1. Project Advance
Introduction

2. Why are we doing this
APP has a 20th Century approach to information management which is unsustainable in the information millennium and going forward will put APP at a competitive disadvantage.
Project Advance has been developed to take the first step on a business led improvement to lift our information management
maturity from “Pockets of Sharing” to “Consistent & Relevant” within 3
years and provide a platform
for future integration and
optimisation where there
is a business benefit.
Within 3 years
Future continuous improvement

3. MISSION
To provide one modern home for the information of APP’s growing family to live
One home – a single location – no duplication – improved access and data management
Modern –a software system for the information millennium to unlock the latent power in our IT infrastructure
Growing – scalable, flexible, and able to be progressively enhanced
Live – information can be leveraged for competitive advantage

4. Enterprise Document Management System
What is an edms
Enterprise Document Management System
What
Using
Windows
explorer
Internet
Outlook
Office
Access
Browse
Search
PROJECTS
COMMISSIONS
FINANCE
MARKETING …
From
Anywhere

5. Objectives Efficiency: information discovery and leverage
Credibility: best practice approach to manage APP information
Flexibility: support our different BU’s in each location
Independency: self-contained platform with integration points
Attractiveness: modern, efficient and easy-to-use
Productivity: provide better tools to our people
Collaboration: encourage sharing of resources, intelligence and knowledge

6. Future phases will start looking at these things
Scope
Included
Implementation of an EDMS (out-of-the-box)
Migration of all unstructured data
Change management & Process improvement
Establishment of a support model developing our internal capabilities
Excluded
Future phases will start looking at these things
Integration with existing data-systems (i.e. finance)
Extensive review of all the existing information
Extensive business process improvement
Establishment of a knowledge management practice
Enterprise collaboration (focus will be on team collaboration)
Creation of an “APP Project Document Control service”, similar to an Acconex
Digital records management

7. Benefits Qualitative Provide DM capabilities to APP staff
Enable team collaboration environments
Map key documents to controlled processes
Provide our staff with tools to search for information
Provide similar access to information from every location
Underpin APP’s offers with an IM capability
Position APP with our staff as a progressive company in regards to IM
Establish a solid IT platform for future growth
Understand the use and value of each document in order to establish better IT management processes

8. Benefits Quantitative
Allow users to discover information which was nearly impossible to find
Organise reference material and templates in a way that will save time to users
Remove duplicate copies reducing the storage requirements
Enable sharing and collaboration with off-site teams removing the need for ad-hoc solutions
Automate new and existing processes reducing the time taken to complete them and producing more valuable information

9. OpenText ContentServer
Chosen solution
OpenText ContentServer
Largest pure-player in the EDMS space
Mature solution
Rich out-of-the-box functionality
APP has also selected Logica as the professional services partner who will support us during the rollout.

10. Phases OBJECTIVES per phase Phase I Phase II Phase III Phase IV
4 months
6 months
Aug 11
Jan 12
Jul 12
Jan 13
Jul 13
OBJECTIVES per phase
Introduction
Key Areas
Enterprise
Expansion
Introduce DM concepts to APP
Manage some Corporate information
Deploy the EDMS platform
Increase IT’s skills on the solution
Address submission-related information
Enable collaboration environments (including external resources)
Start transformation of paper-based processes
Migrate projects
Remove Public Folders
Minimise the use of shared drives
Transform remaining paper-based processes
Manage most of APP’s documents (in terms of volume)
Integrate AppMisphere and others to EDMS
Migrate remaining information
Provide dashboards
Start process optimisation program

11. Training & go-live support
Phase 1
August
September
October
November
December
Requirements
1/8/11
30/8/11
Design & Build
5/9/11
23/9/11
Test
6/10/11
2/11/11
Migration
18/8/11
9/11/11
Training & go-live support
19/10/11
25/11/11
Go live
14/11/11

12. Thank you