1. Tazin Afrin Tazin.Afrin@mail.wvu.edu October 24, 2013
Day 19: Access Chapter 4
Tazin Afrin
October 24, 2013

2. objectives Reports Creating report Modify report Use report wizard
Report sections
Report views

3. report
A report is a printed document that displays information from a database in a format that provides meaningful information to its readers.
Most of the printed documents generated by Access will come from reports.
Report tool is used to instantly create a tabular report based on the table or query currently selected.

4. Create report
Creates a simple report for the currently selected table or query
Create -> Report
-> Report Design
-> Blank Report
Report Design and Blank Report both create empty reports so you can build your report from scratch
Report Design opens the empty report in Design View
Blank Report opens the empty report in Layout View

5. Report wizard
The Report Wizard asks you questions and then uses your answers to generate a report.
Allows you to easily create reports that use data from multiple tables or queries
Like the forms, data can be grouped on the reports based on established relationships

6. Report wizard Steps of creating report – Add grouping
Add sorting and summary option
Choose the layout for the report
Save and name the report

7. Label Wizard Create->Reports->Labels
Allows you to create mailing labels, name tags, or any other specialized labels based on the data in your database

8. Modify report Add a field Delete a field Layout control
Adjust column width
Add theme
Sort records

9. Report sections
Reports have multiple sets of headers and footers… one for the entire report, one for each page
Additionally there is a header and a footer for each grouping
Report Header and Footer section
Page Header and Footer section
Group Header and Footer section
Detail section

10. Report views Layout view Print preview
alter the report design while still viewing the data.
add or delete fields in the report
modify field properties
change the column widths
add grouping and sorting levels to a report
filter data
Print preview
Print Preview enables you to see exactly what the report will look like when it is printed.

11. Report views Design view Report view
Design view displays the report’s design without displaying the data.
Shows report sections
Report view
Report view enables you to see what the printed report will look like in a continuous page layout.

12. Control types
Bound control
Unbound control
Calculated control

13. Thank You
Log Off