1. Publication Committee Activities
Alex Bogacz
JLAB
DPB Executive Committee Mtg. Nov

2. 2017 Publication Committee
Chair: Alex Bogacz (Jlab) (1/ /18) Vice Chair: Mike Blaskiewicz (BNL) (1/ /19) Past Chair: Marion White (ANL) (1/ /17) John Corlett (LBNL) (1/ /17) Angelika Drees (BNL) (1/ /18) Gennady Stupakov (SLAC) (1/ /19) Ex-Officio: Andrzej Wolski (BNL) (PRL Div. Asst. Ed) Frank Zimmermann (CERN) (PRST-AB Ed)
DPB Executive Committee Mtg. Nov

3. Nomination for PRAB Editorial Board
Zhirong Huang, SLAC
Erk Jensen, CERN
Katsunobu Oide, KEK Giuliano Franchetti, Darmstadt Univ./GSI
DPB Executive Committee Mtg. Nov

4. Author choice First come, first serve
IPAC’18 Partial, Peer Reviewed Publications
JACOW
PRAB
Non-peer reviewed
Conference publications
Open source
Peer reviewed
Journal publications
Open source
Peer reviewed
Conference preprints
Open source
82 %
15 %
3 %
By invitation only
Papers published before
Papers that will later be published in journals
Authors who do not care or have time for peer-review papers
Insufficient quality papers
Papers from authors interested in peer- review but not yet at level for high impact factor journals
Timely and well- organized submissions
Young colleagues: first peer-reviewed publication
Papers of very high quality aiming at high impact factor publication
Author choice First come, first serve
DPB Executive Committee Mtg. Nov

5. IPAC’18 Partial, ‘Light’ Peer Review Process
Scientific Publication Board (SPB)
Provide sufficient explanatory materials concerning the review process and acceptance criteria to the Main Class supervisors, so that uniformity of standards are maintained in reviews/assessments of those papers.
‘White Paper’ to IPAC’18 OC & SPC
SPB has already met 3 times: Oct. 6, Oct. 31 and Nov. 20
DPB Executive Committee Mtg. Nov

6. Scientific Publication Board (SPB)
Tor Raubenheimer (SLAC)
Scientific Program Chair and APS-DPB representative
Todd Satogata (JLAB)
JACOW proceedings editor and JACOW representative
Frank Zimmerman (CERN)
Europe representative and PRAB editor
Shane Koscielniak (TRIUMF)
Organizing Committee Chair
Alex Bogacz (JLAB)
SPB Chair & APS DPB Publication Committee Chair
YongHo Chin (KEK)
Asia representative and Nature editor
John Erickson (LANL)
Americas representative
Kevin Jones (ORNL)
Stephen Gourlay (LBNL)
IEEE-PAST representative
Mike Siedel
IPAC’20 chairman – should be CC but non-voting
Mark Boland
IPAC’19 chairman – should be CC but non-voting
DPB Executive Committee Mtg. Nov

7. IPAC’18 Partial, Light Peer Review Process
Peer Review Team PRT (IPAC’18 SPB, Chair + SPC, Chairs for IPAC’18, 19 and 20)
Supervise the overall review process, so that its schedule/time-line is maintained and target dates are achieved.
SPB will have the final authority to resolve conflicts working with the MC supervisors.
DPB Executive Committee Mtg. Nov

8. Acceptance Criteria proposed for IPAC’18
The published work must not contain clear errors or factual mistakes.
The presentation of the results must be understandable.
The paper must be in good English.
Work and related results by others must be referenced and properly acknowledged.
The paper must include references to literature that are appropriate.
DPB Executive Committee Mtg. Nov

9. Acceptance Criteria proposed for IPAC’18
The paper must include own work, performed by the authors and not published elsewhere.
Papers are considered not-correctable and therefore rejected in following cases:
The whole Ansatz is wrong.
The work is from somebody else or claiming authorship from somebody else.
Requested changes are not implemented in time.
Some aspect or part of the work must be original or demonstrate clear progress over other reports of the work.
DPB Executive Committee Mtg. Nov

10. SPMS module logic: decision making tree
The last meeting, Nov. 20, was particularly devoted to a detailed inspection of  the exact sequence of steps in the peer review process, implemented in the SPMS module; such as decision making tree to gain  insight into the structure behind it (review, re-review, approval, rejections, PRT intervention, etc. who has which authorities, how to handle false negative etc.)
DPB Executive Committee Mtg. Nov

11. SPB Deliverables - Timeline
Referee qualifications and obligation to self-identify their Main Class & Sub Class specializations
2017 Sept 30
Paper acceptance criteria: whether to add “newness” as a condition (specific wording)
Role of Scientific Publication Board (SPB)
2017 Oct 06
Role of the editor-in-chief of SPB
Exact sequence of steps in the peer review process
2017 Oct 31
Exact dates/time-line for the review process
Deliver ‘White Paper’ to IPAC’18 OC & SPC
2018 Jan 10
IPAC’18 OC & SPC vote on whether to accept proposal
“Acceptance guidelines” primer/education for the reviewers
Communicate outcome at SPC3
2018 Jan 15
Automate in SPMS as much as possible of the review process
2018 Apr 15
Automate JACOW/IoP template conversion
DPB Executive Committee Mtg. Nov