1. Stanford’s Data Governance Program
Corrie Potter, Associate Vice Provost and Director,
Institutional Research & Decision Support
Kathleen Warmoth, Data Governance Manager

2. Outline Review of Data Governance Program Case Studies
Land, Buildings & Real Estate
School of Medicine
Graduate School of Business

3. “Data Governance is formalizing behavior around the definition, production and usage of data to manage risk and improve the quality and usability of selected data” (R. Seiner, Non-Invasive Data Governance)

4. Original Goals Support central BI projects
Build consensus on data definitions and metadata
Resolve data issues identified by various project teams
Establish best practices, data governance policies and structure

5. Best Practices, Standards and DG Structure
Formalizing behavior
Naming standards
Class words
Best practice on writing a definition
Stanford University Data Stewardship Groups (SUDS) roles and responsibilities

6. Current Goals
Improve the effectiveness and usefulness of the university data assets
Know what data represent
Know where data are stored
Know how data should be used

7. Data Governance Program: Know what data represent
Business terms
Aliases
Identified business owners and audit trail
Reference data

8. Data Governance Program: Know where data are stored
Reporting index
Documentation of data sources
Current database > table > column > business term > report
Legacy database > table > column > business term
Derivation
High-level Traceability

9. Data Governance Program: Know how data should be used
Business rules
One page infographics on relationships between entities
Appropriate usage

10. Case Studies Land, Buildings & Real Estate School of Medicine
Graduate School of Business

11. Data Stewardship Activity: LBRE
Project: Implement Data Governance around space data tables in Archibus
Goals
Starting with the “building table” elements
create approved business terms and document association with Archibus element and legacy iSpace element
Identify areas for future LBRE infographic projects

12. Data Stewardship Activity: LBRE

13. Data Stewardship Activity: LBRE

14. Data Stewardship Activity: School of Medicine
Project: Incorporate naming standards and definitions for reporting elements in Workforce Analytics Tableau dashboards
Goals
Apply naming standards and create definitions on SoM HR specific business terms
Build a reporting index for Workforce Analytics dashboards

15. Data Stewardship Activity: School of Medicine

16. Data Stewardship Activity: School of Medicine

17. Data Stewardship Activity: Graduate School of Business
Project: Naming standards and definitions for reporting elements in Tableau Faculty and Dean dashboards
Goals:
Apply naming standards and create definitions on GSB specific business terms
Document Salesforce object, label and API name
Build a reporting index for GSB Faculty and Dean Tableau dashboards

18. Data Stewardship Activity: Graduate School of Business

19. Data Stewardship Activity: Graduate School of Business

20. Stakeholder Feedback

21. Call to Action

22. Contact Information
Data Governance Manager: Kathleen Warmoth
Business Sponsor: Corrie Potter
Technical Sponsor: Vijay Gandra
Data Governance Website:
Data Governance Center:
Slack Space: Data Stanford
Channels:
#data_stewardship
#dgc

24. You can mouse over any term to see its definition

26. DG @ Stanford: Why do we need it
Operational Perspective
Reduce reliance on individuals’ knowledge
Improves rate of business operations and analysis
Improves quality of business operations and analysis
Reduces change management efforts and encourages adoption
Compliance with internal (Stanford) and external (Government, Partner, and Legal) policy
Development Perspective
Increase rate of IT Development
Increase quality of IT Development
Reduce reliance on individuals’ knowledge
Reduce risk of unintended downstream impact

27. DG @ Stanford: Structure
Executive Leadership
Business Intelligence Competency Center Steering Committee (BICC SC)
Strategic
Development & Incorporating
Data Governance Committee
Definitions & Metadata
Stanford University Data
Stewardship Groups (SUDS)

28. DG@ Stanford: Structure
Data Quality Management
Data Access Use
Reference Data & MDM
Metadata Management
SU Data Governance Program
Business Stewardship Groups
Administrative Systems
Management
Metadata
Reference and Master Data Management
Data Quality Management
Data Access
and Use
ULTIMATE OUTCOME