1. Shelly Cashman: Microsoft Word 2016
Module 5: Using a Template to Create a Resume and Sharing a Finished Document
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

2. Objectives (1 of 2) Use a template to create a document
Change document margins
Personalize a document template
Indent a paragraph
Customize theme fonts
Create and modify a style
Insert a building block
Save a Word document as a PDF file and edit a PDF file

3. Objectives (2 of 2) Run the compatibility checker
Enable others to access a document on OneDrive
Send a Word document using
Save a Word document as a webpage
Format text as a hyperlink
Change a style set

4. Project-Resume Roadmap
Create a new resume document from a Word template
Modify and format the resume template
Save the resume document in other formats so that you can share it with others
Make the resume document available online so that others can access it
Create a webpage from the resume Word document
Format the resume webpage

5. Using a Template to Create a Resume (1 of 13)
To Create a New Document from an Online Template
Click FILE on the ribbon to open the Backstage view and then click the New tab in the Backstage view to display the New gallery
Type the desired search text in the ‘Search for online templates’ box and then click the Start searching button to display a list of online templates
Scroll through the list of templates list and then click the desired template
Click the Create button to create a new document based on the selected template

6. Using a Template to Create a Resume (2 of 13)
To Set Custom Margins
Click the Adjust Margins button to display the Margins gallery
Click Custom Margins in the Margins gallery to display the Page Setup dialog box. If necessary, click the Margins tab
Type the desired values in the Top, Bottom, Left, and Right boxes
Click the OK button to set the custom margins

7. Using a Template to Create a Resume (3 of 13)
To Modify a Content Control and Replace Its Placeholder Text
Click the content control to be modified
Click the content control name to select the contents of the content control
Type the desired text
Click the content control with the placeholder text
Figure 5-11: display of insertion point with name replaced content control

8. Using a Template to Create a Resume (4 of 13)
To Delete a Content Control
Click the content control with the placeholder text
Right-click the selected content control to display a shortcut menu
Click ‘Remove Content Control’ on the shortcut menu to delete the selected content control, which also deletes the placeholder text contained in the content control
To Move Table Rows
Select the rows to be moved
Position the pointer in the selected row, press and hold down the mouse button and then drag the insertion point to the location where the selected row is to be moved
Release the mouse button to move the selected row to the location of the insertion point
Click anywhere to remove the selection

9. Using a Template to Create a Resume (5 of 13)
To Use AutoComplete
As you type text that contains an AutoComplete entry, the AutoComplete ScreenTip will appear
Press the ENTER key to instruct Word to finish your typing with the word or phrase that appeared in the AutoComplete ScreenTip
Figure 5-20: display of AutoComplete ScreenTip

10. Using a Template to Create a Resume (6 of 13)
To Enter a Line Break
Press SHIFT+ENTER to insert a line break character and move the insertion point to the beginning of the next physical line
Figure 5-23: display of line break character

11. Using a Template to Create a Resume (7 of 13)
To Delete Text
Click the item to delete
Right-click the selected item to display a shortcut menu
Click Delete Item on the shortcut menu to delete the item from the content control
Figure 5-26: display of text to delete selected

12. Using a Template to Create a Resume (8 of 13)
To Indent a Paragraph
With the insertion point in the paragraph to indent, click the Increase Indent button to indent the current paragraph one-half inch
Figure 5-28: display of Layout tab with Indent Left up arrow and Indent Right down arrow

13. Using a Template to Create a Resume (9 of 13)
To Copy and Paste a Table Item
Select the content to be copied
Click the Copy button to copy the selection in the document to the Office Clipboard
Position the insertion point at the location where the copied content should be pasted
Click the Paste arrow to display the Paste gallery
Click the desired Paste option

14. Using a Template to Create a Resume (10 of 13)
To Customize Theme Fonts
Click the Theme Fonts button to display the Theme Fonts gallery
Click Customize Fonts in the Theme Fonts gallery to display the Create New Theme Fonts dialog box
Select the desired fonts in the Heading font and Body font boxes
Type the desired name for the theme font
Click the Save button

15. Using a Template to Create a Resume (11 of 13)
To Create a Style
Format the text as desired
Click the More button in the Styles gallery to expand the gallery
Click ‘Create a Style’ in the Styles gallery to display the Create new Style from Formatting dialog box
Type the desired style name in the Name text box
Click the OK button to create the new style and add it to the Styles gallery

16. Using a Template to Create a Resume (12 of 13)
To Reveal Formatting
Position the insertion point in the text for which you want to reveal formatting
Press SHIFT+F1 to display the Reveal Formatting task pane, which shows formatting applied to the location of the insertion point
Close the Reveal Formatting task pane by clicking its Close button

17. Using a Template to Create a Resume (13 of 13)
To Modify a Style Using the Styles Dialog Box
Right-click the style name to modify in the Styles gallery to display a shortcut menu
Click Modify on the shortcut menu to display the Modify Style dialog box
Make the desired style modifications in the Modify Style dialog box
Click the OK button to close the dialog box and apply the style changes to the paragraphs in the document

18. Sharing a Document with Others (1 of 9)
Inserting a Building Block Using the Building Blocks Organizer
Click the ‘Explore Quick Parts’ button to display the Explore Quick Parts menu
Click ‘Building Blocks Organizer’ on the Explore Quick Parts menu to display the Building Blocks Organizer dialog box
Click the Gallery heading in the building blocks list to sort the building blocks by gallery
Click the building block to insert
Click the Insert button

19. Sharing a Document with Others (2 of 9)
To Save a Word Document as a PDF File and View the PDF File in Adobe Reader
Open the Backstage view and then click the Export tab in the Backstage view to display the Export gallery
If necessary, click ‘Create PDF/XPS Document’ in the Export gallery to display information about creating PDF/ XPS documents in the right pane
Click the ‘Create PDF/XPS button’ in the right pane to display the Publish as PDF or XPS dialog box
Navigate to the desired save location

20. Sharing a Document with Others (3 of 9)
To Save a Word Document as a PDF File and View the PDF File in Adobe Reader
If necessary, Click the ‘Save as type’ arrow and then Click PDF
If necessary, place a check mark in the ‘Open file after publishing’ check box so that Word will display the resulting PDF document in Adobe Reader
Click the Publish button to create the PDF document from the Word document and then, because the check box was selected, open the resulting PDF document in Adobe Reader

21. Sharing a Document with Others (4 of 9)
To Open a PDF File from Word
Open the Backstage view and then click the Open tab in the Backstage view to display the Open gallery
Navigate to the location of the PDF file to be opened
If necessary, click the File Types arrow to display a list of file types that can be opened by Word
Click PDF Files in the File Types list
Click the desired PDF file to open
Click the Open button

22. Sharing a Document with Others (5 of 9)
To Run the Compatibility Checker
Open the Backstage view and them, if necessary, click the Info tab in the Backstage view to display the Info gallery
Click the ‘Check for Issues’ button in the Info gallery to display the Check for Issues menu
Click Check Compatibility on the Check for Issues menu to display the Microsoft Word Compatibility Checker dialog box, which shows any content that may not be supported by earlier versions of Word
Click the OK button to close the dialog box

23. Sharing a Document with Others (6 of 9)
To Save a Word 2016 Document in an Earlier Word Format
Open the Backstage view and then click the Export tab in the Backstage view to display the Export gallery
Click ‘Change File Type’ in the Export gallery to display information in the right pane about various Word file types
Click ‘Word ’ in the right pane to specify the new file type
Click the Save As button in the right pane to display the Save As dialog box
If necessary, navigate to the desired save location
Click the Save button, which may display the Microsoft Word Compatibility Checker dialog box before saving the document
If the Microsoft Word Compatibility Checker dialog box is displayed, click its Continue button to save the document on the selected drive with the current file name in the specified format

24. Sharing a Document with Others (7 of 9)
To Invite Others to View or Edit a Document
Open the Backstage view and then click the Share tab in the Backstage view to display the Share gallery
If necessary, click Invite People in the Share gallery to display text boxes for entering addresses and a message in the right pane
Type the address(es) of the person(s) with whom you want to share the document, click the box arrow so that you can specify Can view, and then type a message to the recipient(s)
Click the Share button in the right pane to send the message along with a link to the document on OneDrive to the listed recipients

25. Sharing a Document with Others (8 of 9)
To Get a Sharing Link
If necessary, open the Backstage view and then click the Share tab in the Backstage view to display the Share gallery
Click ‘Get a Sharing Link’ in the Share gallery to display options for obtaining a link to a document on OneDrive in the right pane
Click the Create Link button in the View Link area in the right pane to create the link associated with the file on OneDrive
Figure 5-60: display of ‘Create a view-only link’ button

26. Sharing a Document with Others (9 of 9)
To Share a Document Using
Open the Backstage view and then click the Share tab in the Backstage view to display the Share gallery
If necessary, click in the Share gallery to display information in the right pane about various ways to send a document via from within Word
Click the ‘Send as Attachment’ button to start your default program, which automatically attaches the active Word document to the message
Fill in the To text box with the recipient’s address
Fill in the message text
Click the Send button to send the message along with its attachment to the recipient named in the To text box and close the window

27. Creating a Webpage from a Word Document (1 of 5)
To Save a Word Document as a Webpage
With the Word 2016 format of the resume file open in the document window, open the Backstage view and then click the Export tab in the Backstage view to display the Export gallery
Click ‘Change File Type’ in the Export gallery to display information in the right pane about various file types that are supported by Word
Click ‘Single File Web Page’ in the right pane to specify a new file type
Click the Save As button in the right pane to display the Save As dialog box
If necessary, navigate to the desired save location

28. Creating a Webpage from a Word Document (2 of 5)
To Save a Word Document as a Webpage
Type the desired file name in the File name box
Click the Change Title button to display the Enter Text dialog box
Type the desired page title in the Page title text box
Click the OK button to close the dialog box
Click the Save button to save the file as a webpage and then display it in the document window in Web Layout view
If the Microsoft Word Compatibility Checker dialog box appears, click its Continue button

29. Creating a Webpage from a Word Document (3 of 5)
To Format Text as a Hyperlink
Select the text to convert to a hyperlink
Click the ‘Add a Hyperlink’ button to display the Insert Hyperlink dialog box
Click Address in the Link to bar
Type the desired address in the address text box
If the address in the ‘Text to display’ text box is preceded by the text, mailto:, delete this leading text because you want only the address to appear in the document
Click the ScreenTip button to display the Set Hyperlink ScreenTip dialog box
Type the desired text in the ‘ScreenTip text’ text box to specify the text that will be displayed when a user points to the hyperlink
Click the OK button in each dialog box to format the address as a hyperlink

30. Creating a Webpage from a Word Document (4 of 5)
To Change the Style Set
Click the More button to display the expanded Style Set gallery
Click the desired style set
Figure 5-71: display of Design tab with Shaded style set

31. Creating a Webpage from a Word Document (5 of 5)
To Test a Webpage in a Browser
Click the File Explorer app button on the Windows taskbar to open the File Explorer window
Navigate to the desired save location
Double-click the webpage file name to run the Internet Explorer browser and display the webpage file in the browser window
With the webpage document displayed in the browser, click the address link to run the program with the address displayed in the window
If Internet Explorer displays a security dialog box, click its Allow button