1. HCP Influenza ~ NHSN Reporting Requirements for the Massachusetts Department of Public Health & CMS
Eileen McHale, BSN, MDPH, HAI Coordinator
Denise Selfridge, CPHQ, Performance Improvement Advisor, Masspro
Nora McElroy, MDPH, Epidemiologist/Data Manager for NHSN
March 13, 2013

2. Presentation Overview
Provide the context and background for the implementation of the National HealthCare Safety Network (NHSN) Healthcare Personnel (HCP) Influenza Vaccination Measure
Review MDPH and CMS Reporting Deadlines
Describe the NHSN Technical Specifications

3. Why Healthcare Personnel Vaccination?
Healthcare personnel (HCP) may be an important source of transmission of the influenza virus.
The most effective method of preventing influenza and its potentially serious complications is annual immunization.
As well as protecting patients, vaccination of HCP has been shown to reduce absenteeism among healthy workers, resulting in financial savings to healthcare facilities.
Despite the strong recommendation of major public health agencies, professional societies and healthcare organizations for annual, universal immunization of healthcare workers against influenza, overall rates of immunization among healthcare workers has remained low.
Identified as a measure of patient safety and is the right thing to do!

4. MDPH Regulatory Background
MDPH Requires Acute Care Hospitals to Report Data to NHSN (CMS Quality Data Reporting)
2013
2012
84%
MDPH Sets Performance Goals
2011
Flu Vaccination a Condition of Licensure in all Facilities
71%
2010
Results of HCP Vaccination Reporting to the Lehman Center
2009
68.1%
Licensure regulations  acute care hospital HAI reporting
2008

5. Why NHSN?
A 2006 study showed substantial lack of uniformity in the way U.S. hospitals measure Healthcare Personnel (HCP) vaccination rates
Difficult to compare rates over time or among facilities
In 2008 the National Quality Forum issued a provisional endorsement to a CDC sponsored standardized measure
Measure designed to ensure reported data are comparable across facilities

6. Measure was pilot tested by CDC during the 2010-2011 influenza season
Why NHSN?
Measure was pilot tested by CDC during the influenza season
234 facilities
National Quality Forum fully endorsed the revised pilot tested measure on 5/2/12

7. CMS REQUIREMENT
The Centers for Medicare & Medicaid Services (CMS) added HCP influenza vaccination reporting using this measure to its quality reporting programs
Acute care hospitals began reporting data on January 1, 2013 (for the influenza season)
season will not be reported on Hospital Compare.
Acute care hospitals must enter data into NHSN by May 15, 2013, for data to be shared with CMS for the influenza season

8. MDPH Requirement
To be consistent with the CMS requirement and avoid unnecessary duplicate reporting, MDPH required all acute care hospitals to report healthcare personnel (HCP) influenza vaccination data to the NHSN beginning with the influenza season.

9. MDPH Data Requirements
Deadline for data submission to NHSN:
APRIL 15, 2013
Hospitals must submit:
Monthly Reporting Plan
Seasonal Influenza Summary Survey
Summary data for vaccinations administered when the vaccine becomes available through March 31, 2013 .

10. MDPH Performance Goal
Minimum performance goal for acute care hospital healthcare employee vaccination rates for the influenza season.
Statewide, the MDPH expects that a 90% influenza vaccination coverage rate will be reached for all acute care hospital employees, with no facility reporting a rate less than 86% (two percentage points above the Massachusetts acute care hospital average reported rate of 84% in ).

11. CDC NHSN HCP Influenza Summary Reporting Denise Selfridge, CPHQ March 13, 2013
This material was prepared by Masspro, the Medicare Quality Improvement Organization for Massachusetts, under contract with the Centers for Medicare & Medicaid Services (CMS), an agency of the U.S. Department of Health and Human Services. The contents presented do not necessarily represent CMS policy.10-ma-ptcare hai-hcp-flu-webinar-Mar13 11

12. Required CMS Quality Data Reporting
To comply with the CMS Quality Data Reporting, beginning January 2013 CMS requires acute care hospital to report Healthcare Personnel Influenza Vaccination by summary method using the CDC NHSN database.
The data range is October 1, 2012 –through March 31, 2013, entering data from January 1, 2013 forward is mandatory, entering data that includes October through December is optional, this year
If your facility data is not complete and present by May 15, 2013 you will fail submission. And be non-compliant with reporting requirements.

13. Healthcare Personnel (HCP) Influenza Vaccination Summary Method
Denominator Categories
HCP must be physically present in the facility for at least 30 days between October 1 and March 31.
All hospital paid employees
Non-employee HCP: Licensed independent practitioners
(Physicians, advanced practice nurses, and physician assistants)
Non-employee HCP: Adult students, trainees and volunteers (over the age of 18 years)
Optional ~ Not currently required but available for use.
Non-employee HCP: Other Contract personnel

14. Healthcare Personnel (HCP) Influenza Vaccination Summary Method continued
Numerator Categories
Influenza vaccinations given
Immunizations given when the vaccine becomes available as soon as August are counted.
Vaccines received outside of facility can be qualified with documentation. Verbal statement is not adequate.
Medical Contraindications
Severe allergic reaction after previous dose, allergy to vaccine components or history of Guillain-Barre Syndrome
Verbal statement is adequate.
Declinations
Unknown Status

15. Healthcare Personnel (HCP) Influenza Vaccination Summary Method continued
The reporting season is October 1 through March 31 A facility need only enter the data once to capture the entire reporting period. Each time data is entered during a reporting period it will over write previous entries. Immunizations given when the vaccine becomes available as early as August are counted. Reporting is required as of the January 1, 2013 and through March 31, 2013 for season 2012/2013.

18. Now select Healthcare Personnel Safety

19. HCW Monthly Reporting Plan

20. Seasonal Influenza Summary Survey
Select Surveys from left
Complete Seasonal Survey
Click Save

21. Seasonal Influenza Summary Form

22. Seasonal Influenza Summary Form

23. Adding Users Click “Users” on the navigation bar, then click “Add”
Complete “Add User” screen mandatory fields
User ID – created by the facility
First Name
Last Name
Address – Must be an active/correct address for the user

24. Adding Users

26. Entering Flu Summary Data

28. HCP Summary and Event Data Entry

29. Getting your facility data to the State
To get you facility data to the state you must confer rights to the Massachusetts Group.

30. Getting your facility data to the State

31. Getting your facility data to the State

32. Getting your facility data to the State

33. 2012/ 2013 Data Submission Deadlines
To meet the Massachusetts data submission requirements
All HCP data must be entered and rights conferred to the state group no later than
April 15, 2013
To meet the CMS data submission requirements
All HCP data must be entered and HCP report plan completed no later than
May 15, 2013

34. Additional Training & Resources