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Microsoft Office Illustrated Introductory, Windows XP Edition

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Presentation on theme: "Microsoft Office Illustrated Introductory, Windows XP Edition"— Presentation transcript:

1 Microsoft Office 2007- Illustrated Introductory, Windows XP Edition
Using Reports

2 Objectives Preview a report Use the Report Wizard
Use Report Design View Use report sections (continued) Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

3 Objectives Add subtotals and counts Resize and align controls
Format a report Change page layout Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

4 Previewing a Report The report feature helps you create a professional-looking, easy-to-read document that summarizes data Reports are read-only objects Report sections determine where and when controls print in the report Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

5 Report Sections Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

6 Using the Report Wizard
Report Wizard is one way to create a report It is a tool that asks you questions to guide development of the report Your responses determine record source, style and layout The Wizard helps sort, group and analyze records Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

7 Report Wizard Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

8 Using Report Design View
Report Design View is another way to create a report It is not quite as simple as Report Wizard but it allows more changes Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

9 Report Design View Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

10 Adding fields to Report Design View
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

11 Using Report Sections A section determines where and how often controls in that section print in the report Grouping means to sort records in a specific order plus provide a header or footer section after each group Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

12 Using Report Sections Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

13 Adding Subtotals and Counts
Calculations are used to add subtotals and counts to a report Expressions are needed to create a calculation Functions are built-in Access formulas Arguments are information needed by a function Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

14 Examples of Access Expressions
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

15 Resizing and Aligning Controls
You can resize a control by using the ↔ pointer After resizing a control, it may need to be realigned Two ways to align controls: * Within its own border * With respect to each other Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

16 Precise Resizing and Aligning
[Ctrl] + arrow key(s) move a control one pixel at a time [Shift] + arrow key(s) resize a control one pixel at a time Pixel: * pix = picture * el = element Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

17 Formatting a Report Formatting can make a report look more professional and easier to read Formatting includes: * Font style, size and color * Background colors * Line thickness and color * Alignment Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

18 Typical Formatting Commands
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

19 Changing Page Layout Altering the layout can make a report fit better on the page, making it easier to read Page layout includes: * Orientation (portrait or landscape) * Margins Remember to use Print Preview Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

20 Page Orientation Portrait: Landscape:
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

21 Page Layout Buttons Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

22 Summary Build reports to summarize and professionally present information Report sections determine where and how often the controls within them are printed Add calculations using text boxes that contain expressions Align and format controls to improve the appearance of the report Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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