1. Advising
January 9, 2018

2. Important Websites Access to Degreeworks
Undergraduate Degree Plan Graduate Degree Plan
Undergraduate Exception Form Graduate Course Substitution Form
THECB website for Core Curriculum Courses
Individual Certification Plans
Tarleton Core Curriculum

3. Welcome to Advising!
All undergraduate faculty advise all undergraduate programs
Possible exceptions: All-level Special Education, Child and Family Studies, & Secondary Courses
Graduate faculty have specific programs for which they advise
For all undergraduate programs, all general education core curriculum courses are to be complete before student enrolls in a junior level course!
For EC-6 and 4-8 students, all 1000 and 2000 level courses need to be successfully completed with no more than 6 hours of 1000 and 2000 courses left to take before student enrolls in a junior level course

4. What are the Core Curriculum Courses for the Education BSIS?
ENGL 1301 ENGL 1302 ENGL SOPH COMM 1311 (1315, 2302) MATH 1314 CHEM 1302 PHYS 1302 HUMA 1315 EASC 2310 HIST 1301 HIST 1302 GOVT 2305 GOVT 2306 ECON 1301 (2301) EDUC sch total

5. What are the Core Curriculum Courses for the CHFS BSIS?
ENGL 1301 ENGL 1302 COMM 1311 (1315, 2302) MATH 13XX HIST 1301 HIST 1302 GOVT 2305 GOVT 2306 SOCI 1301 CHFS 1100 Creative Arts (3 sch) Lab Science (4 sch) + Lab Science (4 sch) (BIOL 2401 & 2402 specified for Child Life) Language, Philosophy, Culture (3 sch) 42 sch total

6. Why is it important to know the core courses?
Make sure students enroll in the correct core courses.
Make sure the students have the correct core courses already successfully taken
Make sure only core curriculum courses are substituted for core curriculum courses (THECB rule). Courses must be from same category.

7. What are the THECB categories?
Communication
Mathematics
Life and Physical Sciences
Language, Philosophy and Culture
Creative Arts
American History
Government/Political Science
Social and Behavioral Sciences
Component Area Option

8. Let’s practice……

9. Another practice….
Look for Weatherford’s BIOL 1409 taken in Spring 2015

10. New Practices to make habit:
Do not allow the student to fill out the substitution form……
Why?

11. Form will look something like this

12. New Practices to make habit
If the student is a brand new transfer, go ahead and advise them, but do not fill out sub/exception form until mid semester
Why?

13. Form will look like this

14. Always put reason for the substitution

15. Extremely Important!!!
Whenever you meet with a student for advising, put notes of the meeting in Degreeworks!

16. Example degreeworks without notes

17. Example degreeworks with notes

18. Guidelines for Degree Works Advising Notes
Why do we document notes?
Creates a record of the session for student information, consistency between advisors and/or faculty, and helps to clarify discrepancies or issues.
Increases advisor efficiency and consistency when the student sees different advisors, faculty, and/or when they are double majoring.
Refresh advisor and/or faculty memory on previous advising sessions.
Most important…this is a communication tool among all involved in the student’s success and it prevents “he said/she said” situations.

19. Continued Best Practices
Assume everything you write in the notes is public information!!!!!!
Be considerate and respectful; Exclude your subjective judgments.
Include notes that will help future advisors understand your recommendations.
Make sure all notes are factual and as in depth as possible, especially if it is a complicated situation or one that can be easily misconstrued.
Include a list of courses and alternatives.
If a student discloses sensitive information (i.e., sexual assault, altercation with faculty member, etc.), use your best judgment to determine what needs to be added for communication to the next advisor but does not put the student at risk.
If the advised course is on rotation or a pre-requisite, document advised consequences of not taking the course.
When a personal analysis is necessary, focus on observation not accusation.

20. Examples

21. DONE!!
Questions?