1. OCPS CCNA SELECTION COMMITTEE TRAINING
Facilities & Construction Contracting
December 12, 2018

2. OCPS CCNA SELECTION COMMITTEE TRAINING

3. CCNA Consultants’ Competitive Negotiation Act FL Statute 287
CCNA Consultants’ Competitive Negotiation Act FL Statute governs the process the District uses to acquire the following professional services:
Architectural Services
Engineering Services
Registered Surveying and Mapping Services
Landscape Architecture
Construction Management
Design Build
Program Management

4. Purpose
Allows for the selection of the best qualified firm with the appropriate knowledge, skill, reputation, past performance and technical competence to assure a successful quality project
Price becomes a factor only after the most qualified firm has been identified
Not limited to the low bidder
Team approach between Owner, Designer and Contractor

5. 1 2 3 4 5 6 7 8 CCNA Process Summary Advertise RFQ
(Request for Qualifications) 2
Receive Submittals from Firms 3
Committee Evaluates & Scores all Submittals to Develop a Short-List of Firms to Interview 4
CFO Approves Committee Recommendation and Forwards to Superintendent 5
Shortlisted Firms Present to Committee. Evaluate & Score to Determine Top Ranked Firm 6
CFO and Superintendent Approve Committee Recommendation 7
Recommendation Submitted to School Board for Approval 8
Negotiate and Contract

6. CCNA Procedures Committee Membership
Members are selected by the COO for each project and if a member cannot serve, their respective Chief must excuse the member.
Chairman (Selection Process Administrator)
Voting Members could include representation from other public and private entities

7. Role of Chairman
Provide documented information related to dollars contracted, performance, and compliance criteria to the Committee to be used during discussion.
Ensure that each firm is provided the time allotted for their presentation and questions and answers.
Ensure that the meeting is conducted in accordance with CCNA guidelines.
Ensure all discussion is relevant to the scoring criteria and shall immediately halt any discussion that is not relevant to the process or the scoring criteria. This includes discussion by members that may be perceived to inhibit or preclude conflicting opinions.
The Chairman collects all original signed score sheets and tallies the scores, and determines if a tie breaker question is required.
 Submit the recommended ranking to the Chief Facilities Officer.

8. Expectation of Members
Commitment of Time
Understand evaluation criteria in the RFQ & Review proposals prior to selection meetings
Be prepared to discuss proposals as it relates to proposal criteria
Provide rationale for lowest and highest scores assigned to each firm
Ask relevant questions during the presentation
Ensure prompt arrival and attention to meetings
Comply with the no-contact period & Do not discuss scoring outside of meeting
Be respectful of time limitations during the question and answer period
Disclose all Conflicts of Interests or Influence and Comply with Ethics & Lobbying Policy KCE

9. CCNA Process Information
Discussion
Limit discussion to the established criteria. Avoid dialogue that is not pertinent to the process.
Performance issues not documented may not be discussed or taken into consideration when scoring.
Shortlist Meeting
Shortlist will only include the five highest scoring firms. In the event of a tied score for fifth place, all such tied firms shall be included in the short list.

10. CCNA Process Information
Interview
If the ranking results in a tied score for the number one or number two ranked firms, additional information shall be requested from the tied firms and presented to the committee. The committee will score the firms based on the responses to the additional information.
Scoring
Members will assign a score between 0 to 20.
Members will have to provide rationale for the lowest and highest score given to each of the firms.

11. Compliance Criteria
The firm must be properly certified by the Florida Secretary of State to do business in Florida at the time of submission.
The firm must be properly registered, licensed and certified at the time of submission.
The firm must have been in continuous business for a minimum of five years. Note: If firm is a joint venture, at least one of the companies comprising the joint venture or partnership must have been in continuous business for a minimum of five years.
Conflict of information disclosure and response

12. CM Evaluation Shortlist Criteria
The firm must be properly certified by the Florida Secretary of State to do business in Florida at the time of submission.
The firm must be properly registered, licensed and certified at the time of submission.
The firm must have been in continuous business for a minimum of five years. Note: If firm is a joint venture, at least one of the companies comprising the joint venture or partnership must have been in continuous business for a minimum of five years.
Conflict of information disclosure and response

13. CM Evaluation Presentation Criteria
References (10%)
Includes Past Performance on OCPS Project
Overall Approach, Methodology & Knowledge of Site (30%)
Project Team (10%)
Cost Control (20%)
Project Schedule (20%)
MWBE, LDB and VBE Implementation Plan (10%)

14. CCNA Meeting Points
Shortlist Meetings are advertised and open to the public
Each Meeting is audio recorded
Firms can be disqualified if they violate the No-Contact Period.
Firms can request debriefing meeting with Facilities & Construction Contracting to discuss concerns with scores.