1. 2016-17 Test Administrator Training
Required for DTCs, STCs, and TAs

2. Topics Roles and responsibilities Ensuring student participation
Test Administration Manual requirements
What’s new this year in the statewide assessment system
Test administration resources and tools

3. Required Modules for TAs
Test Administrators
Accessibility Supports
Test Security
Smarter Balanced Administration*
OAKS Online Science and Social Sciences Administration*
ELPA21 Administration*
*Only required for TAs administering this assessment
TAM, Section 1.5: Training Requirements

4. TA Roles and Responsibilities
Before testing:
Provide students with an opportunity to take the practice test
Review student IEPs or education plans to identify appropriate test formats and accessibility supports
Make arrangements for students who are not testing
During testing:
Ensure that students receive the appropriate test
Enforce test environment requirements
After testing:
Check participation reports to ensure all eligible students have completed testing
TAM, Section 6: Planning for Test Administration

5. Student Participation
ensures representation of all students in assessment results.

6. Participation in Required Spring Assessments
Student Participation
Participation in Required Spring Assessments
English Language Arts Grades 3 – 8, & 11: Smarter Balanced or Extended Assessments
Mathematics Grades 3 – 8, & 11:
Smarter Balanced or Extended Assessment
Science Grades 5, 8, & 11:
OAKS Online Science Assessment
Social Science (Optional) Grades 5, 8, & 11:
OAKS Online Social Science Assessment
English Language Proficiency Grades K-12:
ELPA21
TAM, Section 7: Smarter Balanced
TAM, Section 8:OAKS Online
TAM, Section 9: ELPA21
TAM, Section 11: Extended

7. Planning that Impacts Participation
Student Participation
Planning that Impacts Participation
Know how many opportunities are available for the test you’ll be administering
Know when your school is administering each test so your students take the right test at the right time
Know what test settings your students need before testing begins
Check IEPs and 504 Plans what supports are identified
Check TIDE to see what settings are assigned
TAM, Section 6: Planning for Test Administration TIDE User Guide

8. Q&A Discussion
What are the local considerations and challenges around monitoring student participation within your school or district?
What are some effective approaches you could use to ensure all eligible students are tested in your school or district?
What resources do you plan to use to assist you in monitoring student participation?

9. Test Environment
ensures validity of student results and that no students have an unfair advantage or disadvantage during testing.

10. Requirements Test Environment Supervision at all times by a trained TA
Quiet environment void of distractions
Only accessibility supports listed in OAM made available to students
Limited interaction with students
Read student directions
Administer accessibility supports appropriately
No coaching
TAM, Section 2.2: Security of the Test Environment

11. OAKS Portal
The web based system that is used for testing, test settings, and progress monitoring reports.

12. Accessing the OAKS Portal
OAKS Portal URL: oaksportal.org
Register to receive alerts when announcements or resources are posted on the portal
Provides access to:
TIDE (view and edit student test settings)
TA Interface (used to administer tests)
Online Reporting System (view participation and performance reports)
TIDE User Guide
TA User Guide
ORS User Guide

13. Accessing the OAKS Portal

14. Accessing the OAKS Portal

15. Overview of Test Delivery System
OAKS Portal
Overview of Test Delivery System
TA Interface
Administer online tests, track progress, and manage students testing in your session
Adjust test settings for individual students before they are approved to start the test
Approve and submit print requests from students
Student Interface
Secure online test that must be accessed via a secure browser
General Education Student Interface
Braille Interface
TA User Guide

16. TA Interface at a Glance
OAKS Portal
TA Interface at a Glance
Used to create and manage test sessions and approve students
All information is visible on one screen
Test Session ID
Students needing approval to start testing
Students with tests in progress
Print requests
TA User Guide

17. TA Interface (cont.) OAKS Portal TA User Guide
Create and Manage Test Sessions
List of available tests automatically displays upon logging in
Click Expand All to see more detail
Select the tests for inclusion in the session and click [Start Session]
System generates a Session ID that students will use to log in
Test sessions automatically expire upon TA logout
Sessions cannot be resumed
Students may resume a paused test in any new test session that includes the applicable test subject and grade
Example: TA creates a test session for students on Tuesday. To resume testing on Wednesday, the TA will create another test session for students to resume testing
TA User Guide

18. TA Interface (cont.) OAKS Portal Student Test Settings and Approvals
The number in red next to the Approvals button shows the number of students waiting for approval
Clicking on the Approvals button brings up the list of students who need to be approved to test.
TA User Guide

19. OAKS Portal
TA Interface (cont.)
TA User Guide

20. Student Log-in OAKS Portal TA User Guide 1 2
Log in using First Name, SSID, Session ID
Confirm identity – “Is This You?” screen
First Name (same as in SSID upload), Enrolled Grade, DOB, School, SSID
Select Test
Student will see available tests by subject
TA Approval required to start test
Confirm test -- “Is this your test?” screen 3 4 5
TA User Guide

21. Q&A Discussion
What are the local considerations and challenges around use of the OAKS Portal?
What resources do you plan to use to assist you in using the OAKS Portal?

22. Related Reading Requirements by Role
User Role
Description
Test Administrator
Sections 1 – 4 of the TAM
Sections 6 – 12 of the TAM based on the tests the TA will administer
Appendix A: Statewide Test Schedule of the TAM
The Oregon Accessibility Manual (OAM)

23. Test Administration Resources
Test Administration Manual
Oregon Accessibility Manual
Best Practices Guide
Promising Testing Practices
TA User Guide
Practice and Training Tests