1. Exploring Microsoft Access 2003
Chapter 4- Proficiency: Relational Databases, Charts, and the Switchboard
Robert Grauer and Maryann Barber
Committed to Shaping the Next Generation of IT Experts.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

2. Multiple-Table Queries
One-to-many relationship
Primary key
Foreign key
Referential integrity
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

3. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Multiple Table Query
Foreign key in Clients table
Primary key in
Consultants table
Relationship between tables (one to many)
Each field and
table to display
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

4. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Total Queries
Summary functions
Total row
Group By
Count function
Sum function
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

5. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Total Query
View Menu  Totals
Click drop down
arrow in Total row
Select Count from
drop-down menu
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

6. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Chart Wizard (1 of 6)
Report Design View
Insert  Chart
Choose the Query
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

7. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Chart Wizard (2 of 6)
Select the fields to be included in the chart
Inserts the
selected field
Removes only the
selected field
Inserts all fields
Removes all fields
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

8. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Chart Wizard (3 of 6)
Select the chart type
Description of
The currently
Selected chart
type
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

9. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Chart Wizard (4 of 6)
Preview the chart
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

10. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Chart Wizard (5 of 6)
Title the chart
Legend display
option
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

11. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Chart Wizard (6 of 6)
The completed chart
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

12. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
The User Interface
Switchboard
Switchboard Manager
Switchboard Items table
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

13. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Switchboard Manager
Graphic
About Investments form
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

14. Other Access Utilities
Tools  Database Utilities
Convert Database command
Changes the file format to an earlier version of Access
Compact and Repair Database command
Compact: Reduces file size
Repair: Automatically run if unable to open an Access database
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

15. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Compact the Database
Select the
Database to
compact
Click Compact
Exploring Office 2003 Vol 1 2/e - Grauer and Barber