1. Presentation to the Joint Portfolio and Select Committees on Finance Statistics South Africa Continuous improvement
4 June 2004

2. Statistics about statistics
A4 pages printed last year
questionnaires distributed last year
releases distributed to users last year
telephonic and requests last year
hits on website per working day
225 million responses to Census 2001
Largest number of hits on website in one day (25 May 04)
copies of Census in Brief printed
2 653 downloads of Census in Brief in 20 days in May 04

3. Utilisation Framework for Official Statistics
Top
Political
Authority
Planning
Authority
Mass
Media
Specialist
Groups
Resources
Authority
Statistical
Authority

4. TRANSITION: Pre-Ten Review Period Change in Political system
First 2 yrs
Demand for
information
Change in legal system
Years 3 to 4
Ends leadership Era
Change institutions
Years 5-8
10 year review – pressure from government always focused on product – ends
Time horison
Change in
Information
Systems –
Years 9-10

5. Projecting into the future: POST-TEN-YEAR-REVIEW
Change in the
Information
System –
The next 10 yrs
Monitoring and evaluation
Programme alignment
in political system
Developmental state
Means Leadership Era
10 year review – pressure from government always focused on product - ends
Programme alignment
in the legal system
Demand for
information
Programme alignment in
institutions

7. Foundations of official statistics
Business register
Population register
Dwelling register
Population census
Geographic frame

8. Economic and Social Statistics Measurable objective: To inform socio-economic decision-making by providing accurate, relevant and timely economic and social statistical information
Division
Output
Cost (R 000)
Industry and Trade Statistics
Financial Statistics
Price & Employ-ment Statistics
Statistical information on industry-related activities in the primary, secondary, tertiary, transport, tourism and other services sectors of the economy
Financial statistics on national, provincial, local government and the private sector
Price statistics on various goods and services at the consumer and producer level to monitor price changes (inflation rate)
Statistical information on employment and earnings in the formal non-agricultural South African business sector
21 272
16 226
31 442

9. Economic and Social Statistics (cont
Economic and Social Statistics (cont.) Objective: To provide statistical information which is accurate, relevant and timely in order to inform socio-economic decision-making
Division
Output
Cost (R 000)
Social Statistics
Total
General Household Survey providing information on living conditions of South Africans
Statistics on labour market dynamics which include employment and unemployment
Statistics on Income and expenditure (pilot)
38 963

10. Population Statistics Measurable objective: To inform policy and planning processes on the state of the population by providing relevant, accurate and timely information on the demographic characteristics of the country
Division
Output
Cost (R 000)
Population Census
Demographic Analysis
Health and Vital
Statistics
Total
Planning Census 2011
Planning extended household survey
Dwelling frame (address register)
Thematic reports on fertility, mortality, migration and nuptiality as well as population projections and estimates
Statistical information on births, deaths, marriages, divorces, tourism and migration
4 791
8 750

11. Quality and Integration Measurable objective: To provide integrated social, economic and demo- graphic information that enhances the quality and usage of national statistics
Division
Output
Cost (R 000)
Quality & Methodology
Integrative analysis
National Accounts
Human Capacity
Development
TOTAL
Statistical quality and methodology support service to all producers of statistics
Analysing and integrating findings from various databases, narrative and graphic reports
Data about the level of economic activity within a coherent system of concepts and classification
Critical mass of skilled individuals
9 944
5 034
7 139
10 683
32 800

12. Statistical Support and Informatics
Measurable Objective: To improve service delivery and increase accessibility to statistical products and services to stakeholders through providing and strengthening systems at national, provincial and district level
Division
Output
Cost (R 000)
Geography
System of Registers
Information and Com-munications Technology
Geographic framework for spatial analysis of statistical information
Sample frame for the collection of economic statistics
A local area and wide area network to facilitate information sharing
9 185
12 501
35 530

13. Statistical Support and Informatics (cont
Statistical Support and Informatics (cont.) Objective: To develop and strengthen system of national, provincial and district level to improve access to statistical information
Division
Output
Cost (R 000)
Statistical Information Services
Provincial Offices/ Provincial Co-ordi-nation
Total
Accessibility of Stats SA’s statistics to all users, in accordance with its obligations to disseminate statistical information for the public good
Fieldwork capacity (e.g. establishing regional offices) within Stats SA for surveys and censuses, statistical information solutions for provincial and local stakeholders and statistical and geographical information services to all provincial stakeholders
13 507
58 531

14. Statistician General’s Office
Purpose: To provide corporate support services for the activities of the department including strategic leadership, administrative services and the office of the national statistics system
Division
Output
Cost (R 000)
NSS
SG support
Programme Coordination and MIS
Internal Audit
Total
System of national statistics, including development indicators and statistical capacity building in government
Internal communications, Public and media relations, International relations
Project planning and management
On-line management information system
31 Internal audits conducted
5 579
21 859
7 099
3 521
38 058

15. Organisation and Management
Purpose: To provide corporate support services for the activities of the department including strategic leadership, administrative services and the office of the national statistics system
Division
Output
Cost (R 000)
Finance and Provisioning
Human Resource Mangement
Service Delivery Improvement
Total
Sound financial and procurement management and administration
Effective human resource management and administration
Employee commitment and alignment
Strategic performance planning, management and reporting
34 521
16 826
6 372
57 719

16. Programme description
Total budget for 2004/2005 by programme
Programme
Programme description
Cost (R 000) 1 2 3 4 5
Total
Executive Cluster and Organisation and Management
Economic and Social Statistics
Population Statistics
Quality and Integration
Statistical Support and Informatics
95 777
32 800

17. Economic and Social Statistics
Achievements:
First industry releases
published based on
new business register
sample
Better measurement of business services
and tourism
Publishing rural CPI
on monthly basis
Harmonisation of
employment statistics
from businesses and
households
Comprehensive
strategy for economic
statistics developed
Key improvement and
development areas:
Ensuring quality inputs for the re-basing of GDP
Improved large sample survey programme
New field collection
methodology for CPI
Improving the
coverage of PPI
Non-financial census
of municipalities
Pilot for the Income
& Expenditure survey
Pilot for the Housing
and Rental survey
Challenges
Second economy not adequately measured
Sample sizes too small for provincial and local breakdown
Income & Expenditure Survey not adequately funded
Frequency of Labour
Force Survey
Implementation of the
Government Financial
Statistics framework

18. Population Statistics
Achievements:
Publishing
Census 2001results
Dissemination of and
training on census
results
Web access to
Census 2001 results
Key improvement and
development areas:
Analysis of population
and development
interrelationships
Causes of deaths
- backlog
Implication of not
having a population
census in 2006
Challenges:
Extended household survey replacing census 2006
Tourism and Migration statistics
Coding of causes of deaths
Integration with Population register
Planning for Population Census 2011

19. Quality and Integration
Achievements:
Publishing provincial GDP
First graduates back from foreign countries training in official statistics
Key improvement and
development areas:
Re-basing GDP
Establishing a system of classification (CARS)
Establishing economic analysis capacity
Establishing a poverty statistics unit in Stats SA
Establishing a programme for continuous statistical skills development
Systematic quality management
Challenges:
Establishing common standards and definitions
Supply and Use tables to be published in
Tourism Satellite accounts
World-class statistical methodologies
Improving analytical capacity
Institute for training in official statistics

20. Statistical support and informatics
Achievements:
New Stats SA website for improved accessibility and usage
Web-enabled geographic access to census information
Geo-coding of businesses at municipal level
Business register includes VAT and Income Tax information
Basic district office
infrastructure
Key improvement and
development areas:
Storage area network
Data management and Information Delivery (DMID)
Business register improvement survey
Establishment of district offices
Challenges:
Dwelling frame (National Address Register)
Infrastructure and statistical capacity for provincial and district offices
Improved service delivery to users
Developing a data governance system
Interdepartmental collaboration regarding registers and address system

21. Snapshot of the South African Business Register

22. SG’s office and Organisation and Management
Achievements:
Expenditure within budget
Risk management assessment completed & controls identified
Integrative strategic, business and operational planning and budgeting
Detail project planning on the MIS
HIV/Aids strategy and action programme in place
Contribution to ten year review
Key improvement and
development areas:
Implementation of risk management strategy
Implementation of supply chain management
Competency profiling
Integrative human resource strategy
Audit of statistical capacity in govern- ment departments
Focusing on user needs
Communication strategy including branding
Challenges:
Full compliance with regulatory requirements
Performance indicators for Stats SA
Recruiting and retaining skilled professionals
Managing change
Implementation of coordination mechanisms for the NSS
MSSI
Knowledge manage- ment

23. Focusing on governance
What has been done
Appointment of DDG for Organisation and Management
Risk assessment and control identification process
MIS tracking of all audit queries to ensure accountability
Of the 35 major audit issues, 19 have been dealt with, 5 will be finalised before the end of Jun 04, and the remaining will be dealt within this calendar year
Performance agreements for senior managers in place
Delegations (PSA and PFMA) finalised

24. Focusing on governance
Plans for this year
Reconfigure structure to improve management of support functions
Streamlining of HR, Finance and Procurement to improve service delivery and deal with BEE and Supply chain management
Improvement of management structures to improve controls – EXCO
Establishment of regular quarterly review meetings to entrench accountability resulting in quarterly performance reports
Appointment of legal advisor to work on contracts and ensure compliance with legislation
Learning centre including interventions on organisational culture

25. Results of Customer satisfaction survey - 2002
All sectors (CSI – 67)

27. Staff Opinion Survey: 2001 Staff satisfaction Index: 44
Number of observations: 733

28. Staff Opinion Survey: 2002 Staff satisfaction Index: 41
Number of observations:

29. Staff Opinion Survey: 2003 Staff satisfaction Index: 48
Number of observations: 492

30. Strategic priorities for the next 12 months Stakeholder satisfaction
Attend to urgently
Maintain and improve
Degree of importance
Drop
Innovate
Stakeholder satisfaction

31. Strategic priorities for the next 12 months Stakeholder satisfaction
Attend to urgently
Maintain and improve
Benchmarking of GDP (Nov 2004)
Improvements to key economic series
Improvements to Business register
Huge Changes to Prices (CPI)
Income and Expenditure Survey (pilot)
Planning for census replacement
Causes of death backlog
Focusing on user needs
Risk management
Leadership and management
Social statistics
Dissemination of products
Planning
Degree of importance
Drop
Innovate
Horizontal organisation
Geography
MIS
Datawarehouse
Strategy scorecard
BAR & Parallel samples
wef 1 Dec 2003
Stakeholder satisfaction

32. Key achievements
Release of Census 2001 results and extensive dissemination
Establishing strategy for economic statistics
Putting together a comprehensive business register
Releasing economic statistics based on new register
Substantial improvements in governance
Getting planning right
New website (

33. Future Challenges
Statistics for a developmental state – government plays interventionist role – great need for information to monitor development
Government establishing M&E framework – role of NSS and Stats SA
Statistics become strategically important
State statistics – measures the formal economy
Government statistics – measures government priorities including the second economy
Stats SA to respond to these challenges
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