1. BUDGETARY REVIEW AND RECOMMENDATION REPORT (BRRR) CIVILIAN SECRETARIAT FOR POLICE

2. Appraising on the status of the recommendations
INTRODUCTORY REMARKS
Appraising on the status of the recommendations
Finances
Staffing
Programmes

3. ADMINISTRATION
REPORTING STATUS ON THE FINANCES AND ON ADVERTISED/ VACANT POSTS IN THE CIVILIAN SECRETARIAT FOR POLICE SERVICE
10.2 and 10.4 FINANCES

4. STATE OF OVERALL EXPENDITURE AS ON 30 SEPTEMBER 2014

5. STATE OF OVERALL EXPENDITURE AS ON 31 DECEMBER 2014

6. STATE OF OVERALL EXPENDITURE AS ON 15 JANUARY 2015

7. EXPENDITURE TREND ANALYSIS
Standard Items
Compensation of Employees
Goods and Services
Opening Budget
71 537
27 311
Actual Expenditure
Sep-14
26 563
7 639
Dec-14
40 502
13 920
Jan-15
44 356
14 161
Increase Spending since Sep 2014
17 793
(67%)
6 522
(85%)
Total Expenditure
Closing Balance
27 181
13 150

8. Paragraph 10.2 Few measures implemented:
Monthly reporting by Chief Directors on spending including reasons for over/under-spending.
Procurement and Spending Plans to be submitted monthly going forward.
Funds to be redistributed by Budget Committee (newly established) to areas where spending can take place.
Special programmes initiated like Communication Strategy introducing CSP to public of South Africa.
Implementation of own systems and Virtual Private Network in advanced stage which would increase spending.
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9. Paragraph 10.4 Financial Structures and Accountability in place.
Funds transfer and expenditure claim from SAPS to be finalised in January 2015.
Transfer of personnel to happen in February 2015 for 1 March 2015.
All BAS and PERSAL structures in place to do salary and other payments.
Most financial policies signed outstanding policies and delegations to be signed-off before end of January 2015.
Fortnightly meetings between CSP and SAPS on progress of transfer of functions.
Negotiations ongoing with Treasury to have LOGIS ready for implementation 1 March/1 April 2015.
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10. POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR
Once the following payments have gone through, projection of 99.7% will be achieved at the end of this financial year
An order generated for the full SITA service of over R17,0 million. This could boost goods and services expenditure if all expenditure realizes.
The Administration Programme is ready to start functioning on its own separate from SAPS which would increase its spending even further as it would be responsible for generic departmental related expenditure eg: computer time for transversal systems, internet access, telephones (dependent on the switchboard) and other related expenditure.

11. POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR
Compensation of Employees is at 58,4% spending overall and the main reason is the fact that the level 9 and 11 posts are budgeted for on level 10 and 12 respectively. This will increase by R10,5 million (15.1%) with the retrospective payment of upgraded posts in line with Resolution 1 of 2012.
If the goods and services spending is as high as anticipated all savings on Compensation of employees will have to be viremented to goods and services.
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12. STATUS REPORT ON VACANCIES FROM SEPTEMBER 2014 TO DECEMBER 2014
RECRUITMENT AND SELECTION PROCESSES
TOTAL
VACANT POSTS AS ON SEPTEMBER 2014 16
POSTS FILLED AS ON THE END DECEMBER 2014 9
POSTS REMAINING AT END DECEMBER 2014 7
NEW VACANCIES AS AT THE END OF DECEMBER 2014
TRANSFERS AND TERMINATION OF SERVICE FROM NOVEMBER 2014 4

13. PLANNED ACTION ON CURRENT VACANCIES 2015
POSTS
TOTAL
ACTION
ADVERTISED POSTS 01
DURING DECEMBER 2015
DUE FOR ADVERTISEMENT 04
TO BE ADVERTISED ON THE 23 OF JANUARY 2015
DUE FOR SHORTLISTING 02
BEFORE 31 JANUARY 2015
DUE FOR INTERVIEWS
DUE FOR APPOINTMENT
AWAITING FOR COMPETENCY TEST RESULT S AND CRIMINAL CHECKS 11
CURRENT OUTSTANDING VACANCIES

14. OVERALL RECRUITMENT & SELECTION SUMMARY
R & S PROCESSES
SALARY LEVELS
TOTAL
2-8
9-12
13-15
TOTAL VACANT POSTS TO BE FINALISED WITHIN 2 MONTHS: END DECEMBER 2014 4 3 11
TOTAL TO BE ADVERTISED AND RE ADVERTISED 1 2 1*
DUE FOR SHORTLISTING
DUE FOR INTERVIEWS
DUE FOR APPOINTMENT
ADMIN WORK IN PROGRESS (CAPTURING & DISPUTES)
SUB TOTAL
EXITING STAFF 39 41 27
107
GRAND TOTAL
121

15. VACATED POSTS
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16. OFFICE OF THE SECRETARY OF POLICE
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17. CHIEF DIRECTORATE: POLICY AND RESEARCH
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18. CHIEF DIRECTORATE: CORPORATE SERVICES
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19. 10.6 CONSULTATIVE FORUM
Meeting held between IPID and Secretariat-in Nov 2014 and drafted Terms of reference for collaboration
Launch postponed from Jan 2015 March 2015 due to other pressing priorities
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20. STATUS REPORT BY PARTNERSHIPS
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21. COMMUNITY POLICE FORUM (CPF) RESOURCING/FUNDING
Established Task Team to address CPF policy issues- held three meetings
Established CPF Training Committee (Prov. Depts. of Safety, SAPS, Unions within Police environment, Provincial CPF Board Chairpersons)
Emphasis on the representivity principle -broader stakeholder engagement (vulnerable groups-women, youth, children) etc.
Redefine resourcing of CPFs through among others:
Branding of CPFs
Redefine criteria for membership
Develop Community Safety Plan/Programme of Action with cost
Enhanced marketing through media and social platforms, malls, key entry points (airports), create and intensify awareness
 Advocate for active-citizen participation through izimbizo
Training of CPFs
Strengthen sector crime forums
Joint support to CPFs by Prov. Depts. of Safety, SAPS and Civilian Secretariat for Police at station/community level

22. COMMUNITY SAFETY FORUMS (CSFs)
Varying levels of established CSFs across municipalities in eight provinces, except Free State
Financial commitment has been provided for by some Provincial Departments of Safety and some municipalities to support CSFs programmes
Enhanced stakeholder engagement in CSF activities in line with policy
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23. CSF…Cont’d
Some CSFs have developed Community Safety Plans/Annual Plans in line with municipal Integrated Development Plans (IDP)-On-going process
Some CSFs conduct projects
On quarterly basis, some CSFs hold quarterly meetings
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24. EFFICACY OF THE SAPS NATIONAL RURAL SAFETY STRATEGY
No research was conducted by the Civilian Secretariat for Police on the matter.
However, a summit on Rural Safety will be held end of March 2015 to address that.
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25. ACTIVITIES ACCOUNTING FOR EXPENDITURE
Activity
Date
Indoni-Anti-stolen Goods initiative
June 2014
National Indicator Programme alignment with Provincial Departments of Safety
Aug 2014
Moral regeneration workshop
Nov 2014
National and Provincial Houses of Traditional Leaders’ engagements on crime prevention initiatives
Plenary
March and Dec 2014
Launched anti-stolen goods campaign
Dec 2014
White Paper Consultative workshops
Faith-Based Organisation (FBO) engagement on crime prevention initiative
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26. PARTNERSHIPS UNIT 4TH QUARTER PRIORITIES
Summit on SAPS National Rural safety strategy
(end of March 2015)
Engagements on public participation meetings
(Jan – March 2015)
Assessment of Community Safety Forums (CSFs)
(Feb – March 2015)
Stakeholder engagement on crime on prevention initiative:
SADTU (end of January 2015)
FBOs (two in February 2015)
Traditional Leadership (end of March 2015)
Youth on moral regeneration issues (end of February early March 2015)
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27. STATUS REPORT BY POLICY AND RESEARCH
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28. POLICY UNIT 4TH QUARTER PRIORITIES
Draft White Paper on Security to be advertised for public comment in late February 2015
Gender Based Violence policies were finalised in 3rd quarter & commencing with last round of consultations in Feb 2015
Firearms project to be finalised end March 2015
Preparatory work on joint firearms workshop with Portfolio Committee completed
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29. STATUS REPORT BY LEGISLATION
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30. BACKGROUND
That additional staff in the legislation programme be appointed without delay.
That all the outstanding legislation be fast-tracked by the department.
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31. LEGISLATION UNIT’S MEASURES
Additional staff for the Unit will be done together with Human Resources Unit in Corporate Services.
Currently there is a new structure under consideration and it is awaiting approval of DPSA.
The filling of new posts will follow after approval of the new structure and the funding of posts.
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32. LEGISLATION 4TH QUARTER PRIORITIES
Firearms Control Amendment Bill
Protection of Constitutional Democracy against Terrorism Amendment Bill
Various processes of the review of the SAPS Act underway, pending the outcomes of the White Paper Process.

33. Compensation of board members of the DNA Oversight Ethics Board.
MISCELLANEOUS COSTS
Outstanding accounts to Government Printers on passed Acts assented to by the President
Compensation of board members of the DNA Oversight Ethics Board.
Additional expenditure will be drawn from the legislation unit with regards to litigation.
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34. STATUS REPORT BY MONITORING AND EVALUATION
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35. Phase I of IMS finalised by March 2014 but not deployed
BACKGROUND
Under spending was due to slow progress in ISM development and deployment
Phase I of IMS finalised by March 2014 but not deployed
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36. ACTIVITIES ACCOUNTING FOR EXPENDITURE
Agreement was reached with SAPS (TMS) and SITA for SAPS will support CSP until it is fully operational with its own secure network supported by SITA
Hosting process was outlined
SITA to categorise CSP as a priority client and allocate a technician on site
Allocate a secure offsite server
Project proposal submitted by SITA
In November 2014 SAPS declined to host the IMS citing security reasons
External service provider to be used for deployment of phase 1 due to challenges experienced
SCM process underway
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37. M & E UNIT 4TH QUARTER PRIORITIES
ISM phase 1 to be deployed and phase 2 developed and deployed - R3.9 million on going
Police station oversight visits to be conducted – R by March 2015
Continuous monitoring of DVA – R by March 2015
Business process mapping on complaints management and policy dialogue on police conduct – R by March 2015
Evaluation of Fingerprints Act finalised - R by March 2015
Launch of the consultative Forum by March 2015
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38. THE END
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