1. Texas Student Data System
Simple Solution. Brighter Futures.
Texas Student Data System
Candice DeSantis - Subject Matter Expert
Texas Education Agency
April 2018

2. Agenda Spring Training 2018
Technical Updates
ODS Statistics
Top 5 Processing Days
PEIMS Statistics
Report Statistics
Upcoming PEIMS Enhancements
Report Bundling & Notifications
PDM
Release Schedule
Upcoming New Data Collections
RF Tracker
SPPI 14

3. Technical Updates

4. ODS Statistics 2018 FALL - Volume 2018 FALL – Performance
There were 7,414,580,916 records processed.
There were 20,651 batches processed.
2018 FALL – Performance
20333 of total jobs took less than 1 hour to process
287 of total jobs took longer than 2 hours to process

5. Top 5 Processing Days
29-NOV-17 total records uploaded 292,565,406| 543 batches processed | .32 % processing longer than 2 hours
15-NOV-17 total records uploaded 273,348,264| 477 batches processed | .1 % processing longer than 2 hours
30-NOV-17 total records uploaded 264,015,194| 475 batches processed | .09 % processing longer than 2 hours
16-NOV-17 total records uploaded 277,376,899| 453 batches processed | .3 % processing longer than 2 hours
18-JAN-18 total records uploaded 154,734,115| 415 batches processed | 0 % processing longer than 2 hours

6. PEIMS Statistics 2018 FALL - Promotions 2018 FALL – Validations
There were 1,245,935,742 records promoted.
There were 16,808 promotions processed.
327 of the total promotions took longer than 2 hours to process
3 of the total promotions took longer than 5 hours to process
2018 FALL – Validations
There were 18,125 validations processed.
27 of the total validations took longer than 2 hours to process
2 of the total validations took longer than 5 hours to process
SJ: Need updated numbers – should we be reporting on FALL2 or MIDYR?

7. Report Statistics FALL 2018 SUMMER 2017
There were 239,131 reports generated in 2018 FALL 1.
Average execution time in seconds: .92 s
SUMMER 2017
There were 99,646 reports generated in 2017 SUMR 1.
Average execution time in seconds:  39 s
SJ: Need updated numbers – should we be reporting on FALL2 or MIDYR?

8. Upcoming PEIMS Enhancements

9. TSDS PEIMS Enhancements
Reports Bundling
TEA defined bundles became available August 4, 2017
TEA’s focus has been to ensure all TEDS updates have been completed in the PEIMS application by Collection deadlines
Notifications
This slide needs some re-wording – please coordinate with Leanne and Terri

10. PDM
PDM
DISAGGREGATION OF PEIMS SUMMER ATTENDANCE DATA
There is a current known issue with this report not considering all Homeless Status Codes.
In addition, this report is showing an inaccurate LEP count.

11. PDM3-120-004 Upcoming Enhancements
Clarified Days in Membership calculation
Total Days Absent + Total Eligible Days + Total Ineligible Days
Clarified % Days in Membership calculation
Divide section total by the Total Days Eligible, then multiply by 100
Clarified Total Refined ADA calculation
Divide Total Eligible Days by Days Taught by ethnicity within the reporting period and track

12. PDM3-120-004 Upcoming Enhancements (cont.)
Clarified Total RADA calculation
Day Eligible dived by Days Taught
% Total RADA = Divide section total by the Total RADA, then multiply by 100
Added column % Group to page 2 sections
Percentage of group
Special Populations section
Removed Special Education, Career and Technical, Bilingual, ESL, and Gifted & Talented
Get a copy of requirements for assistance

13. PDM | Mock-up
Get a copy of requirements for assistance

14. PDM | Mock-up
Get a copy of requirements for assistance

15. Release Schedule

16. Release Schedule ODS PEIMS Application June 29, 2018 August 3, 2018
TEDS Final
September 28, 2018
TEDS Addendum
PEIMS Application

17. Upcoming Data Collections

18. Upcoming Data Collections
RF Tracker Implementation
Residential Treatment Facility tracking system for Special Education students
December 2019 TEDS publication
SPPI Implementation
Collection of contact information for Special Education students who have graduated or left the Texas Public School System
SJ: Removed this bullet. Do we need to state it somewhere else?  . Global Reports Viewer (GRV)
Available in production 3/29/2018

19. Questions?