1. EPAN – IPSG Meeting Proposals for Communication and Knowledge Communication Plan EUPAN Protocol
London, 1 Septembre 2005

2. Knowledge System ??? Public Administration Member EPAN Member
Good Practices Informations Systems
EPAN Administrative
Framework
???
Public Administration Member
EPAN Member
EPAN, IPSG Meeting
Communication Plan–Knowledge

3. EPAN Study
EPAN Administrative
Framework
EPAN Administrative Framework, Communication Plan, EUPAN CIRCA Protocols
Content:
Communication Plan for the EUPAN Website
Communication Protocol for the EUPAN Website
Communication Protocol for the CIRCA Intranet
Summary report on working methods
Publication:
DG_EVENT_JUNE-MEETING_DOCUMENT_ _etude-EPAN-administrative-framework_en_V01.pdf
EPAN, IPSG Meeting
Communication Plan–Knowledge

4. EUPAN Communication Plan (11)
Target groups
EPAN network entities and members
PA officials of central, regional or local level
professional circles: teachers, researchers, scientists, students
general public of citizens and companies
Objectives
Provide information on modernisation, innovation and quality improvement of public administrations
Life of the EPAN network
Links with related sites (ex: Good Practices Infomation Systems)
Relevant information on the topics addressed
EPAN, IPSG Meeting
Communication Plan–Knowledge

5. EUPAN Communication Plan (12)
Reference Framework Diagram
EPAN, IPSG Meeting
Communication Plan–Knowledge

6. Reference Framework Diagram (13)
Diagram: Maintenance and Publication Process
Entities involved in editorial work (editorial authority)
DG Troika secertariat, WG Troika, WG meeting, DG Troika, DG meeting
Roles
Content provider (author, issuer), content manager, validation authority, technical responsible
Communication Phases
Creation, issue, formatting, publication, validation (optional), feedback
EPAN, IPSG Meeting
Communication Plan–Knowledge

7. EUPAN Communication Protocol (21)
Detail of roles, players and procedures
Organisational roles
Content Management
Site Management
Quality
Publication procedure
Synthesis of tasks and roles
EPAN, IPSG Meeting
Communication Plan–Knowledge

8. EUPAN Communication Protocol (22)
EUPAN website
Content provider
Members of Epan, Members of PA in the MS
Content manager
Editorial Board L1:
DG Troika secretariat members
WG Troika members
WG members
Editorial-validation authority
Editorial Board L2:
DG Troika
DGs
Technical responsible
Webmaster-System Adminstrator (EIPA)
Visitors:
937 (April)
977 (May)
Newsletter: Prevalidation WG Meeting L1
List of Surveys & Reports: Prevalidation WG Meeting L1 Prevalidation DG Meeting L2
Editorial Board <> Content Manager
EPAN, IPSG Meeting
Communication Plan–Knowledge

9. EUPAN Protocol (23)
To ensure dynamics, coherence and continuity in the management of contents, the editorial authorities can call on an internal or external resource (communication plan)
Editorial Board L1: Members of DG Troika Secretariat, WG Troika, WGs
Tasks
Checking of the formal validity, Publication of articles (national PA, EPAN members), Headings management, Links management, Interactivity management, Web ranking-marketing, Reporting, Newsletter management, Site quality management, Monitoring, Site dynamics, EUPAN-CIRCA exchange
Proposal: Permanent Content Manager <= 1FTE
EPAN, IPSG Meeting
Communication Plan–Knowledge

10. CIRCA Protocol CIRCA Library (upload statistics LU) Documents: 550
Content provider
Members of EPAN
Content manager
Presidency secretariat DG Troika Secretariat/ WG President
Validator/Editor
Presidency secretariat/ DG Troika Secretariat/ WG President/ DG Troika/ DG
Technical person in charge
Presidency secretariat
Library (upload statistics LU)
Documents:
Uploads 1150
Directory
Members 484
Membership listing:
Listing circulated for validation/removal on DG meeting in June
EPAN, IPSG Meeting
Communication Plan–Knowledge