2. AIKEN COUNTY PUBLIC SCHOOL DISTRICT February 12, 2019
Recruitment & Retention Committee Update Job & Task Analysis Implementation Plan
AIKEN COUNTY PUBLIC SCHOOL DISTRICT February 12, 2019

3. Agenda Background The Tools The Process The Timeline Questions
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

4. Background
Recruitment & Retention Committee concluded with a specific set of recommended action steps and the need for a more detailed analysis of each.
Three (3) working committees:
Recruitment
Retention
Workload
The workload sub-committee was tasked with developing a job and task analysis implementation plan.
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

5. The Tools – The Diary
A diary method was determined to be the best method to gather consistent data paired with a pre-defined list of work categories.
The diary is segmented into 10 minute time blocks beginning at 6:30 am and ending at 9:00 pm.
The diary can be completed electronically or printed and completed by hand based on teacher preference.
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

6. The Tools – The Diary AIKEN COUNTY PUBLIC SCHOOL DISTRICT Time Block
Activity
Frequency (D,W,M,Q,A)
6:30 AM
6:40 AM
6:50 AM
7:00 AM
7:10 AM
7:20 AM
7:30 AM
7:40 AM
7:50 AM
8:00 AM
8:10 AM
8:20 AM
8:30 AM
8:40 AM
8:50 AM
9:00 AM
9:10 AM
9:20 AM
9:30 AM
9:40 AM
9:50 AM
10:00 AM
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

7. The Tools – The Legend
The work categories are intended to group like activities applicable across all grade levels and content areas while providing insight into the varied tasks teachers engage in.
Time frames considered include
Daily
Weekly
Monthly
Quarterly
Annually
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

8. The Tools – The Legend Professional Development Instruction Duty
Planned Interruptions
Data Collection/Analysis
Unplanned Interruptions
IEP/504 Meetings
Clerical Items
Grading Assessments
Classroom Environment
Discipline Paperwork
Paid Extra Curricular Activities
Work Related Communication
Other Extra Curricular Activities
Direct Communication with Parents
Administering or Grading a District Assessment
Instructional Planning
Administering a State or National Assessment
Preparing for Instruction
Creating Assessments
Other
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

9. The Process - Collection
Classroom teachers will be segmented into PK-2, 3-5, 6-8, 9-12.
Forty teachers from each segment will be randomly selected.
Each selected teacher will asked to complete the diary for 4-weeks.
During the first 2 weeks, each teacher will record all activities performed using the provided category legend.
During the next 2 weeks, each teacher will record only activities performed weekly, monthly, quarterly, or annually.
Any activities not performed during the collection period should be added with an estimate of time spent.
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

10. The Process – Data
To reduce the collection and data entry burden on teachers completing the survey, Human Resources staff will calculate the total time spent in each activity category from the diaries and enter it into an online form.
Teachers should submit their diaries to HR daily during the first 2 week data collection period and weekly during the second 2 week data collection period.
All diaries should be submitted to Human Resources no later than April 5.
Members of PEP Board will audit data entry to validate accuracy.
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

11. The Process – Analysis
Data entry in the online form will be transferred to an excel workbook.
There, data can be aggregated or segmented to determine similarities as well as key differences based on level and/or subject area.
Specific areas for deeper analysis can be identified through both trends and anomalies.
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

12. The Timeline
Feb 5 Draft plan is presented to stakeholder groups for questions and final modifications
Feb 12 Implementation plan is presented to the Board of Education
Feb 22 Randomly selected teachers will be notified
Mar 1 Participating teachers will attend a brief workshop to review the data collection process
Mar 4 Data collection begins
Mar 29 Data collection ends
Apr 5 All diaries should be submitted to Human Resources and online forms complete
May 14 Findings and recommendations from data analysis are presented to the Board
AIKEN COUNTY PUBLIC SCHOOL DISTRICT

13. QUESTIONS & COMMENTS
AIKEN COUNTY PUBLIC SCHOOL DISTRICT