2. Allan Hartley
Sales and Contract Implementation Manager

3. RSS History Trading for 19 years
2008 launch of Document Storage facility
New facility built in 2008 in Livingston
Experienced, Disclosure checked staff
Private and Public sector client base
Excellent referrals
References

4. RSS Facility

5. External Controls
24 hour digital, colour, CCTV recorded and stored for 30 days
Ring fenced site
Access controls
Remote monitoring
Flood protection

6. Internal Controls Access controls Clear desk controls overnight
Locked cabinets for overnight data processing
Secure, confidentiality trained staff
Sign in / sign out process
Data Processor registered with ICO

7. Internal shot

8. Sectors
Health, covering Medical, Radiotherapy, Maternity, Childrens, Occupational Health, Physio, Dental, Genetic, Mental Health including Criminal, Property and Facilites.
Legal
Property
Financial Services
Leisure
Accountancy

9. Issues Out of date Legislation Poor guidance to staff
Inexperience of staff
Low priority
Cost
‘It won’t happen to me’ mentality
Lack of Records Management
Increased powers of ICO

10. Solution Shaw Report conclusion.............. ‘Better Record Keeping
= Improved efficiency on information retention
=effective scheduling
= Reduced storage costs’

11. Obstacles Cost Budget cuts Staff Procedures
Lack of knowledge with increasing complications / legislation

12. Solutions
Money
Staff
Knowledge
Training
Helpful providers