1. Time Management

2. Concentrate on results, not on being busy

3. Importance of Time Management
Difference between productive and unproductive people – Plan your time
15 min planning saves up to 2 hrs execution
‘I am more productive in the last minute – why change?’
Pareto Principle - 80:20 Rule

4. Goal Setting SMART goal setting guidelines :
Specific - Have you clearly defined your goal?
5 W’s
Measurable - How do you know if you are making progress?
How much, How Many, How Often
Attainable - Is your goal really achievable? Be ambitious but honest.
Realistic - Is your goal something you are willing to make sacrifices for?
Resources, Support of people, Knowledge
Timely - Is your goal achievable in a meaningful timeframe?

5. Goal setting work sheet
Long Term
Personal/Family 1. 2. 3.
Academic/Professional
Short Term/Academic
For each goal:
Time to completion
Resources available
Obstacles anticipated
Follow-up
What did I accomplish?
What remains to be completed?
What helped me to be successful?
What learning can I apply to future endeavors?

6. Prioritize use of time

7. Effectiveness & Efficiency

8. Planning & Scheduling Monthly Planner Monday Tuesday Wednesday
Thursday
Friday
Saturday
Time
Management
Workshop
9:30-10:30am
Complete
review of 1st
term's work
half of second
Busy studying, don't
waste time!
review
problems and
practice test
Java Exam Today
Half-way
through term!

12. Time Management Challenges
Managing interruptions
Find a hide out!!!
Create visual barrier
Don’t keep extra chairs
Keep standing
Tell them they are interrupting

13. Time Management Challenges
Procrastination
What is procrastination?
Putting off things that we should be doing
Avoid high priority, challenging tasks
Seek comfort in doing tasks you know you're capable of completing
Causes of procrastination:
Have doubt on your skills or resources
Do not know where to begin
Waiting for “right time” or “right mood”
Underestimate the difficulty of the task
Perfectionism

14. Overcome Procrastination
Recognize that you are procrastinating
Work out why you are procrastinating
Ways to overcome:
Find a small part of the task you can do right now
Identify the emotion associated with doing it
Finish an incomplete
Delete it and move on
Face your fears and the risks head-on

15. Get organized
Time is saved if you prepare your work environment and equipment beforehand
Tidy your desk, make sure your chair is in the correct position and you have all the information you need close at hand
Having your appointments, tasks and key notes in one place
Helps you find information faster and also helps prevent stress

16. Utilize Time Gaps Time gaps are intervals of time free of activities
E.g. gaps between classes, between meetings, in a queue, waiting in your car
Discover where you are likely to experience small, wasted gaps of time
Utilize them to finish tasks that can fit in
Examples of utilizing them effectively:
Make calls while waiting
Read up something
Prepare for the upcoming activities

17. Using your time Twice Doing two activities simultaneously
Productivity and efficiency are not being sacrificed
For example:
Read or study while using public transportation
Listen to the radio while driving
Use home exercise equipment in front of the TV

18. Learn to say NO
Do not say yes when you don't have the time, motivation, interest or skills to do the task
Say “no” to tasks that have little impact on your targets
Prevent stress
Avoid overworking

19. Delegation Assign task responsibility and authority to others
Delegate to the right person
You are still responsible for the completion of the task
Give objectives or expected outcome, not procedures

20. Thank you
Courtesy: Teoh Yuan Hui, Time management for Univ Students, BookBooN.com