1. Community Development Block Grant
Mandatory Applicants Meeting 5:30 Tuesday October 9, 2018 Room 24 City Hall

2. Housing and Community Development Division
Planning and Urban Development Department
City of Portland Maine
Jeff Levine, Director Planning and Urban Development
Mary Davis, Director Housing & Community Development
Amanda Methot, HCD Program Manager

3. Overview Introductions Quick Overview CDBG City’s Goals and Priorities
Scoring Process
Application Specific Overview
Questions

4. Before we get started
It’s a lot of information, but I will do my best to get you out of here at a reasonable hour. So please try to stay until the end.
First time applying for CDBG? – PLEASE set up a meeting with me
Have a specific question about your application? – Please call or me
Have another specific question about your application? – Please call or me again!
Would like clarification on something I explain tonight? – Please ask, I bet there is someone else in here with the same question.

5. CDBG: Federal Department of Housing & Urban Development (HUD)
The Office of Community Planning and Development (CPD) seeks to develop viable communities by promoting integrated approaches that provide decent housing, a suitable living environment, and expanded economic opportunities for low and moderate income persons. The primary means towards this end is the development of partnerships among all levels of government and the private sector, including for-profit and non-profit organizations.

6. CDBG: Purpose
The CDBG program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses.
CDBG is an important tool for helping local governments tackle serious challenges facing their communities.
CDBG funds have been used to start or expand critical public service programs across the Nation.
The CDBG program has made a difference in the lives of millions of people and their communities across the Nation.

7. Needs - Goals – Priorities
City of Portland
Needs - Goals – Priorities
Needs – Goals – and Priorities chart is located online at:

8. City of Portland Needs - Goals – Priorities
City of Portland Needs - Goals – Priorities *Created for Consolidate Plan
NEED: Housing Availability
GOAL: Increase housing availability & affordability
NEED: Economic Opportunity
GOAL: Create economic opportunities to transition people out of poverty
NEED: Address the Needs for Growing Homeless Population
GOAL: Prevent and reduce homelessness.
NEED: Neighborhood Investment and Infrastructure
GOAL: Create strong, safe, accessible and vibrant neighborhoods

9. Housing Availability

10. Economic Opportunity

11. Neighborhood Investment and Infrastructure

12. Address the Needs of the Growing Homeless Population

13. Applications There will be three applications again this year
Social Services
Construction
Development Activities / Economic Development

14. Using CDBG funds…
For a program that did NOT receive CDBG funds last year, the service must be:
1) a new service; or
2) A quantifiable increase in the level of an existing service
For a program that received CDBG last year, the organization must prove:
1) A quantifiable increase in level of service; or
2) a decrease in service would occur if the program is not funded.

15. Set Asides & Available funds
Social Service
$150,000 Community Policing
Estimating $456,900 available for competitive bids
Development Activity/ Construction
Public Infrastructure set aside of up to 60% of the funding available to City Programs (approx. $402,000.00)
Estimating at least $386,000 available for competitive bids

16. Scoring Matrix Scoring Matrix Possible points
Guiding Principles: measurable community impact, diversity and inclusiveness, priority to lower incomes, consistent with city goals, plans, or initiatives
30 points
Capacity to deliver, including financial need, leveraged funding, experience providing service, readiness to proceed, and financial stability
25 points
Goal, Priorities & Community Need
33 points
Partnership/Collaboration, points distributed based on highest submitted documentation (MOA, LOS or Outreach)
Memorandum of Agreement (MOA)
Letter of Support (LOS)
Demonstrated Outreach
MOA maximum of 12 points
LOS maximum of 9 points
Outreach maximum of 6 points
The categories will remain the same, but the division of points has changed.
More weight is given to Goal, Priorities and Community Need

17. Needs – Goals - Priorities
Housing and Community Development staff will assign the priority impact points prior to the scoring by the Allocation Committee
Goal
High Priority
11 points
Priority
7 points

18. Needs – Goals - Priorities
Social Service: Page 7-8
Development: Page 8
Construction: Page 8

19. Social Services Application
City of Portland
Social Services Application

20. Development Activities
City of Portland
Development Activities

21. City of Portland
Construction

22. Recommendations Read and follow the instructions
Review the point allocations and deductions
If you are new, or have a new program or project, set up a time to meet with staff to discuss eligibility
Do not leave anything blank
Watch your page limits
Check to make sure your CDBG request and total budget is the same on the cover sheet, summary sheet, narrative and budget form (we do!)
Check your math
Make sure all the sections you plan to submit are submitted both electronically and in paper form
If you are unsure, ask!!

23. Questions??