1. Doing Business with Sno-Isle Libraries
February 28, 2019

2. What are we going to cover?
State bid law requirements
Labor & Industries (L&I) public works
Prevailing wage requirements
Intents and Affidavits
NEW STATUTE: Sworn supplemental bidder criteria
Sno-Isle Libraries requirements
Municipal Research and Services Center (MRSC) Roster
Sno-Isle Proposal & Bid Request Postings (
Procurement and Invoicing
Certifications & Assurances
“How To” training (for those interested)
MRSC Roster (
L&I Intents & Affidavits (

3. State Requirements – The Basics
Almost all purchases require a quote(s) or bid(s) from the MRSC Roster in selection of a contractor/vendor.
Type of quote / bid parameters depends on type of purchase and estimated project dollar amount
Three purchasing categories identified by WA state
Equipment, Materials & Supplies
Physical assets that do not require installation
Services/Leases
Such as: professional services, architectural services, etc.
Public Works Project
Such as: Painting, HVAC, maintenance (not ordinary), paving, cabling, electrical, mechanical, installation of parts on building, signage, etc.

4. Public Works: State Requirements
Prevailing Wage Definition:
The L&I established wage construction and maintenance contractors must pay their employees for work on projects paid for by public funds, such as a state office building or county roads.
Must Pay Prevailing Wages
Requirement is not contingent on dollar amount
Requirement is not contingent on business type (i.e. sole member, LLC)
Contractor is responsible for filing with L&I
Statement of Intent to Pay Prevailing Wages – Required before 1st payment by Sno-Isle Libraries
Affidavit of Wages Paid – Required before last payment by Sno-Isle Libraries upon project completion
Cost of filing is vendor overhead
Contractor is responsible for ensuring all subcontractors have filed with L&I
Contractor invoices must include language affirming that prevailing wages have been paid.
“We certify that the prevailing wages have been paid in accordance with the pre-filed statement or statements of the intent to pay prevailing wages on file with Sno-Isle Libraries.”

5. Public Works: State Requirements
All contractors on public works projects must comply with Public Works Act
Retainage, Performance Bonds, Notice of Completion, Insurance
Contracts > $150,000
5% contract retainage/bond and a 100% contract performance bond are required (cost incurred by contractor is contractor overhead)
Contracts < $150,000
Option A: Retain 10% of contract amount for 30 days and until/after Affidavit is filed with L&I
Option B: Contractor acquires a retainage bond equal to 5% of the contract value and a 100% contract performance bond
Contract > $35,000 requires Notice of Completion releases from L&I, DOR, and ESD before retainage or final payment can be issued
Proof of Industrial Insurance
Minimum $1,000,000 of commercial liability insurance
Certificate of insurance with date, location(s), amount identified required (cost to obtain is contractor overhead)

6. Public Works: State Requirements
Certification & Assurances: A Sworn Statement of Bidder Responsibility Supplemental Criteria
Signing this statement meets RCW statutory requirements
Can be signed electronically via Sno-Isle website
Must be signed and contractor status confirmed before a project is awarded
NEW REQUIREMENT – EFFECTIVE JULY 1ST, 2019:
To be a “Responsible Bidder,” you must meet one of these requirements:
A) Complete approved L&I training on public works and prevailing wages under chapter and RCWs, or
B) Have experience completing at least three public works projects and have maintained a business license in WA for at least three years.

7. Sno-Isle Libraries’ Requirements
MRSC Roster – Public Works, Contract Services, Vendor Services
To be considered as a qualified vendor for consideration, contractors should be registered on the MRSC roster or on an approved state/government contract listing
Roster registration required for any Public Works project
Annual registration each year – registration does expire
Free registration with limitations
Paid registrations with greater services
Apply for all areas of services you provide to be included for quote / bid invitations
Separate application for each service category under free registration
Sno-Isle Libraries entity name for MRSC roster selection = SNO-ISLE INTERCOUNTY RURAL LIBRARY DISTRICT
“Hand’s on” training will be provided today

8. Sno-Isle Libraries’ Requirements
Certifications & Assurances must be signed and received by Sno- Isle Libraries before project can be awarded
Proof of industrial insurance (certificate of insurance) must be received by Sno-Isle Libraries within 10 days of contract signing
Contractors must have a valid W-9 on record with Sno-Isle Libraries
Contractor must receive a Purchase Order from Sno-Isle Libraries before work starts
Contractor invoices must include the PO number for payment to be made

9. Certifications & Assurances
Hardcopy or electronic signature available
Electronic Signature: assurances
All boxes must be checked
Type Name and Company
Date is auto-filled
Successful Submission when:

10. Sno-Isle Libraries What can you find on our website? Bid Postings
Addendums to bids
Certification & Assurances – Sworn bidder criteria statement **
Awarded projects
Upcoming projects (in process)
Information on how to register with MRSC rosters **
Dept. of L&I Forms (links to Intents/Affidavits and how to file) **
Frequently Asked Questions (FAQs) **
Vendor Orientation 2019 Presentation
** Handouts available

11. Questions?