1. AEBAS Aadhaar Enabled Biometric Attendance System
The AEBAS system would enable an employee to register attendance by simply presenting his/her biometric (finger print/Iris). This event will be authenticated online after one to one match with the bio-metric attributes stored in the UIDAI data base against the employee’s Aadhaar number

2. Infrastructure Requirement @ Schools
Desktop System with Windows 7 or higher version Operating system
Finger Print Device (May have IRIS Device also) – UIDAI specified RD certified devices
Internet Connectivity
etc

3. System’s - Work Flow TN State Nodal Officer @ Directorate
Nodal Officers @ DEO Level (eg. DEO, Central-Chennai)
Reporting Schools
(eg.: HM, ADVENT CHRISTIAN HS-Adyar )
Employees @ Schools (eg. Teachers / Non-Teaching Staffs)

4. Activities need to be done
@ State / DEOs / Reporting Officers / Employees - Levels
Activities at State Level
(a) On-boarding forms from each DEO will be collected, Coordinate with
NIC-TNSC and get created domains for all the 120 DEOs
eg.
(b) Coordinate with NIC-TNSC and get create Designation Master,
Location Master for the domain in the web-site.
(2) Activities of a DEO level (Nodal Officer for the Block)
– with the various options / menu available in his/her login
(A) Manage Master (Master Creation)
(a) ADD Division (Block) master through the admin user
(ie. Block Name which comes under a DEO BLOCK eg. Adyar , Mylapore
Blocks of DEO, Central, Chennai – can be added through this option)
(b) ADD Designations - All Designations of Officials working under respective DEO
can be added through this option (eg. HM / Accountant / Helper etc)
(c) ADD Office Locations – School Name with Location Name and School Code can be
added through this option (eg. Govt HSS-Adyar )
(d) ADD Device Location – Location of the FingerPrint Device to be Installed in the
School can be added through this option (eg. Staff Room, HSS Adyar)
(e) ADD / SET Office Timing – Office Timing can be set (eg. 9AM to 4PM)

5. (B) Manage Device
(a) Create - Biometric Admin user (ie. Create Biometric Admin User/ Map the
Admin user for a Location (ie) Finger Print Device to be installed in the School)–
Authorize an employee in a device location to activate the Finger Print device
(eg.: HM in a school)
(b) Create - Activation Code
Generate Activation Code for the Biometric Admin User to activate the
Finger Print Device to be installed in the school. The system automatically will
send the DEVICE-ACTIVATION-CODE to respective BIO-Admin user in his
mail-id and also in his mobile to activate the device. This activation code need to be
entered b y the bio-admin user – during first installation of the device. The validity
of the activation code is 24Hrs, it can be used only once.
Holidays
(a) Add Holidays – Holidays can be added through this option.
(D) Manage Employee
(a) Employee New Request – Newly registered users / Newly registered
employees are listed here. Employees registered against respective schools
are verified by the respective DEO, if satisfied then the DEO can approve the
newly registered employee to mark their attendance through AEBAS.

6. (b) Active Employees
This option will list all active employees those are approved by the nodal officer .
Through this option the nodal officer at DEO level can edit/update registered
employee’s details.
(c) Transfer Employee
Transfer OUT
By selecting an employee from the ACTIVE EMPLOYEE LIST a DEO can do
TRANSFER-OUT for an employee who got transfer to other District Education
Office.
Transfer IN
A DEO can do TRANSFER-IN for an employee who got transfer to his/her
District Education Office (ie. Accept the employee to his/her District Education
Office – who got transferred out from other DEO)
(d) Mapping Employees to Reporting Officer
A DEO need to map Attendance-IDs of all the sub-ordinate officials with the
respective reporting officer (eg. Map all Teachers in a school to HM of the
school). If the reporting officer’s name not in the list-box – please send mail to
with the details of URL, Reporting Officer’s
attendance-ID etc

7. (3) Activities of Reporting Officer at Schools (eg. HM)
(a) Coordinate and get register all the employees of the school in the
concerned DEO’s portal. (ie. Complete Employee / User Registration)
(b) Identify a Desktop System in their school with Internet Connection,
Install Finger Print / IRIS – Device,
Install the BAS software
(c ) Coordinate with respective DEO, get DEVICE activation code
for the newly installed Finger Print / IRIS device and activate the device.
{ie. The biometric admin user of the school - need to key-in the
activation-code and scan his/her finger print during the device activation time}
(d) Coordinate with all the employees in their school for marking attendance.
(4) Activities of schools
(a) Register / get register in the concerned DEO’s portal for marking attendance etc
(b) Get Activate their USER registration by respective Nodal DEO
level - through their reporting officer.
(c) Mark Attendance regularly They may also apply for tour, leave through this web-site

8. About Domain Name (1) No. of DEOs in Tamil Nadu – 120
All the 120 DEOs domain name list will be listed in the state AEBAS attendance portal
(2) All the 120 DEOs will get a unique domain / web-site address
(3) Name of the Domain site will be District Education Office Name followed
by location (eg. tndeocentralchn.attendance.gov.in – Here TN is the State Code;
deocentral is Name of DEO; CHN is District Code for Chennai). May refer the following table for 3 digit district code.
District Name
District Code
Ariyalur
ARI
Pudukkottai
PDK
Chennai
CHN
Ramanathapuram
RMD
Coimbatore
CBE
Salem
SLM
Cuddalore
CUD
Sivagangai
SVG
Dharmapuri
DPI
Thanjavur
TNJ
Dindigul
DGL
Theni
THN
Erode
ERD
Thiruchirappalli
TRY
Kancheepuram
KPM
Thiruvarur
TVR
Kanniyakumari
KKM
Thoothukudi
TUT
Karur
KAR
Tirunelveli
TNV
Krishnagiri
KGI
Tiruppur
TPR
Madurai
MDU
Tiruvallur
TLR
Nagapattinam
NGP
Tiruvannamalai
TVM
Namakkal
NMK
Vellore
VEL
Nilgiris
NLG
Villupuram
VPM
Perambalur
PMB
Virudhunagar
VNR

9. (4) Location name Location Name Mean : Each school will be coded as School Name + DEO Location Name + School Code (eg. ADVENT CHRISTIAN HS-Adyar ) (5) Division (or) Block name Division names consist of block names of the respective DEO. (eg. There are two Blocks in DEO, Central Chennai – they are Adyar Block, Mylapor Block)

10. Some Important URLs (1) https://uidai.gov.in/
(1)
This site have AADHAR related details / guidelines etc.
(2)
Tamil Nadu State’s AEBAS attendance portal. Link for all the 120 DEO’s URLs
Etc are available in this portal
(3)
Here you may download the BAS Software, Device Driver etc for
Finger Print Device, IRIS Scanner Device etc.

11. Other Related powerpoint presentations
(A) For .NET Framework Installation refer AEBAS Technical Manual - Dot Net Framework Installation.pptx (B) For Finger Print Device Installation – May refer AEBAS Technical Manual - FP Installation.pptx (C) For Irishield IRIS Device Installation – May Refer AEBAS Technical Manual - IRIS Installation.pptx (D) For Mantra MISI00V2 IRIS Device Installation – May Refer AEBAS Technical Manual - Mantra IRIS Installation.pptx (E) For BAS SW installation Activation Code Generation Device Activation & Attendance Marking – May refer AEBAS Technical Manual - BAS SW installation.pptx
Prepared by NIC, Tamil Nadu State Centre