1. The Deposit Block – It’s not just for Deposits
John Bilanin and Diane Trainer
Lafayette College

2. CPE Credits
To receive CPE credits for this session (if eligible), complete the CPE Attendance Form on the PABUG Annual Conference website
For additional questions please contact Lora Harper CPE - Coordinator

3. Lafayette College
Located overlooking the Delaware River in Easton, PA; about 70 miles west of New York City and 60 miles north of Philadelphia.
Over 2,600 undergraduate students from 46 US states and territories + 53 countries.
229 full time faculty and a 10:1 student ratio.

4. Refund Process The Challenge The Solution
Simplify Refund Process by reducing the number of students carrying credit balances
The Solution
Use the Deposit functionality to give students the option to defer credit balances to a future term

5. Configuring Banner Determine scenarios for deferring credit balances
Carry Forward Credit Balances
Deferred Freshman Admission
Work with Accounting to create new accounts
Unapplied Prior Term Credit
Prior Term Credit Carryforward
Prior Term Credit Clearing

6. Configuring Banner Create new Detail Codes (TSADETC)
A Deposit code for each scenario you identify
CDEP – Prior Term Credit Applied
DDEP – Deferred Deposit Applied
A Payment code for each new Deposit code
9CRD - Prior Term Credit Balance
TDEF – Deferred Tuition Deposit
One Detail Code (Charge) to move credit off student account
9TRF – Transfer Credit to Future Term

7. Configuring Banner TSADETC – Detail Code Control Form – Student
Detail Code (Charge) to move credit off student account

8. Configuring Banner TSADETC – Detail Code Control Form – Student
Payment code for new Deposit code

9. Configuring Banner TSADETC – Detail Code Control Form – Student
Deposit code for each scenario

10. Configuring Banner
TGADEPC – Deposit Detail Control

11. Scenario 1 - Reduce # of Credit Balances
Run TGRAGES for credit balances

12. Scenario 1 - Reduce # of Credit Balances
TGRAGES credit balance output

13. Scenario 1 - Reduce # of Credit Balances
Using TSAAREV, identify term(s) and transactions with credit balances

14. Scenario 1 - Reduce # of Credit Balances
Using TSAAREV, identify term(s) and transactions with credit balances

15. Scenario 1 - Reduce # of Credit Balances
Enter “Transfer Credit” detail code (9TRF) for the amount of the credit balance.
NOTE…..if credit balances exist for more than one term, a separate transaction for each term code will need to be entered

16. Scenario 1 - Reduce # of Credit Balances

17. Scenario 1 - Reduce # of Credit Balances
Select Tools – Apply Transactions on TSAAREV to apply the balances for the student.

18. Scenario 1 - Reduce # of Credit Balances
The student account balances should be zero

19. Scenario 1 - Reduce # of Credit Balances
On the deposit tab of TSADETL, enter a deposit using the Prior Term Credit Applied detail code

20. Scenario 1 - Reduce # of Credit Balances
Credit will show in the Deposit section of TSAACCT

21. Scenario 1 - Reduce # of Credit Balances
After release, credit appears on student account

22. Scenario 1 - Reduce # of Credit Balances
After release, credit appears on student account

23. Scenario 2 – Deferred Freshman Admission
Review student account on TSADETL

24. Scenario 2 – Deferred Freshman Admission
Enter “Transfer Credit” detail code for the deferral on TSADETL and Direct Pay (T-Pay) the two transactions

25. Scenario 2 – Deferred Freshman Admission
On the deposit page of TSADETL, enter a deposit using the Deferred Deposit Applied detail code

26. Scenario 2 – Deferred Freshman Admission
Credit will show in the Deposit section of TSAACCT

27. The Results Credit Balance Carryforward
Fall 2017 – 21 students
Fall 2018 – 12 students
Represents approx. 2% of eligible students
Easier to Analyze Outstanding Receivables
Simplified Refund Process

28. Lessons Learned
NEVER change anything that defaults on the deposit tab of TSADETL
Review all credits for any Title IV implications
Document decisions made by students regarding refunds
Monitor clearing account regularly

29. Contact Info
John Bilanin Director – Financial Systems Diane Trainer Accounts Receivable Manager

30. Questions

31. Thank You
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