1. Tips for completing Quotation Data Sheet (QDS)
Please make sure to follow the following guidelines to successfully complete your Quotation Data Sheet

2. Let’s Get Started

3. Ensure that you:
Save the QDS file in the EXCEL® FORMAT (.XLS)
If you use any other format, your entire bid will be rejected.

4. Ensure that you:
Enter only numeric values in Columns I, J, K, L and M in the QDS. The system does not accept letters, words, commas or other characters e.g. $ , K, # ().

5. Ensure that you:
Use the Comments column to enter any additional information relating to an item you are bidding on. This includes additional information regarding the product, packaging, lead-times etc

6. Ensure that you: Enter your manufacturers’ Name and Country correctly.
Bid only for manufacturers that have been prequalified by OECS/PPS for your company
A list of OECS/PPS manufacturers is available as one of the competition documents.

7. Ensure that you:
Pay attention to the Product additional Info column which contains additional requirements for select items.

8. Ensure that you:
Do not enter any information in Column R for this tender. This includes letters, numbers or even spaces.
QA Standard is only required for ARV Tenders. Please leave cells in this column blank.

9. Ensure that you:
Do not alter any of the headings in the QDS. Do not delete or add any information or data to Headings.
Cells A1 to AB1.
Editing the headings in any way alters the format of the worksheet and your bid will be rejected by the system.

10. Ensure that you:
Do not edit any of the information in the columns with Grey Headings. These are Columns A to H and T to AB.
You may only enter information in the cells of Columns with the green headings.

11. Ensure that you: Do not merge cells of the QDS
Do not add additional information to the QDS e.g. dates, names, company stamps
Do not delete any columns or cells
Do not enter information for items you are not bidding on

12. Please note that:
Failure to follow these instructions means that your tenders/Bids will be invalid or rejected by the System. The Standard Bidding Document and Supplier manual also provides instructions on how to complete the Quotation Data Sheet properly.
Link for Supplier Manual

13. If you require any assistance:
Contact OECS/PPS Helpdesk
Telephone:
Nadine
Donna
Brenda
OECS/PPS
OECS/PPS
Online:
Contact us Page
We will be happy to assist you.