Skills for Success with Microsoft Office 2010

Skills for Success with Microsoft Office 2010
PowerPoint Lecture to Accompany Skills for Success with Microsoft Office 2010 Excel Chapter 1 Create Workbooks with Excel 2010 <#>

Introduction In Skills 1–10, you will: Create and Save New Workbooks
Enter Worksheet Data and Merge and Center Titles Construct Formulas Adjust Column Widths and Apply Cell Styles Copy Formulas and Functions Using the Fill Handle Format, Edit, and Check the Spelling of Data Create Footers and Change Page Settings Prepare Worksheets for Printing <#>

Introduction At the conclusion of this chapter you’ll be able to create documents like this. <#>

Skill 1: Create and Save New Workbooks
A file used to organize information Column Headings Row Headings Active Cell The cell outlined in black in which data is entered when you begin typing Worksheet or Spreadsheet The primary document used by Excel to store information. It forms a grid of rows and columns. Each intersection is a cell. Microsoft Excel, Chapter 1, Skill 1, Figure 1 Cell Address or Reference Column letter and row number for cell address. Active cell is A1 Zoom level (yours may be 100%) <#>

Worksheet title and subtitle Active cell is A3 Microsoft Excel, Chapter 1, Skill 1, Figure 2 <#>

Column titles Text values align at left edge of cell Number values align at right edge of cell Microsoft Excel, Chapter 1, Skill 1, Figure 3 Text values Alpha characters (North) Number values Numbers (51) Value Data in a cell <#>

Common Ways to Move or Scroll Through a Worksheet Press Description Enter Key Move down one row. Tab Key Move one column to the right. Shift + Tab Move one column to the left. The 4 navigation arrow keys. Move one cell in the direction of the arrow. Control + Home Key Move to cell A1. Control + End Key Move to the lowest row and column farthest to the right that contains data. Microsoft Excel, Chapter 1, Skill 1, Figure 4 <#>

Skill 2: Enter Worksheet Data and Merge and Center Titles
Data entered Cell A9 active Truncated When text is too long to fit in a cell and the cell to the right of it contains data, the text will be cut off Microsoft Excel, Chapter 1, Skill 2, Figure 1 <#>

Displayed Value Data displayed in a cell Click Undo to remove the text in B1 Underlying Value Data displayed in the formula bar Microsoft Excel, Chapter 1, Skill 2, Figure 2 Formula Bar A bar below the ribbon that displays the value contained in the active cell and is used to enter or edit values or formulas <#>

Cell reference for first cell selected in a range Range Two or more cells that are next to each other Name Box An area by the formula bar that displays the active cell reference Selected range of cells A1:G1 Microsoft Excel, Chapter 1, Skill 2, Figure 3 <#>

Merge & Center button Cells merged and text centered Microsoft Excel, Chapter 1, Skill 2, Figure 4 <#>

Skill 3: Construct Addition and Subtraction Formulas
Symbols Used in Excel for Arithmetic Operators Operator Symbol Operation + (plus sign) Addition - (minus sign) Subtraction (also negation) * (asterisk) Multiplication / (forward slash) Division % (percent sign) Percentage ^ (caret) Exponentiation Formula An equation that performs mathematical calculations on number values in worksheet Arithmetic operators A symbol that specifies a mathematical operation such as addition or subtraction Microsoft Excel, Chapter 1, Skill 3, Figure 1 <#>

Displayed values in D4 and D5 Moving border around B6 indicating it is part of active formula in cell Formula AutoComplete When a formula is entered the function that match the first letter you type displays Microsoft Excel, Chapter 1, Skill 3, Figure 2 Beginning of formula in cell C6 <#>

Cancel button Enter button Subtraction formula in E4 Microsoft Excel, Chapter 1, Skill 3, Figure 3 <#>

Data entered Displayed value after entering subtraction formula Microsoft Excel, Chapter 1, Skill 3, Figure 4 <#>

Skill 4: Construct Multiplication and Division Formulas
Displayed value in G4 Microsoft Excel, Chapter 1, Skill 4, Figure 1 Underlying Formula Formula that appears in the formula bar <#>

Formulas entered in G4:G7 Data entered in cell A11 and merged with B11, text truncated Microsoft Excel, Chapter 1, Skill 4, Figure 2 <#>

Number of adult bikes rented from the North divided by Total bikes rented from the North Displayed value in B12 Microsoft Excel, Chapter 1, Skill 4, Figure 3 Data copied from A4:A7 and pasted into cell A12 <#>

Formulas calculating the Percent of Adult Bikes rented for each location Displayed values in B12:B15 Microsoft Excel, Chapter 1, Skill 4, Figure 4 <#>

Skill 5: Adjust Column Widths and Apply Cell Styles
Screen tip Column Heading The letter that displays at the top of a column Row Heading The number that displays at the left of a row Column resized by dragging the pointer to the right Microsoft Excel, Chapter 1, Skill 5, Figure 1 <#>

Columns B through G resized by dragging pointer to the right Screen tip Microsoft Excel, Chapter 1, Skill 5, Figure 1 <#>

Row 1 height adjusted Accent 6 style and font size 16 applied Cell Style A prebuilt set of formatting characteristics such as font, font size, font color, cell borders and cell shading Microsoft Excel, Chapter 1, Skill 5, Figure 1 <#>

40% - Accent 6 cell style applied to A2 Italic applied to cells A3:G3 and cells A4:A8 Microsoft Excel, Chapter 1, Skill 5, Figure 4 <#>

Skill 6: Use the SUM Function
Sum button Range of cells to be summed surrounded by moving border SUM function with range in parentheses Function A prewritten Excel formula that takes a value or values, performs an operation and returns a value of values ScreenTip provides additional information about the function Microsoft Excel, Chapter 1, Skill 6, Figure 1 SUM Function An Excel function that adds all the numbers in a range of cells <#>

Results of Sum function displays in cells Microsoft Excel, Chapter 1, Skill 6, Figure 2 <#>

Underlying Sum function Displayed value is 6298 Microsoft Excel, Chapter 1, Skill 6, Figure 3 <#>

B6 and C6 numeric values changed Percent values recalculated Microsoft Excel, Chapter 1, Skill 6, Figure 4 Total values recalculated <#>

Skill 7: Copy Formulas and Functions Using the Fill Handle
Small black square in the lower right corner of selection Microsoft Excel, Chapter 1, Skill 7, Figure 1 <#>

B5 changed to B7 and C5 changed to C7 Relative Cell Reference Excel copies a formula but adjusts the cell reference relative to the row number. Refers to cells based on their position in relation to the cell that contains the formula Microsoft Excel, Chapter 1, Skill 7, Figure 2 <#>

Function range adjusted to include new row New blank row 6 Insert button arrow Microsoft Excel, Chapter 1, Skill 7, Figure 3 <#>

Values in D5:G5 copied to D6:G6 Number value changes to 8 Microsoft Excel, Chapter 1, Skill 7, Figure 4 Auto Fill Options button <#>

Skill 8: Format, Edit, and Check the Spelling of Data
Central entered in new row Microsoft Excel, Chapter 1, Skill 8, Figure 1 Formula copied to B15 <#>

Subtitle edited Total style applied Microsoft Excel, Chapter 1, Skill 8, Figure 2 Currency [0] style applied Percent style applied <#>

Spelling dialog box Word not in Office dictionary Suggested spelling Microsoft Excel, Chapter 1, Skill 8, Figure 3 <#>

Message box Microsoft Excel, Chapter 1, Skill 8, Figure 4 <#>

Skill 9: Create Footers and Change Page Settings
Header & Footer Tools Design Contextual tab File name button Footer area Edges of paper display in Page Layout view Microsoft Excel, Chapter 1, Skill 9, Figure 1 Page Layout View View used to change page orientation, headers, footers, and margins for printing <#>

Margins button Page Setup dialog box Horizontally check box selected Microsoft Excel, Chapter 1, Skill 9, Figure 2 <#>

Preview of printed worksheet Gridlines will print File name, date, and text display in footer area Microsoft Excel, Chapter 1, Skill 9, Figure 3 Normal view Maximizes the number of cells visible on the screen <#>

Page break – dotted line Sheet2 and Sheet3 deleted Normal button on status bar Microsoft Excel, Chapter 1, Skill 9, Figure 4 Sheet 1 renamed <#>

Skill 10: Display and Print Formulas and Scale Worksheets for Printing
Show Formulas button Formulas display in cells Microsoft Excel, Chapter 1, Skill 10, Figure 1 Page break <#>

Microsoft Excel, Chapter 1, Skill 10, Figure 2 Page 3 of 3 <#>

Page Layout tab Width button arrow Microsoft Excel, Chapter 1, Skill 10, Figure 3 Height button arrow <#>

Preview of printed worksheet Formulas display on single page Microsoft Excel, Chapter 1, Skill 10, Figure 4 Landscape orientation applied <#>

Skills for Success In this chapter you have learned to:
Create and Save New Workbooks Enter Worksheet Data and Merge and Center Titles Construct Formulas Adjust Column Widths and Apply Cell Styles Copy Formulas and Functions Using the Fill Handle Format, Edit, and Check the Spelling of Data Create Footers and Change Page Settings Prepare Worksheets for Printing

You have now completed all Skills for Excel Chapter 1
Congratulations You have now completed all Skills for Excel Chapter 1

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

Skills for Success with Microsoft Office 2010

Similar presentations

Presentation on theme: "Skills for Success with Microsoft Office 2010"— Presentation transcript:

Similar presentations

About project

Feedback

Log in

Auth with social network:

Skills for Success with Microsoft Office 2010

Similar presentations

Presentation on theme: "Skills for Success with Microsoft Office 2010"— Presentation transcript:

Similar presentations

About project

Feedback