1. Word 2007 – Tips and Techniques
Patricia Egen –

2. General Navigation – Part 1
Microsoft Office Button
Think of it as the FILE button
Quick Access Toolbar
Right of Office button
Most common features and functions
You can add/remove buttons on this toolbar
Little tiny, almost invisible drop down arrow lets you add/remove things
Scroll bar – works like it did before
View toolbar – moved from lower left corner to the right side of Word
Print, web, full screen, outline and draft views
Status Bar – same place, same function
Except now it shows word count automatically

3. General Navigation – Part 2
The ribbon
Ok, here’s the deal – I’m Pat Egen and I hate the Ribbon bar - but it’s growing on me
Replaced menus
Meant to group common functions together graphically
Normally divided into 7 tabs
Like ACT, the names are “supposed” to clue you into what each division does
i.e. Mailings = Mail merge, Insert = inserting things into Word
Home is there to confuse you – home basically means common things like changing fonts, paragraph customization, styles and find and replace

4. Adding the Developer Tab to a Ribbon
A cool Developer Menu is not turned on by default
Click on Office button
Then choose Word Options
The Developer Menu is not for the weak at heart which is probably why it’s turned off by default

5. More on Ribbons
Small arrows in lower right hand corners of tabs/groups shows more options
These are called “dialog box launchers”
No diagonal arrow, no more options for that tab

6. Ribbon Organization
Tab
Group

7. Quick Access Toolbar – It’s Cool
Find the small down arrow
Add and remove toolbar buttons for a standard set of commands
Put the things you use the most here and you won’t really need the ribbons – well almost never
Click on More Commands to add options
The same thing happens if you click on Word Options and Customize under the Office Button

9. Right Mouse Button – try it
Click the right Mouse button in Word
You get all kinds of nifty things to help you with whatever process your are in

10. Keyboard shortcuts
A lot of your familiar keyboard shortcuts are still there
Alt F S = one of my favorites = File Save still works
Press the ALT key and the Ribbons shows letters to help you use the keyboard shortcuts
Keep hitting letters and it drills down into the commands
ALT N opens the next menu

11. Useful Alt Key combinations
Alt-F Office Button
Alt-H Home tab
Alt-N Insert tab
Alt-P Page Layout tab
Alt-S References tab
Alt-M Mailings tab
Alt-R Review tab
Alt-V View tab
Alt-L Developer tab

12. Ok, so how do you shrink the ribbons
There are a couple of ways to turn them off – which may be helpful to get back valuable space on your document
Double click on the currently open tab. This closes the ribbon. Double click to bring back
Click the little down arrow on the Quick Access and choose Minimize the Ribbon
Note – Ctrl F1 brings it back

13. Nifty Enhancements Insert Table
Let’s you drag your mouse over the cells/rows you want
Once Table is there, hovering your mouse over table styles actually shows the styles in the document – real Wysiwyg
Oh, and there’s dozens of table styles

14. New Features

15. Office Button Office button Prepare, Publish Convert
Make a document ready to send to someone else – make it read only, like a PDF
Publish
Publish documents as blogs, to a Sharepoint server
Convert
Changed older versions to newer versions like Open XML (.docx)

16. Mini toolbars
Highlight text, point the cursor at it and an almost transparent small toolbar opens above the text
Move the cursor to the toolbar and it becomes solid
If it disappears before you are done, right click and it comes back

18. New File format
Unless you specifically say save in another version, the Office XML format is the default for saved Word Files
The extension is .docx
If the file contains macros, the file extension is .docm
Note that tables and charts are saved in documents are saved separately
The good news is if a table is damaged the document can still be opened
XML format means the documents can be shared with other enterprise applications that need file definitions

19. Themes
This is a new feature and Steve Stroz will be covering this in his session
They are a way to provide a common look and feel to your Word, Excel and Powerpoint documents

20. Quick Parts Designed to quickly add components to complex documents
Headers, footers, date fields, bar codes, etc
To use them, click on the Insert Menu and choose Quick Parts

21. Live Preview
Remember the tables and how moving the cursor over the table styles showed up on the Word Document
This is Live Preview
It works throughout the Ribbons, including making font changes, color changes, etc.
When you see the format you want, you click the mouse to accept the last viewed format

22. Blog Support Click the Office button
Click Publish and Blog is one of the choices

23. A Tool that will help find stuff
There is a tool provided by Microsoft that maps functions to their new or moved location
You can download the tool at the following URL
b-4e b714-66d7b18d0aa1&displaylang=en
This Url is the reference of where things are