1. SBR strategy Possible implications for NSSRA’s co-operation with external partners

2. Contents Co-operation about one common register Public accessible
Address register
Co-operation about an electronic database for searching the correct activity code
The contents reflects some possible co-operation areas from where all will benefit.
When a common basis register functions it will be much easier for each authority to add more or less ‘own’ information in their own registers.
But of course NSSRA will always need to receive information from other authorities because they have already information which can be used for statistical purposes and therefore it is not necessary to ask the businesses again. And when all use the same identification of the businesses it is easy to combine this – for statistical purposes.

3. Central players in the Danish Central ABR
the core
Legal Units
Local
Central Register of Persons
Official Journal of the Danish State
Danish Commerce and Companies Agency
Central Customs and Tax Administration
Statistics Denmark
Danish Working Enviroment Authority
Danish Labour Market Authority
Self registration via internet
Primary data providers
Secondary data providers
Users:
All mentioned here and
several others in
the public and private sector
Co-operation is the most important thing.
The central players in Danish Central Administrative Business Register is the authorities mentioned on this slide and – not to forget the businesses themselves.
Agreement on the importance of basis information – what kind of information and that this information has to be correct.
Agreement on how to reach the end situation – make plans for development (not all can be done at the same time – what is most important?)
Keep it simple.

4. Common data in Central ABR
Legal Unit
ID_no
Start_date & Closing_date
Name
Address
Owner
Legal form
Kind of activity code (max 4)
Phone-no, Fax-no,
Creditor information (compulsory closing or liquidation)
Number of employees (from Statistics Denmark; given in intervals)
Local Legal Unit (LLKAU
ID_no
Start_date & Closing_date
Name
Address
Link to Legal Unit (start_date & closing_date)
Kind of activity code (max 4)
Phone-no, Fax-no,
Number of employees (from Statistics Denmark; given in intervals)
Why both Legal Units and Local Units? It is because it is of interest to know partly the concentration and partly where the employment is located in what activities.
Besides Start and Closing dates, the dates for when for instance the Legal Unit changes its address in the real world and when it is registered in the Central ABR are registered.
All Legal Units producing goods and services (also self-employed) are registered if the turnover is above 7,000 € a year.
The businesses are obligated to update the register.
The more the information is used the more interested the businesses are to have correct information registered.
Correct addresses are of interest for all who want to come into contact with the businesses – that could be the tax authorities, the working inspectorates and the statisticians.
Correct activity codes can also be used for administrative purposes – to give permissions, to charge on waste, to investigate if some Legal Units with a given activity code pay the amount in tax which could be expected in that group of businesses.
For the businesses it is important that they only have to update this basis information once. This also means that everybody (at least the public sector) has to use this information.
The most important thing for the success of a common Central ABR is that the information is correct.
How is it possible to ensure that this begins to work? The experience in Denmark has been that it is important that the information is public accessible.

5. www.CVR.dk (Search) Search: Name of Legal Unit Legal Unit
Identifi-cation No
Advanced seaching:
which could be a part of an address
telephone no
Local Unit
Identifi-cation No
Searching after persons:
the management
founder
by name and address

6. www.CVR.dk (Information about Legal Unit)
Subscribe to this Legal Unit
Legal Unit Identification No
Start-date
Stop-date
Address
Show other Legal Units on the same address
Telephone No
Fax No
Kind of activity
Legal Form
Credit information
Number of employees in groups
Information if advertising is not wanted
Read more about number of employees

7. www.CVR.dk (Information about List of Local Units)
This part is shown below the information about the Legal Unit
Local Unit
Name (short)
Local Unit
Identification No
Show complete list
If one of the units are marked information on the Local Unit similar to that of the Legal Unit will be shown

8. Address Register Official addresses are necessary
Electronic registration will be easier
Easy to find a relevant business
Many purposes
Official addresses are necessary – if the addresses are not official you cannot use electronic searching. Spelling errors might cause that a business is not found.
Post code and the first few letters of a road name lead you easy to the correct address.
As just shown all businesses at a given road can be listed.
The searching can be made more sophisticated by for instance narrowing by house-number-interval or taking in activity code
it can be used for many purposes. A municipality can be parted in a lot of different districts for different planning purposes. A lot of information can be connected to addresses – and one kind of information is information about businesses.

9. Electronic database for activity code
Purpose:
The businesses should be able to find the correct activity code by themselves
Why:
Easier for the businesses
Easier for staff who has to help businesses to register
How:
Co-operation NSSRA and TAX
NSSRA is responsible for the content
TAX responsible for the technical solution
(Purpose) Or at least 8 out of 10
(Why) It will also be possible for the public in an easy way to find out more about the activity code.
(How) As electronic registration of businesses are under preparation it could be a possibility also to think of incorporating a electronic searching of the activity code. As Tax is responsible for the registration it seems most convenient that Tax is also responsible for the technical solution of a electronic searching of the activity code. But NSSRA know the classification in more details even though Tax staff of course have to know a lot about the subject. This is also the reason why SD has found that it is a good idea to include a possibility to exchange experience through the same web-site. As I will show you the searching mechanism is built around headwords, and these are very important. SD has the responsibility for connection the headwords to the finding of the activity code – as well as the whole text material.

10. WEB Search of Activity code (1)
1. Write a word for the activity
2. Press Search
3. A list of activities is shown
and one is chosen

11. WEB Search of Activity code (2)
Activity text and code
Related codes
Description of what is included
Not included
Related Legal Units (big ones)