/12/2019
Free Template from

12. Reporting Enhancements (cont)
OAKS Online
Reporting Enhancements (cont)
Text codes will appear as default:
Codes will be same as those in Excel:
DN = Does Not Yet Meet
NM = Nearly Meets
M = Meets
E = Exceeds
“Donut” symbols will still be available; click [Toggle] to activate.

13. OAKS Online
Class Roster
View highest overall scale score for each student (default)
Also, now able to view all test opportunities for each student
Exporting data:
Current view will be exported to Excel

14. OAKS Online
Promising Practices
Before the start of the testing window, the district exposes students to the online test environment using the practice test site.
The district uses the practice test to identify students for whom the online test is not the most appropriate test and orders Paper/Pencil tests for those students.
The district restricts students from accessing the Online test who should not use the system.

15. In a Nutshell Resources on the website
OAKS Online
In a Nutshell
Resources on the website
Updated OAKS Online User Guides will be available after Sept 14.
Updated OAKS Online browser available at
Enhancements to the Portal, Student Interface, Test Administrator Interface, Reports

16. OAKS Online
Acorns for Storage
How can the “restrict access” functions help districts and schools implement good testing practices?
How can districts minimize the risk that non-LEP students take the ELPA?
How can districts and schools ensure that students are familiar with the online test system prior to testing?
How can the state, districts and schools ensure that even more students have access to OAKS Online?