1. Independent Monitoring Unit IMU, E&SED - GoKP

2. Establishment of IMU
Independent Monitoring Unit (IMU) under the Elementary & Secondary Education Department, Govt. of Khyber Pakhtunkhwa has been established to put in place a monitoring mechanism for 27,416 Government Schools that would ensure improvement in quality and governance of the Education Sector.

3. Provides data against a set of 11 key education indicators.
Introduction
Data Collection from March 2014 on a monthly basis to monitor the education service delivery in the province.
Provides data against a set of 11 key education indicators.
Surveys collects data over 96% schools in the 25 districts every month. 100% schools covered in 2 months at most.

4. Indicator List Provision Indicators Additional indicators:
School Status
Reasons for schools closure: functionality, occupation
Basic Facilities (toilet, boundary wall, electricity, drinking water, furniture)
Availability
Functionality
Infrastructure details
Building availability
Classroom and room types/details
Participation indicators
Teaching staff details
Presence
Proxy teacher details
Enrolment and Attendance details
Administrative visits
Non Teaching Staff details
Additional indicators:
Delivery of textbooks
Demanded
Received
Surplus
Stipend Details
PTC Details
Security measures
Development scheme type and their progress

5. Recruitment Through NTS
To ensure transparency and merit, screening test through NTS was introduced
46,972 applied to NTS for 629 different position
The initiative was successful and is being replicated in many other departments
The profile of selected candidates is an evidence of the success

6. Educational profile of selected Monitors
Sr. No.
Qualification
Total No. 1
M.Phil. 59 2
Engineers 37 3
MBA/BS/BBA
111 4
MA/M.Sc.
244 5
D. Pharmacy 8 6
BA/BSc. 16

7. IMU ORGANOGRAM

8. IMU structure and Key Roles
Design, monitor and evaluate the impact of interventions
Evaluate /analyze data
Report variation shared with E&SED for corrective measures
Review meetings with Secretary
Oversee the implementation of certain key components of the reform
IMU
Manage the data collection process for the entire district
Sample schools visits
Ensure data accuracy
Report data on a monthly basis to the DC/DSC and IMU
DMOs
Visit each school at least once a month
Rotation on a monthly basis
Collect information on quantifiable parameters for each school
Data accuracy
Data Monitors

9. Process of Data Collection

10. Ensuring Data Quality
The DCMAs collect data based on a randomized cluster of schools. The roster is changed every month by default.
Updating data through android app.
Time of data entry recorded by default to avoid data tampering.
Configuration of the geo-location of the DCMAs when they update the data
Fixed set of indicators given to DCMAs by default
Data is not updated without the e-signatures of the Head Teacher of each school
‘Spot check’ mechanism of schools by DMO monitoring
Over 96% of all the schools are visited by the DCMAs. 100% school visits are completed in a span of two months
The DCMAs also collect pictures of the school that are updated on the database

11. Data Overview - IMU Dashboard
Select date of inquiry
Select one or multiple districts from the drop-down menu
Select Tehsil from the drop-down menu
Select gender
Select School-level
Select UC from the drop-down menu
Dashboard hyperlink

12. Data Display Red: 0%-25% Amber: 26% - 50% Amber Green: 51%-75%
The dashboard gives a snapshot of the province on indicators through heat maps. Complete data files on schools can also be imported in an excel/ pdf format for analytical purposes.
Heat map hyperlink
Reports hyperlink
Red: %-25%
Amber: % - 50%
Amber Green: %-75%
Green: % - 100%

13. Improvements in Educational KPIs

14. Non-Functional Schools

15. Temporary Closed Schools

16. Teacher Absenteeism

17. Un-Authorized Teacher Absenteeism

18. Enrollment Attendance Gap

19. Electricity Non-Availability

20. Water Non-Availability

21. Toilet Non-Availability

22. Boundarywall Non-Availability

23. Additional Tasks Special Task Assigned by Chief Secretary
Pictorial Data of overall Province (Rate List, Encroachment, Garbage Dump, Stray Dogs)
Security task assigned
After the APS School Incident, On the direction of Secretary E & SE IMU collected security related data of all public schools in the province
Conditional Grant task
On the direction of Secretary E & SE, IMU monitored the conditional grant allocated to public schools
Master School Improvement Plan
Currently we are working on Master School Improvement Plan.
Training of DCMAs have been completed
Data collection has started

24. Corrective Measures
As of November 2015, dashboard and data on certain indicators has been made public on the IMU official website.
Corrective actions resulting from IMU data
Operationalization of over 300 non-functional/closed schools
Action taken against over 8,000 teachers on negligence of duty
Rs. 80 million recovered through salary deductions from non-authorized leaves of teaching and non-teaching staff
Over 300 teachers and school staff terminated/compulsory retired
School Closure decreased from 11% to 1.1%. (Almost 100% Improvement)*
Teacher absenteeism decreased fro 23% to 16% (7% Improvement)*
Enrollment attendance gap dropped from 48% to 21% (27% Improvement)*
* As of May 2016 data

25. Looking Ahead
Addition of quality indicators to track learning outcomes of students
Institutionalization of IMU
Complete database for teachers’ information
Developing a decision support system
Integration of various databases for better understanding of public education system
Improving IMU website to make it interactive and more useful
Comprehensive documentation of all actions along with timelines
Research analysis for every indicator

26. THANK YOU!